Alumni Affairs Director jobs in Bremerton, WA

Description

• This position has been posted within the assigned pay range through Step L. Step M has not been published as this is considered the longevity step, in alignment with state HR compensation rules.

As the Human Resource Consultant Assistant 2, you will perform a variety of paraprofessional and technical duties in support of the Washington Veterans Home Human Resources Office and the employees at the Washington Veterans Home. Your role will ensure the proper maintenance of HR filing systems, process employee position changes and input, assist with the recruitment process, and communicate with internal and external stakeholders related to HR matters.

Duties

Some of what you'll be doing in this position includes:

• Maintaining organization charts, personnel files, medical files, positions files, background checks, injury claim files, etc.
• Processing and executing onboarding of new employees to home including new employee orientation, new hire paperwork, ensuring recruitment process is followed and information packet is complete.
• Providing training and policy information, photographing for badges and inputting into HRMS.
• Tracking completion of Performance Development Plans, annual Compliance Plans, OBRA requests, and background checks.
• Assisting and providing information to employees and supervisors regarding the evaluation process, position descriptions development and review, etc.
• Archiving files as noted on the Washington Retention Schedule.
• Analyzing and summarizing data and preparing reports using computerized and/or manual systems.
• Coordinating maintenance of HR information and maintaining confidential records.
• Receiving, coordinating, and processing employee change actions such as changes in appointment, new hires, and separations using HRMS.
• Developing and delivering appointment letters, benefit, and other workplace information to employees.
• Providing general office support within the HR Office and communicating concerns to supervisor.
• Responding to inquiries and resolving issues while ensuring the accuracy and completeness of documents such as employment, benefit eligibility, or calculations, leave administration, compensation, and Collective Bargaining Agreements administration.
• And more!

Qualifications

Required:

• Two (2) years of office support or administrative experience, including at least six (6) months in a human resource environment.
• Working knowledge of documented guidelines, RCWs, WACs, CBA, and agency policy.
• Ability to speak, read, and write in the English language.

• Four (4) years of office experience including two (2) years of experience in human resources or a related setting; or have equivalent education/experience.
• Customer service experience.
• Strong ability to interact directly with workforce, respond to concerns, and make informed decisions.
• Proficient in the use of Microsoft Excel, Word, Outlook, Access, Teams, and Internet Explorer.
• Experience in presenting information to small groups.
• One (1) year experience using HRMS for entering personal actions in the State of Washington OR using HRIS system for personnel actions/activities.
• Experience with State Civil Service Rules and ability to correctly interpret Civil Service Rules and collective bargaining agreements (CBA).
• Experience working with a unionized workforce.
• Experience explaining benefits, policies, rules and rights to employees and other customers.

• Interpersonal Influence
• Customer Focus
• Safety
• Treats Others with Respect and Courtesy
• Dependability
• Accountability
• Judgment and Problem-Solving
• Leadership
• Communication
• Relationship Building
• Ethics and Integrity
• Embracing Diversity and Cultural Differences

Supplemental Information

Check out this awesome video here to see what it is like to work for the WDVA!

Application Process:
Top candidates will be contacted directly to interview for this position. Because the selection will be based on information provided by you, it is in your best interest to identify the knowledge, skills and abilities that address the mandatory and desirable qualifications described below.

Please include the following documents with your application:
1. A letter of interest describing specific qualifications.
2. A current resume detailing applicable experience and education.
3. A list of at least three professional references with current telephone numbers.

Other Information:

• Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.
• Must comply with the health screening required by undergoing a tuberculosis skin test at hire and then thereafter annually.
• Must have a valid driver's license.
• Positions requiring travel must have a valid unrestricted driver's license and must be insured if driving a privately owned vehicle on state business.
• This position is non-represented.