Alumni Affairs Director oversees services for alumni. Builds and maintains alumni mailing lists, oversees mailings and coordinates and plans alumni functions and activities. Being an Alumni Affairs Director may require a bachelor's degree. Typically reports to a manager or head of a unit/department. The Alumni Affairs Director manages subordinate staff in the day-to-day performance of their jobs. True first level manager. Ensures that project/department milestones/goals are met and adhering to approved budgets. Has full authority for personnel actions. Extensive knowledge of department processes. To be an Alumni Affairs Director typically requires 5 years experience in the related area as an individual contributor. 1 to 3 years supervisory experience may be required. (Copyright 2024 Salary.com)
TITLE : Alumni Relations Coordinator DEPARTMENT : Institutional Advancement and External Relations
REPORTS TO : Vice President of Institutional Advancement and External Affairs
EFFECTIVE DATE : TBD
EMPLOYMENT STATUS : Full-time
EMPLOYMENT CLASSIFICATION : Exempt
PRINCIPAL PURPOSE OF JOB : The Alumni Relations Coordinator assists the Vice President of Institutional Advancement and External Affairs in developing and implementing comprehensive engagement programs designed to provide meaningful opportunities to enhance the loyalty, dedication and support of Kentucky State University alumni.
SCOPE OF RESPONSIBILITY : The Alumni Relations Coordinator organizes programs and services to foster and strengthen the relations between the University and its alumni.
ESSENTIAL JOB FUNCTIONS :
Assists the Director in developing long and short-range goals to assist in the meaningful engagement of our alumni and their support of Kentucky State.
Develops and implements strategies to raise the participation rate of support by alumni.
Maintains a computerized records system of alumni.
Updates alumni records to ensure they are accurate as possible.
Develops detailed procedures for the maintenance and dispersal of alumni records.
Runs reports of alumni records as requested using the alumni management software Raiser’s Edge.
Assists young alumni seeking personal and professional connections for networking opportunities.
Evaluates the effectiveness of alumni programs and services, identifying problems, recommending improvements and instituting changes.
Serves as a resource to alumni on university programs and activities.
Supervises and trains student and alumni volunteers to support the goals of Alumni Relations and mission of the University.
Assists with the planning and management of signature alumni events including Homecoming and reunion programs.
Provide assistance with alumni events on- and off-campus.
Provides news content and event schedules for the University’s e-newsletter On the Hill .
Monitors and maintains content on the Alumni Relations webpages.
Maintains a master calendar for all alumni events planned and implemented though Alumni Relations.
Performs administrative duties as necessary.
Related duties as required.
OTHER DUTIES : Perform other duties as assigned.
QUALIFICATIONS : Bachelor’s degree; one or more years of relevant business and / or academic experience; experience with Raiser’s Edge alumni management software a plus.
KNOWLEDGE, SKILLS, and ABILITIES :
Proficient in Microsoft Office Suite.
PHYSICAL REQUIREMENTS :
Ability to continuously stand or walk.
Ability to bend, squat, climb stairs and life frequently.
Ability to lift up to 50 pounds occasionally.
Internal Candidates are Encouraged to Apply
Applicants must be authorized to work for any employer in the United States. At this time, Kentucky State University is unable to sponsor or take over sponsorship of an employment visa.
The functions, qualifications, knowledge / skills, and physical requirements listed in this job description represent the essential duties of the job, which the incumbent must be able to perform either with or without reasonable accommodation.
The Job Functions listed do not necessarily include all activities that the individual may perform.
Last updated : 2024-04-08
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