Alumni Affairs Director jobs in Philadelphia, PA

Title: Executive Director

 Location: galaei, a QTBIPoC Social Justice Organization, Philadelphia, PA

 Supervision: Board of Directors

Function: The Executive Director is the chief officer of the organization and responsible for conducting its operations in an efficient and effective manner, in accordance with procedures set by the Board of Directors. Responsible for providing leadership to the organization’s harm reduction focused peer-based public health programming that serves lesbian, gay, bisexual, and transgender people. Responsible for providing program oversight, personnel management, administration, program development and evaluation, social issues platform development, and leadership in fundraising efforts. Represents the organization on local, state, and national levels and develops and administers policies and procedures for the organization. The Executive Director oversees an annual budget of nearly $600,000 and a staff of seven people who provide education, outreach, prevention, and care services to over 20,000 Philadelphians annually. galaei is a program of the Greater Philadelphia Urban Affairs Coalition (GPUAC), and the Executive Director serves as the principal point person to the Coalition.

MAJOR RESPONSIBILITIES:

Financial Management:

• Leads the organization in a fiscally responsible manner within the Board approved operating budget
• Oversees the creation and maintenance of financial management and reporting systems, including fundraising, necessary to the efficient operation of the organization
• Prepares annual operating budget and ongoing budget reports for Board approval and review
• Assesses financial and administrative systems, identifies areas for improvement, and makes recommendations for action
• Works to ensure that the organization operates within the approved budget and prepares accurate and timely financial reports in accordance with reporting needs, including budget-to-actual income and expenses
• Provides for cash flow management, projections, and regular financial monitoring with the Finance Committee of the Board of Directors
• Assures prompt payment of all bills, including payroll taxes, and works with GPUAC to ensure for timely submission of invoices to governmental agencies
• Prepares year end reports to governmental agencies, private funders, and Board of Directors

Development & Fundraising:

• Responsible for carrying out all fundraising efforts of the agency. Serves as the principal fundraising staff and is responsible for maintaining and growing an annual operating budget of nearly $600 thousand dollars. 
• Sets realistic income goals with the Board of Directors
• Works with the Board and staff to monitor progress toward goals and suggests mid-course changes, as necessary
• Prepares regular status reports on development activities for presentation to the Board on a monthly basis
• Oversees grants management efforts - research, writing, submission, acknowledgement, tracking, and reporting
• Assures timely and accurate database management of donors and prospects, and supervises gift acknowledgement system
• Manages Board and staff-led fundraising and development efforts

Program & Operations:

• Provides direct supervision to all program staff members of the organization
• Supervises and approves the production of all budgeted and approved programs, ensuring that program goals and objectives are met
• Oversees the implementation of program planning and evaluation efforts, in cooperation with Board of Directors, staff, and volunteers
• Supervises the management of logistical and technical requirements of all galaei program activities, which may include Philly PRIDE and Outfest events.
• Negotiates   all  contracts  relating   to  programs,  including   personnel,  reporting,  evaluation,   venues,  equipment, transportation, etc. And executes where these are not the responsibility of UAC
• Responsible for the overall day-to-day operations of the organization, financial, managerial, and administrative matters pertaining to programs and operations
• Ensures that programs operate from harm reduction and peer-based public health perspectives
• Identifies areas for new program development, including points for collaboration and partnership efforts with other organization

Personnel Management:

• Assures efficient staff support and accountability for the organization by means of clearly stated job expectations, performance evaluations, delegation of tasks, and identifies appropriate channels for communication
• Responsible for the overall selection of all personnel and professional staff and has final authority on initial hires and terminations, as necessary
• Recommends appropriate salary ranges for staff, changes to staff structure to improve efficiency, and specific merit and/or cost of living raises as appropriate for approval by the Board of Directors
• Responsible for administering the approved personnel policies and, as necessary, recommend changes to the Board of Directors

Community or Public Relations:

• Identifies and implements strategies to educate the public about issues relating to the work of the organization
• Supervises the production, distribution, and evaluation of promotional and programming materials
• Works with the Board President on all matters affecting policy and releases statements representing the established principles, views, and policies of the organization
• Responsible for representing the organization in public settings - presenting achievements and delivering organizational point-of-view and position statements
• Responsible for establishing and maintaining relations with public and private entities, agencies, and organizations working in BIPoC health, HIV/AIDS, and LGBTQIA health

Board Liaison:

• Serves as staff to the Board and assists their work in all necessary functions
• Informs the Board of programmatic operations
• Attends Board meetings and presents a written report of programmatic and financial activities
• Assesses organizational needs and issues and brings to the attention of the Board. Makes recommendations on these needs and issues, as appropriate
• Timely responds to Board requests for information
• With the Board President, plans organizational retreats and planning sessions to evaluate program activities
• Communicates information from the Board of Directors to the staff level

Other duties as assigned

QUALIFICATIONS & SKILLS

Education & Experience:

• Degree in social sciences, public health, education, or related field preferred, combined with nonprofit management experience. A degree in related fields will be considered.
• Demonstrated experience leading high-profile, community-based social and health service efforts.
• Demonstrated experience in major grants writing, fundraising, and the development of funding sources.
• Demonstrated experience working in public health, HIV/AIDS, gay men’s health, transgender health, other sexual minorities and issues related to people of color, especially within the QTBIPoC community.

Skills & Knowledge:

• Must be able to speak, comprehend, and write English with sufficient accuracy to participate effectively in most formal and informal, practical, social, professional, and cultural communicative situations. Proficiency in Spanish language is a plus.
• Must have knowledge of QTBIPoC community issues in Philadelphia or comparable urban locations. Must possess an awareness of community needs and competence about the core services of the organization. Knowledge of Latinx LGBTQIA community issues is a plus.
• Must have knowledge of transgender community issues in Philadelphia or comparable urban locations. Must possess an awareness of community needs and competence working with transgender communities
• Must possess a high level of organization, including the ability to work under pressure with drive, creativity, and self-motivation
• Must have admirable leadership capabilities, preferably gained from serving in public service or nonprofit organizations, and should have direct service experience
• Must be able to work with the public and maintain relations with similar groups or agencies. Must have extensive knowledge of community relations and inter-group relations
• Must be skilled at using computers for research, writing outlines, preparing visual aids, data reporting, and record management
• Must be sensitive, friendly, and possess “people skills” to work with clients, including those who are substance abusers, low-income individuals, and immigrants/refugees
• Must have experience working with volunteers

Qualified candidates should submit a resume, cover letter, and a writing sample to: 

 Executive Director Search Committee

          board@galaei.org

The Search Committee is accepting electronic submissions only. For more information on galaei’s programs and services, visit https://www.galaeiqtbipoc.org/