Alumni Affairs Director jobs in Salem, OR

Posting Number: R0004596
Location: Salem Campus

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Position Summary:
POSITION SUMMARY:
The Assistant Director of Arts Alumni and Community Engagement reports to the Director of Graduate Alumni Engagement. In partnership with the Director, the Assistant Director manages arts alumni and arts community engagement related to the Pacific Northwest College of Art (PNCA) and the College of Arts and Sciences (CAS), developing, implementing and supporting a wide range of engagement programs and communications serving these communities. The Assistant Director will share in the duties of officially representing the Office of Alumni and Parent Engagement, University Relations, and Advancement at on-and-off-campus events. While staying focused on independent programs and projects, the Assistant Director will work in a team setting where responsibilities of planning and implementing initiatives involve volunteers, other Advancement staff, and colleagues across the University.

Justification Statement:
This position is primarily responsible to interact, engage, nurture and grow connections to the University with alumni and community members connected via their degree or affinity for the arts in relation to the Pacific Northwest College of Art and the College of Arts and Sciences.

Reasonable Accommodations Statement:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

JOB DESCRIPTION:

• Works to ensure that engagement goals and strategies are aligned with deans and key staff partners.
  
• In partnership with supervisor, develops annual and multi-year engagement goals for arts alumni and friends in relation to the Pacific Northwest College of Art and the College of Arts and Sciences, producing plans and strategies that marshal resources toward achieving stated goals informed, and measured regularly, by data.
  
• Cultivates and stewards strong partnerships with the Directors of Development for the PNCA and the CAS in the implementation of strategic engagement operations.
  
• Develops a strong partnership with Willamette Annual Fund and other Advancement staff to ensure thoughtful coordination between offices.
  
• Identifies, develops, implements and sustains programs and activities that best serve and effectively meet the identified needs of the PNCA and CAS alumni and friend communities. These include regional activities, continuing education opportunities, networking, robust volunteer opportunities, special events, etc.
  
• Implements effective event management practices to ensure programmatic goals and objectives are met.
  
• Attends community arts events, gallery openings, etc., to further the engagement of PNCA and CAS alumni and friends.
  
• In partnership with communications colleagues, helps to coordinate and contribute to regular and special alumni communications and social media channels.
  
• Effectively manages projects and resources, directing program improvement, standardizing office systems and procedures to accomplish projects and tasks.
  
• Manages, maintains, and effectively stewards program budget.
  
• Responds to constituent outreach in a timely, helpful, and appropriate fashion while recording constituent information in RE, including engagement notes, and notifying appropriate staff.
  
• Helps staff the Alumni Board of Directors and specific committees and volunteer groups actively in support of PNCA.
  
• Supports Alumni Reunion Weekend and other University signature activities. Represents Willamette as needed at regional events; occasionally visits alumni to identify, cultivate, and recruit volunteers.
  
• Other duties as assigned.
  
  

POSITION QUALIFICATIONS:

• Any combination of education, training, and experience that provides the required knowledge, skills, and abilities to perform the essential functions of the position.
  
• A minimum of one year of related work experience.
  
• Demonstrated success in work organization, as well as program, project, and time management.
  
• Proven ability to work independently as well as the ability to work effectively and collaboratively in a team environment with a mix of deans, faculty, alumni, parents, students, and staff.
  
• Demonstrated ability to effectively inform, motivate, train and support colleagues and volunteers.
  
• Knowledge of modern data management practices and techniques including data-based computerized information systems, data modeling, and models of analysis that leads to effective decision making on behalf of the program.
  
• Computer Skills: Proficiency with Microsoft Office Suite and Raiser's Edge.
  
• COMPETENCIES STATEMENT (UNIVERSITY, DEPARTMENT, AND/OR JOB SPECIFIC COMPETENCIES NEEDED FOR SUCCESS).
  
• Applicants should have a thorough understanding of Willamette and of the value of a private liberal arts education-with emphasis on arts education and the arts community of the Pacific Northwest. A strong candidate will have excellent interpersonal and communication skills and an exceptional ability to analyze data. Strong initiative, creativity, high energy-level, and demonstrated ability to lead and motivate people are essential.
  
• Excellent oral and written communication skills. Strong writing, revising, editing, and proofreading skills.
  
• Personal proactive initiative and an ability to manage projects simultaneously, to set priorities and follow-through on projects.
  
• Excellent interpersonal skills and a strong customer service orientation.
  
• Ability to maintain a high standard of accuracy and quality under pressure of deadlines and with a high level of professionalism.
  
• Ability to set collaborative goals and to see projects to completion in reflection of said goals.
  
• Able to maintain confidential information, navigate relationships with finesse, and work to the highest ethical standards as outlined by the Council for Advancement and Support of Education (CASE).
  
• Attendance and punctuality, sense of humor, and a positive team-oriented attitude are highly valued.
  
• Ability to work evenings and weekends for events and activities.
  
  

OTHER REQUIREMENTS/PREFERENCES:

Must possess a valid Oregon driver's license and have a satisfactory driving record.

Advancement Diversity, Equity, and Inclusion Statement:

Advancement is committed to fostering an equitable and inclusive work environment that values diversity. We engage and work with our constituents, our potential employees, and our colleagues in an inclusive and respectful manner to cultivate and support a diverse community. We work hard to ensure that our organizational culture affirms the value of each member and acknowledges the differences in our lived realities through ongoing learning and change.

Salary: $20.80/ per hour

Typical Work Schedule:

Standard office work week

WORK ENVIRONMENT

The Office of Advancement at Willamette University composed of three units: Development, University Relations and Advancement Strategy & Operations. We strive to maintain a highly collaborative, upbeat, and friendly environment. A sense of humor and positive attitude are helpful. Work is performed in a typical office environment.

Applications will be reviewed on a rolling basis as received until the position is filled.

All University positions require that candidates submit to a criminal conviction record check prior to hire. Conviction does not automatically preclude candidates from being hired. Nature of conviction will be considered relative to the duties of the position

You will need to upload the following two documents as part of your application materials in the "My Experience" section labeled Resume:

• Cover letter addressing the required/desired qualifications and presenting any other applicant characteristics which deserve emphasis
  
• Current Resume

Incomplete applications will not be considered.

Believing that diversity contributes to academic excellence and to rich and rewarding communities, WU is committed to recruiting and retaining a diverse faculty, staff and student body. We seek candidates, particularly those from historically under-represented groups, whose work furthers diversity and who bring to campus varied experiences, perspectives and backgrounds.jeid-a72c434fc834fc46aa72bee518d494da