Assistant Athletic Director, Compliance jobs in Santa Barbara, CA

Payroll Title: STDT SVC ADVISOR 3

Job Code: 4575

Job Open Date: 5/22/23

Application Review Begins: 6/7/23

Department Code (Name): ATHL (ATHLETICS)

Percentage of Time: 100%

Union Code (Name): 99

Employee Class (Appointment Type): Staff: Career

FLSA Status: Exempt

Classified Indicator (Personnel Program): PSS

Salary Grade: Grade 19

Work Location: Intercollegiate Athletics - 1001

Working Days and Hours (e.g., Monday-Friday, 8am-5pm): Monday - Friday, 8am - 5pm

Benefits Eligibility (e.g., Full Benefits, Mid-Level Benefits, Core Benefits): Full

Type of Remote or Hybrid Work Arrangement, if applicable (e.g., Remote, Hybrid): N/A

Hiring/Budgeted Salary or Hourly Range: The budgeted salary or hourly range that the University reasonably expects to pay for this position is $70,000 annually.

Full Salary Range: $55,100 - $93,500/yr.
Salary offers are determined based on final candidate qualifications and experience; the budget for the position; and the application of fair, equitable, and consistent pay practices at the University.

Special Instructions

For full consideration, please include a resume and a cover letter as part of your application.

Department Profile (Specific Information about Department/Program)

UC Santa Barbara is located on the Pacific Ocean, ranks among the top-10 public universities in the nation and is a member of the prestigious Association of American Universities. The UCSB Athletics Department includes 20 intercollegiate sports teams and 450 student-athletes that compete for championships in the Big West Conference and at the NCAA Division 1 level. The Gauchos have won a record 10 Big West Conference Commissioner's Cups representing the league's all-sports champion.

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Brief Summary of Job Duties

This position reports to the Senior Woman Administrator (SWA) and is responsible for acting as a liaison to a wide variety of campus partners. Serves as the department camp and policy coordinator.

Required Qualifications

• Bachelor's degree in related area and / or equivalent experience / training
• 4-6 years experience in collegiate athletics administration or coaching.
• Working knowledge of advising and counseling techniques.
• Knowledge of University-specific computer application programs and knowledge of University and departmental principles and procedures involved in risk assessment and evaluating risks as to likelihood and consequences.
• Solid verbal and written communication skills.
• Interpersonal skills.
• Multicultural competencies; ability to work with diverse populations.
• Knowledge of complex U.S. visa and immigration procedures, compliance issues, and employment eligibility / authorization for international students and scholars.
• Ability in problem identification and reasoning; ability to develop original ideas to solve problems.
• Skills in judgment and decision-making, problem solving, identifying measures of system performance and the actions to improve performance.

Special Conditions of Employment

• Satisfactory completion of a criminal history background check
• Mandated Child Abuse Reporter
• Campus Security Authority
• Must maintain valid CA DL, a clean DMV record and enrollment in DMV Pull-Notice Program
• UCSB is a Tobacco Free Environment

Job Functions/Percentage of Time/Duties

30% Student Services Coordination

1) Create and implement assessment of student-athlete services and resources.

2) Create a comprehensive and strategic programming plan that provides student athletes with tangible skills to support their experience beyond UC Santa Barbara.

3) Create and manage all aspects of the student athlete life skills programming designed to enhance student athlete experience within the university setting by coordinating educational programming in areas inclusive of but not exclusive to leadership, academics, athletics, career development, personal development, health and wellness and service commitment. Programming includes a variety of workshops, educational sessions and experiential learning. Requires an in-depth understanding of the needs of student-athletes and challenges student-athletes face.

4) Lead and participate in team meeting and department meetings.

5) Meet with prospective student-athletes and families on official/unofficial visits to provide information about UCSB Intercollegiate Athletics programs, student-athlete resources, and life at UC Santa Barbara.

40% Camp Coordinator

1) Coordination and oversight of the operations of ICA-sponsored camps. Requires thorough knowledge of UCOP/UC Santa Barbara and NCAA legislation, guidelines and procedures to ensure camps are in compliance.

2) Maintain a UC Santa Barbara ICA camps and clinics operational manual.

3) Oversees education to the ICA coaches and staff regarding camps and clinics operations and requirements.

4) Oversee ICA camps steps and approvals to "go live" and overall online presence.

5) Ensures camps are established and setup in accordance with ICA camp guidelines and procedures inclusive of facilities scheduling and contracts coordination.

6) Handling of all day-to-day operations of the camp office.

7) Develop and oversee a comprehensive training program covering all aspects of internal and external camp operations. Provide training to ICA staff/coaches on camp policies and procedures.

8) Promptly reports any potential violation or concern to ICA Compliance Office for evaluation and review.

9) Assists with coordination of staffing for the camps, including working with the ICA Business Office to ensure all paperwork and training are complete prior to participating as a camp employee or camp volunteer.

10)Serves as liaison with ARMS software representatives as it relates to the camp module in ARMS. Works with appropriate department staff to identify any needs for camp financial or demographic information and coordinates with ARMS representatives.

11) For Non-ICA sponsored camps, where UCSB staff are engaging, ensures camp activities are in compliance with Campus and NCAA guidelines and regulations.

12) Work with marketing and sport specific personnel to develop and implement a camps and clinics marketing plan.

13) Become proficient running reports and interpreting data analysis related to camps and clinics.

10% ICA Administrative Duties

1) Assist with departmental programming and award programming that involves academic, athletic and student services accolades inclusive of but not exclusive to: AD honor roll breakfast, SB Awards, and ICA Sash Ceremony.

2) Responsible for coordination, logistics and scheduling of complex and high-visibility ICA department events inclusive of but not exclusive to Gauchos Back, Transitions Programming, ICA Career Fair and Student Athlete Advisory Committee (SAAC) meetings and events.

3) Other duties as assigned by the Director of Intercollegiate Athletics or their designee.

10% Coordination of Housing, Dining and Aux. Services

1) Act as a liaison to all on campus housing.

2) Work closely with on and off campus administrative staff as necessary to resolve conflicts and other problems pertaining to student-athletes.

3) Provide preferred housing slots at the discretion of this position.

4) Ensure that student-athletes are identified in the on campus housing database for position to be selected in the lottery.

5) Independently counsels and advise coaches, student-athletes and Job Standards in regards to on campus policies and procedures. 6) Responsible for housing orientation sessions for all coaches and administrative staff.

10% Policy Coordination

1) Ongoing review of department policies to ensure compliance with University, Big West Conference, and NCAA guidelines, policies and procedures and identify policies needing updates. Coordinate with appropriate staff to analyze policies and identify changes needed.

2) Prepares policy drafts for ICA Executive Staff review and discussion.

3) Implements changes as appropriate and updates policies.

4) Provides training on new policies to all ICA staff.

Vaccinations Programs – Including SARS-COV-2 (COVID-19)

As a condition of employment, you will be required to comply with the University of California Policy on Vaccinations Programs – With Interim Amendments. As a condition of Physical Presence at a Location or in a University Program, all Covered Individuals must participate in any applicable Vaccination Program by providing proof that they are Up-to-Date with any required Vaccines or submitting a request for Exception in a Mandate Program or properly declining vaccination in an Opt-Out Program no later than the Compliance Date (Capitalized terms in this paragraph are defined in the policy.). Federal, state, or local public health directives may impose additional requirements.

For more information, please visit:

• UC Santa Barbara COVID-19 Information https://www.ucsb.edu/COVID-19-information
• University of California Policy on Vaccinations – With Interim Amendments https://policy.ucop.edu/doc/5000695/VaccinationProgramsPolicy
• August 5, 2021 California Department of Public Health (CDPH) Order (Heath Care Worker Vaccine Requirement) https://www.cdph.ca.gov/Programs/CID/DCDC/Pages/COVID-19/Order-of-the-State-Public-Health-Officer-Health-Care-Worker-Vaccine-Requirement.aspx

• Covered Individuals: A Covered Individual includes anyone designated as Personnel, Students, or Trainees under this Policy who physically access a University Facility or Program in connection with their employment, appointment, or education/training. A person accessing a Healthcare Location as a patient, or an art, athletics, entertainment, or other publicly accessible venue at a Location as a member of the public, is not a Covered Individual.

Equal Opportunity/Affirmative Action Statement
UC Santa Barbara is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Reasonable Accommodations

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