Assistant Student Activities Director jobs in Richmond, VA

Essential Job Functions:

• Manages the athletic program, including in conjunction with the principal, hiring and evaluating all coaches.   

• Schedules all events within the building, including athletic contests, drama productions, concerts, assemblies, dances, fund-raiser, club and SCA activities, including the necessary game or event workers, police, officials and custodians. 

• Responsible for program budget and finances, including depositing all funds from gate receipts, student equipment fees, and other funds, and completion of all required receipts and records. Paying all bills as due and paying all officials and event workers, including the completion of all required payroll forms.  

• Responsible for all field trips, including the completion of all required forms and approvals, and scheduling transportation for all athletic teams and other student groups. 

• Publishes the school calendar and schedules for the students, staff and community.   

• Schedules all non- school and community use of the building, including the completion of building use forms with the facilities department, scheduling custodial coverage and heat and air for the events during and after school hours 

• Coordinates award programs and nominations for community based awards.  

• Serves as the school representative to the VHSL, appropriate district, conference and region.   

• Chairs or serves on the school crisis team and school safety committees. 

• Supervises multiple booster clubs. 

• Assists with supervision of student activities during the day, pep rally, assemblies, ticket sales during lunches etc. as needed.

• Responsible for integrating the core values of accountability, responsibility, honesty, and respect into the athletic and activities department, including creating and maintaining mentoring programs, feeder pattern initiatives, etc. 

• Demonstrates commitment to improving professional competence.

• Performs other duties as assigned.

Budgetary Responsibility:

Handles funds from gate receipts, student equipment fees and fund-raisers, including the proper depositing of these funds and the completion of all required records and receipts.   Completes all relative forms for event workers, coaches and sponsors.  Pays all bills as due, including the timely submission of requisitions.  Supervises all fund-raisers within the school.  Creates and maintains a budget, including future plans for budgetary needs.

Report Preparation: 

Completes all required school forms/reports including:  VHSL master eligibility lists, VHSL membership forms and participation forms, district and regional reports and forms, ticket report forms, game financial reports, building use forms, payroll forms, non-contractual forms, coaches evaluations, transportation forms and field trip forms.

Equipment Operation:

Operates personal computer and general office equipment and equipment related to field maintenance and lining.

Work Direction/Supervision:

Provides work direction for: coaches and sponsors, game and event workers and custodians. Has supervisory responsibility including evaluating over 125 coaches and sponsors of athletic teams and school activities and supervises all game and event staff.  

Decision Making: 

High level of independent decision making required.

Formal Policy-Setting Responsibilities: 

Assists with setting policies for coaches, students and sponsors within the athletic program and various other school activities. Interprets and implements Chesterfield County, Virginia High School League, district, regional and school policies. 

Work Environment: 

Work involves inside and outside activities in varied weather conditions with possible exposure to unusual elements, such as extreme temperature, dirt, dust, fumes, unpleasant odors and/or loud noises

Considerable knowledge of the operation of the athletic and activities program at a large public high school; of VHSL, local school rules and regulations and policies. Considerable knowledge of turf and field management.  Working skill in the use of a personal computer utilizing online scheduling and calendar systems.  Demonstrated ability: to work effectively with a wide range of constituencies; to communicate effectively, both orally and in writing; to multitask on a constant basis; to handle money and financial reports properly; to supervise a large and varied staff in multiple sports and activities and to implement rules and regulations and policies. Leadership qualities and personal characteristics necessary to work effectively with athletes, coaches, students, school administrators, staff, parents, and the community. 

• Federal Bureau of Investigation (FBI) Criminal History Investigation
• State Police Criminal History Investigation
• Child Protective Services (CPS) Investigation
• Tuberculosis Screening/Test