Assistant to the President - Higher Ed. jobs in Cheyenne, WY

Wilkinson Development is a private, family-owned business. This company consists of hotels, convenience stores, truck stops, and commercial real estate. Wilkinson’s achievements are built on expertise in development and operations with a vast knowledge of the market in which it operates. Wilkinson Development is family orientated company with a team approach to accomplishing goals and reaching success. Wilkinson’s has a people first approach when it comes to their employees and believes in promoting within.

Executive Assistant Job Responsibilities:

• Conserves executive’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; and initiating telecommunications.


• Maintains executive’s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.


• Welcomes guests and customers by greeting them, in person or on the telephone, and answering or directing inquiries.


• Prepares reports by collecting and analyzing information.


• Represents the executive by attending meetings in the executive’s absence and speaking for the executive.


• Maintains customer confidence and protects operations by keeping information confidential.


• Updates vendor websites for monthly pricing to secure funding.


• Recaps all vendor rebate dollars via their websites monthly for profit and loss integrity.


• Executes weekly vendor price changes as received via back office.


• Updates approved check writing data base weekly, growing customer loyalty.


• Executes invoice payments for skill machine program weekly via QuickBooks.


• Provides updates to the leadership team on cash long and shorts weekly via weekly communications.


• Provides historical reference by developing and utilizing filing and retrieval systems.


• Maintains professional and technical knowledge by attending educational workshops, reviewing professional publications, establishing personal networks, and participating in professional societies.


• Contributes to team effort by accomplishing interdepartmental goals.

Normal work hours will be Monday through Friday, 8 am – 5 pm. Candidate needs to be flexible for occasional before and after-hours meetings. Candidate must be willing to travel occasionally to company’s locations for stretch assignments. Company offers health, vision, and dental programs. 401k is offered with a company match after a waiting period.

Executive Assistant Skills and Qualifications:

• Written and verbal communication skills


• Reporting skills


• Supply management


• Scheduling


• Computer software skills including Microsoft Office and Excel


• Organization skills


• Time management skills


• Presentation skills


• Travel logistics

Preferred Experience:

• Three to five years of administrative experience


• Three to five years of executive assistant experience


• Experience managing multiple calendars.


• Experience booking travel.