Associate Bursar jobs in San Bernardino, CA

Job Type: Staff
Department: Fiscal Services

Basic Function:
Basic FunctionUnder the direction of the assigned supervisor, perform specialized duties in the processing of financial documents in regards to the collection and disbursement of monies. Emphasis is placed on accuracy in handling cash and other monetary instruments as well as on performance of clerical or other incidental duties related to the job.

Representative Duties:
Representative DutiesEssential Functions1. Communicate in person, online and on the telephone with students, faculty, staff and the public regarding the collection of monies. Work the front line counter, receive payments and deposits, and issue cash refunds.2. Follow District policies, regulations, and procedures and assist in the development and implementation of improved Bursar procedures, including assisting with audit requests specific to operations in the Bursars office.3. Process and post credit card payments, review and analyze credit card transactions, reconcile with reports from various campuses, and monitor web credit card payments.4. Process a variety of financial information and input data regarding assigned accounts. Gather, assemble, tabulate, proof, extend, verify, balance, summarize, and post fiscal data to appropriate accounts. Prepare and reconcile various documents and reports, including verification of appropriate audit documentation.5. Reconcile accounts and daily reports as assigned. Issue notifications and collect on bank returned checks.6. Perform duties associated with parking including processing and maintaining records and documents; disseminate information to the public, students and staff regarding policies and procedures. Receive forms and review for accuracy, completeness and conformance to applicable rules and regulations, receive payments for and issue parking permits. Record permits and maintain database.7. Assist with processing parking citations, receive contest forms, adjust fees, and forward complaints to Public Safety. Analyze and resolve account discrepancies, verify information submitted by the individual, compose correspondence.8. Research, process and maintain student records including address, telephone or other changes; update student database and verify accuracy; notify students and file documentation.9. Distribute Payroll checks, Student Financial Aid checks, checks for Athletics, and cash boxes for events.10. Operate a variety of office machines and equipment including a computer and related software applications, copier, calculator and other equipment.Other Functions11. Perform established procedures for receipt and deposit of District funds including receiving, analyzing, and assisting in researching all incoming checks to ensure posting within appropriate timelines.12. Verify deposits and related documentation to ensure accuracy; assist with account codes, descriptions, effective dates, amounts, and similar accounting duties. Prepare deposits for armored transport.13. Reconcile and maintain individual cash drawer, assist in collecting and replenishing cash from various coin and other machines throughout campus, in compliance with cash handling requirements.14. Review student data records and communicate with students and other departments, including but not limited to Admissions and Records and Financial Aid, for information relative to student accounts.15. Attend a variety of meetings and trainings as assigned.16. Assist in the training of student workers; provide work direction and guidance; assign and monitor work.17. Perform related duties as assigned.

Minimum Qualifications:
Education and ExperienceAny combination equivalent toGraduation from high school supplemented by at least twelve units of college level course work with a grade of "C" or better in accounting, finance, business, or related field and three (3) years of increasingly responsible office clerical and cash handling experience.

Preferred Qualifications:

Knowledge of:
Knowledge ofMethods, procedures and terminology used in clerical, cash handling and accounting functions; alpha and numeric filing systems; modern office practices, procedures and equipment; record-keeping techniques; operation of a computer and assigned software including calendaring, email, word processing, database management, spreadsheets, and email; telephone techniques and etiquette; interpersonal skills using tact patience and courtesy; correct English usage, grammar, spelling, punctuation and vocabulary.

Ability to:
Ability toPerform various accounting clerical duties in support of the accounting department; operate a computer, 10 key calculator, and other office equipment; perform data entry accurately; maintain assigned records and files; detailed oriented; prioritize, multi-task, and schedule work; understand and work within scope of authority; maintain a calm and professional demeanor in difficult situations, establish and maintain cooperative and effective working relationships with others with a diverse office and campus setting; communicate effectively both orally and in writing to exchange information in person and on the telephone; learn, interpret and communicate policies, guidelines, regulations and laws; work confidentially with discretion; sit or stand for extended periods of time; bend at the waist, kneel or crouch. Ability to lift or carry 30 lbs.

Physical Demands:
Working Conditions: Working ConditionsEnvironmentBusy and diverse office environment. Constant interruptions. Contact with dissatisfied individuals.

Full Time/Part Time:
Weekly Working Hours: 40
Work Schedule & Hours: Monday, Tuesday, Wednesday, Thursday, Friday - 8 am - 5 pm
Salary Schedule Range: Classified Salary Schedule, Range 9 $23.74 - $33.40 per hour
Specific Departmental Needs:

Posting Number: 22-057
Number of Vacancies: 1
Desired Start Date:
Interview Date: 10/11/2022
Posting Open Date: 08/26/2022
Posting Close Date: 9/19/2022
Open Until Filled: No

Special Instructions to Applicants:
REQUIRED REFERENCES: Professional References must include at least three supervisors and two colleagues. Please include name, title, relationship and current phone numbers. Letters of reference and personal references will not be accepted in lieu of the required professional references. REQUIRED DOCUMENTS:

• Resume: Must include length of employment (month/year start & end dates) for each employer.
• Cover Letter: Please address how you meet the minimum requirements for this position and any special qualifications you possess.
• College Transcripts: For consideration of college coursework, transcripts must be attached. Diplomas will not be accepted in lieu of transcripts.
  

TIMELINES:

• For consideration, complete qualifying applications must be received by September 19, 2022.
• Interviews are tentatively scheduled for October 11, 2022.

To apply, visit https://cod.peopleadmin.com/postings/6072jeid-c209d42a03526e4296a9d0cd0820b067