Associate Dean of Arts and Sciences jobs in Baltimore, MD

• excellent tuition remission benefits
• outstanding health benefits plans and rates
• at least 11 paid holidays each year
• 40 days of annual, personal, and sick leave each year, including 20 annual leave days
• great retirement plans

The position will remain open until filled, but applications received by Friday, March 29, 2024 will receive priority consideration.

This position carries out a broad range of budget and fiscal analysis responsibilities for one or more divisions, requiring high-level analytic ability and an understanding of the University and State rules, regulations, and procedures in a dynamic work environment. Under Senior Business Manager’s direction, the position carries out assignments in the execution, analysis, monitoring, maintenance, and control of divisional fiscal operations; assists the division(s) in the collection, analysis, and interpretation of budget and financial information. The role supports the divisional leadership in forecasting and planning the needs of the division(s) and is responsible for compliance with University policies including those related to procurement, human resources, accounting / finance, and record keeping. The Business Manager also serves as an advisor for all business operations and financial matters. Financial management includes unrestricted funding sources with the inclusion of all University of Baltimore Foundation (UBF) donor monies (endowments and spendable funds) and intent of use reporting, as appropriate. The incumbent serves as the division(s) liaison with other central University offices responsible for financial, human resources, technology and facility matters.

Key Responsibilities:
Business Operations (includes divisional Centers): Hold primary responsibility for management and oversight of the operational activities and processes relating to day-to-day divisional transactions, including: procurement (e.g., purchase requisitions, procurement card), accounts payable, accounts receivable (if appropriate), contingent contracts. Serves as a resource for the division and its center(s) on routine operational matters, policies, and procedures related to business operations. Conducts business in compliance with federal, state and university policies and procedures. Communicates appropriate process and policy changes to the division creating or modifying processes to maintain efficiency, effectiveness, and compliance. Supports regular and contractual personnel by providing procedural guidance to facilitate timely and effective use of resources. Solves problems as needed for efficient and effective operations, coordinating between the division, center, and central offices as needed. Recommends, documents, and facilitates implementation of divisional process improvements.

Financial Planning, Analysis, Management, and Reporting: Under the oversight of the Senior Business Manager, coordinates the division’s internal budget call for all funding sources (state, self-support, and UBF) including the: budget development, implementation of budget allocations and resource distribution for the division(s). Adheres to the procedural and timing requirements. Provides timely forecasts and projections of revenues and expenses that deliver useful information to divisional leadership, provost, administration and finance, and UBF. Works with divisional leadership to participate directly in the development, updates, and monitoring of the rolling, five-year strategic financial plan linked to strategic plans for the university and the division(s) (as appropriate). Provides timely variance reporting on all unrestricted and UBF projects. Provides special reports and analysis as requested. Provides insights and ideas in a coherent and compelling manner to constituents. Manages funding and spending compliance for all unrestricted funds and UBF projects. Authorizes expenditures in consultation with Senior Business Manager, as delegated. Strategic Planning and Analysis: Assists the Senior Business Manager in the assessment and development of divisional revenue generating activities and cost saving initiatives. Creates financial models to support division and staff in budget management and maintenance under the guidance of the Senior Business Manager. Develops recommendations for Senior Business Manager and divisional leadership regarding the availability of new or existing / deployable budget dollars to support strategic initiatives. As appropriate, coordinates assumptions, modeling and scenario building by working cooperatively with the divisional leadership, the provost’s office, and administration and finance to facilitate decisions and implementation.

Workforce Management: Initiates regular collaboration with the Office of Human Resources and the Position Control Manager to support workforce management and the associated compliance requirements (e.g. compensation reviews, performance management processes, position action forms, etc.). Coordinates activity to develop and maintain up-to-date position descriptions for all staff in the division. Assists divisional hiring authorities and committees in search and hiring practices. Oversees the efficient and effective use of UBalt’s human capital management (HCM) technology when establishing employment requisitions, recruitment postings, and search committees. Facilitates effective on-boarding and job orientation for new employees to division and university policies, procedures and processes. Manages position attributes and advises on all position related matters for accuracy and funding availability. Serves as a backup contract coordinator or, as needed, in times of high contract volume.

Other Operational Responsibilities: Liaison between the division and OTS/Facilities and Capital Management Offices. Seeks to improve the physical space state of the division by planning and forecasting the facility and computer/software needs. Oversees facilities upgrades or additions with the appropriate offices. Fulfills other responsibilities as assigned by the supervisor or divisional leadership.

Required Education and Experience
Education: Baccalaureate degree in Accounting, Finance, Business, or related fields.
Experience: Five (5) years of progressively responsible experience working with budgets, financial modeling, workforce / position management, forecasting and reporting.

Preferred Education and Experience
Education: Master’s degree in Business, Finance, Accounting, or related field.
Experience: Experience in higher education. Supervisory experience.

Required Knowledge, Skills and Abilities:
Demonstrated ability to develop and manage budgets and adapt to changes in resources. Strong leadership, and consensus-building skills. Ability and experience to identify training and development needs, evaluate workloads and resources. Demonstrated interpersonal skills with peers throughout the organization; strong service orientation and critical thinking skills; and attention to detail. Excellent interpersonal and communication skills, including tact, diplomacy, discretion, and flexibility with diverse backgrounds. Ensure interactions within the division and amongst other division’s personnel is conducted courteously and efficiently, consistent with UBalt’s strategic plan. Ability to independently gather required information to organize, and perform financial analysis assignments. Ability to collect and analyze data, investigate, comprehend and compile financial, budgetary and program data interpreting policies and procedures and apply them to routine/complex/unique situations. Ability to organize and prioritize reports, daily operations, short and long-term projects. Flexible to a changing and dynamic work environment. A focus to provide: high level of customer service, transparency of data, and regular communication to divisional leadership and University partners. Demonstrates skills in organizational evaluation with an eye for increasing effectiveness & efficiencies (E&E) operational improvements. Experience with ERP software programs and Microsoft Office Suite products.

The University of Baltimore ("UBalt" or "University") does not discriminate on the basis of sex, gender, race, religion, age, disability, national origin, ethnicity, sexual orientation, gender identity, or other legally protected characteristics in its programs, activities or employment practices. UBalt is an Equal Opportunity/Affirmative Action/ADA Compliant Employer & Title IX Institution.

We appreciate your interest in our recruitment. Please review the information below before you visit http://www.ubalt.edu/candidate_gateway/erecruit.html to apply.

We need to receive your electronic application in our system by the vacancy closing date in order to consider you for the vacancy. Information follows about submitting the electronic application and attaching your required cover letter and resume.

Applicant Instructions: Using Candidate Gateway to View and Apply for UBalt Vacancies

The Candidate Gateway system serves as your connection to The University of Baltimore’s job application process. It is a free, safe and secure way for you to apply for the job you want, and it allows the Office of Human Resources to maintain accurate records. Your use of the system does not require you to surrender any of your rights to privacy or confidentiality during the application process. Only qualified members of UBalt’s Human Resources team and members of the relevant search committee can access your application information. The search committee will not have access to any information you provide to HR for affirmative action reporting purposes.

Please read and print the information below before you apply, and refer to it as you enter your application.

NAVIGATION

A - COVER LETTER AND RESUME ATTACHMENT AND UPLOAD

Before you apply:

• Save one PDF or Word file with your cover letter, resume, and any additional information you would like to have considered.

When you apply:

• In Candidate Gateway: Click “Browse” to access the Word or PDF document you saved with all of your documents.
• Then, click “Upload” to attach it.
• Click “Continue” to continue the application process.

B - ENTER DATA ON THE FOLLOWING PAGES:

Each page shows this display:
Previous Save Submit Close Application Careers Home NEXT

above and below the required data for the four categories shown above.

Click “Save” to save the data you entered on that page. The message “You have successfully submitted your job application.” confirms only that you entered that page of information into the system. You must click “Next” to continue and complete the entire application process.

1. Current and Prior Employment/Work Experience:

• Enter employment information relevant to your position of interest.
• You can use the first day of the month wherever dates are required.
• After you enter your work experience, click “Save,” then click “Next.”

2. Education/Education History and References:

• Use the dropdown to enter your highest education level. Entering this information is required.
• Then, only college and university information is required. Click the plus sign to the left of the “Postsecondary Education” link to enter that information.
• For country, enter USA or click the hourglass to select another country.
• You can use the first day of the month wherever dates are required.
• Click the plus sign to the left of "References" to enter three professional references.
• After you enter your education information and references, click “Save,” then click “Next.”

3. How did you find out about us/how did you find out about the job?

• After you enter this information, click “Save,” then click “Next.”

4. Online Questionnaire/Application Questionnaire: Answer the questions requiring a yes or no response. After you answer them, click “Submit.” This leads you to the Submit Online Application page.

C – SUBMIT ONLINE APPLICATION

To apply for your selected job: When you reach the “Submit Online Application” page shown below, you must click “I agree to these terms” and then click the “Submit” button at the end of the screen. After you click “Submit,” then you will see this information at the top of your screen:

My Applications
Thank you for your interest in employment at The University of Baltimore. HR will process your application documents for the search committee’s consideration.
Note: This screen will also show additional information about the selection process and Office of Human Resources contact information.

Questions/Help
If you have trouble viewing our job postings or applying for the vacancy, contact ubhrcareers@ubalt.edu for assistance.

TO APPLY:

External applicants: Review the vacancy announcement at http://www.ubalt.edu/candidate_gateway/erecruit.html and click the external applicant link to apply.

Internal applicants (students taking classes at UBalt and current employees) with login and password for MyUBalt: use the internal applicant link, log into MyUBalt, then click the “View or Apply for Job Positions” link on the left.

The University of Baltimore ("UBalt" or "University") does not discriminate on the basis of sex, gender, race, religion, age, disability, national origin, ethnicity, sexual orientation, gender identity, or other legally protected characteristics in its programs, activities or employment practices. UBalt is an Equal Opportunity/Affirmative Action/ADA Compliant Employer & Title IX Institution.