Associate Dean of Arts and Sciences jobs in Philadelphia, PA

Associate Dean of Arts and Sciences assists Dean with the management of administrative functions of the college of Arts and Sciences. Collaborates with Dean on planning college strategic initiatives and supports on college fundraising. Being an Associate Dean of Arts and Sciences provides administrative leadership in areas of curriculum development, institutional assessment and improvement, human resource, faculty development and performance appraisals, budget and finance, and facilities planning and management. Typically requires an advanced degree. Additionally, Associate Dean of Arts and Sciences typically reports to a Dean. The Associate Dean of Arts and Sciences typically manages through subordinate managers and professionals in larger groups of moderate complexity. Provides input to strategic decisions that affect the functional area of responsibility. May give input into developing the budget. Capable of resolving escalated issues arising from operations and requiring coordination with other departments. To be an Associate Dean of Arts and Sciences typically requires 3+ years of managerial experience. (Copyright 2024 Salary.com)

Recently Added Associate Dean of Arts and Sciences jobs

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Assistant to the Dean, College of Arts and Sciences
  • Saint Joseph's University
  • Philadelphia, PA FULL_TIME
  • Assistant to the Dean, College of Arts and Sciences Open to: Internal and External Applicants Full-Time or Part-Time Status: Full-Time, 12 months Staff Job Type: Salaried/Exempt Position Summary or Faculty Qualifications
    The Assistant to the Dean serves as a member of the Dean’s leadership team and is the primary operational administrator for the College of Arts and Sciences. The holder of the position supports administrative and human capital functions in the College and is responsible for effectively managing the day-to-day logistics of the Dean’s office. The Assistant to the Dean develops and implements policies and procedures for the College in support of the work of the Dean, Associate Deans, Department Chairs, Program Directors, Faculty, and Staff.
    Duties and Responsibilities:
    • Provides high-level administrative support to the Dean of the College of Arts & Sciences, which includes the management of confidential information and projects and situations of broad scope.
    • Coordinates and maintains the Dean’s calendar managing long and short-term planning. Exercises considerable independent judgment in prioritizing all projects, meetings, activities, and demands on the Dean’s time; troubleshoots and resolves all scheduling conflicts.
    • Serves as the primary supervisor for administrative assistants in the College, ensuring consistent and effective support for academic departments and interdisciplinary programs. This includes hiring and onboarding processes, scheduling appropriate administrative coverage through vacations, leaves, and times of high work volume; consulting with administrative assistants and department chairs regarding their needs; arranging training and professional development opportunities; conducting annual performance evaluations (with input from chairs); and approving electronic timesheets, absence, and vacation requests.
    • Collaborates with College administrators to develop, refine, and implement policies and procedures in support of the academic programs and activities. Serves as liaison to the College community regarding administrative and operational matters, including safety.
    • Develops plans and strategies for new initiatives across the College and University in support of the dean’s priorities.
    • Participates in regular meetings with the Dean’s leadership team, department chairs, and Academic Finance; relays key information and deadlines.
    • Addresses and resolves inquiries, concerns, or issues from administrators, faculty, staff, students, trustees, and the external public who contact the Dean’s office. Ensures that time-sensitive requests are expedited.
    • Engages with current students and families through walk-in visits as well as through greeting prospective students and families who come to visit with the Dean or Associate Deans during campus visits.
    • Manages communications to and from the Dean; gathers relevant data and information from departments and programs; drafts correspondence, reports, and summaries.
    • Maintains electronic documentation and share drives for the Dean’s office.
    • Maintains College Google Groups (aliases).
    • Arranges all details of meetings initiated by the Dean, including but not limited to checking meeting invitees’ schedules, preparing and distributing meeting materials in advance, reserving rooms, requesting setups, arranging technology equipment, loading and testing PowerPoint presentations, and ordering food.
    • Plans and executes all aspects of major events for the Dean’s office including external advisory board meetings (ABOCAS), the Dean’s Colloquia series, and the CAS Undergraduate and Graduate Awards Ceremony.
    • In collaboration with the Provost’s Office, assists with commencement activities for the College
    • Manages and oversees select budgets within the Dean’s office, including the Dean’s operating budget and endowment release. Processes payments and approves transactions as both a supervisor and a delegate of the Dean in Workday Finance
    • Manages the secondary appointment process and appointment letters for the College in collaboration with the Provost’s office, Academic Finance, and Human Resources
    • Processes HR-related electronic forms, maintains confidential personnel files; works with the Provost’s Office to maintain a database of faculty information.
    • Monitors and supports departments in the recruitment, hiring, and onboarding of full-time faculty ensuring that proper procedures are followed (e.g. campus visits or expenses for tenure-track searches). Serves as a resource for departments regarding HR-policies and PeopleAdmin.
    • Organizes and schedules various faculty processes with departments including chair elections and the faculty annual review (FARO) with the Dean.
    • Assists with the management of the tenure and promotion process for faculty in the College of Arts and Sciences according to procedures and timelines outlined in the Faculty Handbook.
    • Coordinates with the Provost’s office and Dean’s leadership team on the application, review, and selection process for Morris Grants, Miller Grants, Warren Chairs, and Faculty Merit Awards for the College.
    • Supports the Dean in management of conference travel, memberships, and subscriptions.



    Secondary Responsibilities:
    • Serves on Emergency Planning Team for CAS and as a point person in emergency situations.
    • Coordinates administrative coverage of Dean’s office
    • Other duties as assigned


    Physical Requirements and/or Unusual Work Hours:
    • Must be able to spend considerable time in front of the computer
    • May need to adjust schedule or work additional hours to support the activities of the Dean’s office


    • Please note that Saint Joseph’s University is undergoing an upgrade to its applicant tracking system. You may receive follow up communication to re-apply in our new system. Please know that the request to re-apply is not a determination of your candidacy.
    Minimum Requirements:
    • Bachelor’s degree and 3-5 years experience in an executive administrative support role or an equivalent combination of education and experience
    • Advanced skill level in Word, Excel, PowerPoint, and Google Suite
    • Excellent data management and reporting capability
    • Strong attention to detail
    • Strong interpersonal skills, ability to work effectively with diverse groups
    • Excellent written and verbal communication skills
    • Previous supervisory experience and proven ability to delegate
    • Excellent planning, organizational, and project management skills
    • Candidate must be particularly adept at multitasking, prioritizing, and reacting to critical situations with a sense of urgency
    • Ability to proactively identify issues and provide effective solutions
    • Experience in with budgetary management, processes, and policies
    • Respect for and ability to maintain confidentiality


    Preferred Qualifications:
    • Prior executive administrative support experience in an academic department of a college or university or in an Assistant/Associate Dean’s or Dean’s office
    • Proficiency in Access, Banner, Cognos, Workday, and/or other specialized software
    • Master’s Degree


    Additional Information: Hiring Range Position Classification: No Response Union: None Department: 211005 - Office of the Dean, CAS Date Open to Internal Applicants: Date Open to External Applicants: Job Close Date: Open Until Filled No
  • 11 Days Ago
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Associate Vice Dean for Diversity, Equity, and Inclusion, Penn Arts and Sciences (Hybrid Eligible)
  • University of Pennsylvania
  • Philadelphia, PA FULL_TIME
  • University Overview The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school co...
  • 12 Days Ago
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Associate Director of Finance and Administration, Penn Arts and Sciences
  • Trustees of University of Pennsylvania
  • Philadelphia, PA FULL_TIME
  • University Overview The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school co...
  • 1 Day Ago
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Associate Business Manager, Penn Arts and Sciences
  • University of Pennsylvania
  • Philadelphia, PA FULL_TIME
  • University Overview The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school co...
  • 1 Month Ago
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Administrative Coordinator, Penn Arts & Sciences
  • University of Pennsylvania
  • Philadelphia, PA FULL_TIME
  • University Overview The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school co...
  • 8 Days Ago
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Administrative Coordinator, Penn Arts & Sciences
  • University of Pennsylvania
  • Philadelphia, PA FULL_TIME
  • University Overview The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school co...
  • 8 Days Ago
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0 Associate Dean of Arts and Sciences jobs found in Philadelphia, PA area

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Hematologist
  • Temple University Health System
  • Philadelphia, PA
  • Summary of Position The Department of Medicine at the Lewis Katz School of Medicine seeks a fellowship-trained hematolog...
  • 4/19/2024 12:00:00 AM
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Associate Director - Academic Advisor, Data Science and Analytics, Wharton School
  • University of Pennsylvania
  • Philadelphia, PA
  • University Overview The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned le...
  • 4/19/2024 12:00:00 AM
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Assistant Dean, Liberal Studies
  • Community College of Philadelphia
  • Philadelphia, PA
  • The Assistant Dean, Liberal Studies provides support and assistance to the Dean to ensure academic quality and to furthe...
  • 4/18/2024 12:00:00 AM
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Director of Specialized Services
  • Hebrew Public Charter Schools for Global Citizens
  • Philadelphia, PA
  • Director of Specialized Services Location: 3300 Henry Avenue, Philadelphia, PA Start Date: Summer 2024 Contact: jobs@heb...
  • 4/18/2024 12:00:00 AM
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Director of Education for Soft-AE National Research Traineeship (NRT) and Program Coordinator for Center for Engineering Mechanobiology (CEMB)
  • The University of Pennsylvania
  • Philadelphia, PA
  • University Overview The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned le...
  • 4/15/2024 12:00:00 AM
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Financial Aid Specialist
  • Community College of Philadelphia
  • Philadelphia, PA
  • The Financial Aid Specialistis a Financial Aid team member assigned to the College's Main Campus. This position reports ...
  • 4/15/2024 12:00:00 AM
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About Philadelphia, Pennsylvania

Philadelphia, sometimes known colloquially as Philly, is the largest city in the U.S. state and Commonwealth of Pennsylvania, and the sixth-most populous U.S. city, with a 2017 census-estimated population of 1,580,863. Since 1854, the city has been coterminous with Philadelphia County, the most populous county in Pennsylvania and the urban core of the eighth-largest U.S. metropolitan statistical area, with over 6 million residents as of 2017[update]. Philadelphia is also the economic and cultural anchor of the greater Delaware Valley, located along the lower Delaware and Schuylkill Rivers, wit...
Source: Wikipedia (as of 04/11/2019). Read more from Wikipedia
Income Estimation for Associate Dean of Arts and Sciences jobs
$118,191 to $170,667
Philadelphia, Pennsylvania area prices
were up 1.0% from a year ago
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What does an Associate Dean of Arts and Sciences do?

Associate Dean of Arts and Sciences in Rock Island, IL
Duncan Lorimer has been named the associate dean for research in the Eberly College of Arts and Sciences at West Virginia University.
December 19, 2019
Associate Dean of Arts and Sciences in Altoona, PA
Tibor Szarvas has been named the new Interim Associate Dean of the College of Arts and Sciences.
November 28, 2019
Associate Dean of Arts and Sciences in Ann Arbor, MI
News and World Report, we are establishing pathways to internships, graduate schools and careers in the context of our renowned liberal arts tradition.
January 26, 2020