Associate Dean of Arts and Sciences jobs in Santa Cruz, CA

Location: Santa Cruz
Job ID: 46056

JOB POSTING

For full consideration, applicants must submit a diversity statement with their application. NOTE: it is highly recommended that you merge ALL your application materials into one document and attach as your resume.

NOTIFICATIONS

UC Vaccination Policy: With limited exceptions, COVID-19 vaccinations are required for Covered Individuals under the Policy. Covered Individuals include all employees, students, or trainees who physically access a University facility or program in connection with their employment, appointment, or education/training.

Covered Individuals do NOT include employees who work 100% remotely with NO expectation that they will physically access any University location or program at ANY time. If 100% remote work ends, the employee is subject to policy.

INITIAL REVIEW DATE (IRD)

UC Santa Cruz staff jobs are posted until filled. Application materials submitted by 11:59 pm on the IRD will be routed to the hiring unit for consideration. NOTE: Materials submitted after the IRD will be forwarded only at the request of the hiring unit. Submit your materials before the IRD to ensure consideration by the hiring unit.

The IRD for this job is: 12-12-2022

ABOUT UC SANTA CRUZ

UC Santa Cruz is a public university like no other in California, combining the experience of a small, liberal arts college with the depth and rigor of a major research university. It's known as an unconventional place where innovation and experimentation is part of the campus's DNA. That playful, bold spirit still thrives today, all on a campus renowned as among the most beautiful in the world.

DEPARTMENT OVERVIEW

The Institute of the Arts and Sciences is the premier visual arts organization at UC Santa Cruz, originating groundbreaking art and social justice initiatives. With galleries located in the city of Santa Cruz, the IAS's national-caliber art exhibitions, events, faculty collaborations, student internships, and other arts-based programming creatively educates students and the public about urgent issues impacting our society.

More information can be found here: https://ias.ucsc.edu

JOB SUMMARY

Under the direction of the IAS director, the IAS Program Coordinator provides administrative support to staff and coordinates programs and outreach at the IAS. This work includes: processing and tracking all expense reimbursements; submitting orders through Procurements; making travel arrangements, processing Travel Advance authorization and Post Travel forms; and performing a variety of administrative functions. The IAS Program Coordinator provides logistical support and oversight in the planning and execution of events and exhibitions. They also execute social media campaigns and, working with IAS and Arts Division staff, oversee communications and publicity.

APPOINTMENT INFORMATION

Salary Information: Salary Range: $30.63 - $35.79 / Hourly. Salary commensurate with skills, qualifications and experience.

No. of Positions: 1

Benefits Level Eligibility: Full benefits

Schedule Information:

• Full-time, Fixed
• Percentage of Time: 100%, 40 Hours per Week
• Days of the Week: Mon-Fri
• Shift Includes: Day

Employee Classification: This is a Career appointment

Job End Date: 2 years from date of hire

Work Location: UC Santa Cruz Main Campus

Union Representation: CX

Job Code Classification: 004722 (BLANK AST 3)

Travel: Never or Rarely

JOB DUTIES

35% - Provide administrative support for IAS

• Maintain a thorough understanding of all general divisional financial processes, policies and procedures in order to adhere to all University policies and procedures. Assist in submitting and maintaining accurate records for timely action or retrieval of those records for audit or other purposes.
• Process all travel arrangements, procurements, and reimbursements for IAS Staff and collaborators. Process financial paperwork in a timely manner, in accordance with relevant campus policies.
• Make all logistical travel arrangements for IAS staff, speakers, artists in residence, and other visitors.
• Provide support at IAS meetings, including arranging logistics and maintaining meeting notes and records.
• Oversee IAS record keeping and project management systems.
• Maintain IAS intern schedule.

35% - Publicity, communications, and graphic design

• Coordinate with IAS staff, Arts Division staff, and University Relations and Communications on weekly emails, press releases, and announcements in conjunction with exhibitions and events.
• Coordinate with IAS staff, Arts Division staff, and University Relations and Communications to maintain IAS mailing lists.
• Create social media posts and campaigns, with IAS interns and staff.
• Oversee public and student outreach efforts for IAS programs.

30% - Provide event and exhibition logistical support

• Manage logistics for exhibitions, events and visits, including:
  • Coordinating with IAS staff and collaborators for art shipping and handling.
  • Working with University Relations Special Events to plan and host large-scale events.
  • Coordinating and hosting small events, including sourcing refreshments, providing directions, parking details, etc.
  • Providing support for exhibition and event related travel.
• Oversee and calendar event and exhibition communications.

REQUIRED QUALIFICATIONS

• Excellent interpersonal and verbal communication skills
• Excellent written communication skills
• Strong proofreading skills with excellent attention to detail
• Demonstrated organizational skills
• Demonstrated ability to work effectively in an environment with a high volume workload with frequently shifting, and at times competing, deadlines and priorities
• Experience using word processing, spreadsheet, and database systems, with the ability to learn new systems; Typing / data entry skills sufficient to prepare correspondence and forms with accuracy and moderate speed
• Demonstrated hospitality skills and event experience
• Excellent recordkeeping skills
• Ability to work effectively both as part of a team and individually
• Demonstrated commitment to embracing diversity in all its forms and striving for an inclusive community that fosters an open, enlightened, and productive environment

PREFERRED QUALIFICATIONS

• Graphic design and website development skills
• Interest in contemporary art and knowledge of contemporary art history

SPECIAL CONDITIONS OF EMPLOYMENT

• Selected candidate will be required to pass a pre-employment criminal history background check.
• Ability to work long periods of time at a computer with or without accommodation.
• Will be required to work all scheduled hours on-site.
• Ability to work occasional evenings and weekends as directed.
• Selected candidate will be required to complete training within established time frames as directed including UC compliance training.
• Ability to maintain appearance and conduct suitable for working in a professional setting.
• The University of California has implemented a COVID-19 Vaccination Policy covering all employees. To be compliant with the policy, covered employees must submit proof of vaccination or have an approved exception or deferral, eight (8) weeks from date of hire.
• Per the Child Abuse and Neglect Reporting Act (CANRA), this position has been identified as a Mandated Reporter. The selected candidate will be required to report known or suspected child abuse or neglect as defined by CANRA and will be required to sign a Statement Acknowledging Requirement to Report Child Abuse prior to commencing employment. CANRA Penal Codes, and related definitions, requirements, and responsibilities may be obtained here.

SAFETY STATEMENT

All UCSC employees must understand and follow job safety procedures, attend required health and safety training, proactively promote safety at work, and promptly report actual and potential accidents and injuries.

HOW TO APPLY

For full consideration, applicants must submit a diversity statement with their application. NOTE: it is highly recommended that you merge ALL your application materials into one document and attach as your resume. Do not attach any documents to 'My Activities'. Visit our How to Apply tutorial for detailed instructions on our applicant process.

EEO/AA

The University of California is an Equal Employment Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.


APPLICANTS ARE REQUIRED TO USE THE UCSC ON-LINE PROCESS
View full job description and access on-line application:
https://careerspub.universityofcalifornia.edu/psp/ucsc/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=11&JobOpeningId=46056&PostingSeq=1

To ensure review of application materials by the hiring unit, they must be submitted on or before the initial review date (IRD) via the Staff Employment Opportunities web site; https://jobs.ucsc.edu. A computer is available at the UC Santa Cruz Staff Human Resources Office located at Scotts Valley Center. The Scotts Valley Center is located at 100 Enterprise Way, Suite E100, Scotts Valley, CA 95066. To learn more or to request disability accommodations, call 831-459-2009. Hearing impaired are encouraged to use the California Relay Service at 800-735-2922. UC Santa Cruz is an Equal Opportunity Employer.

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.

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