Associate Dean of Undergraduate Programs jobs in Spokane, WA

Associate Dean of Undergraduate Programs assists Dean with the management of administrative functions of an undergraduate program. Collaborates with Dean on planning college strategic initiatives and supports on college fundraising. Being an Associate Dean of Undergraduate Programs provides administrative leadership in areas of curriculum development, institutional assessment and improvement, human resource, faculty development and performance appraisals, budget and finance, and facilities planning and management. Typically requires an advanced degree. Additionally, Associate Dean of Undergraduate Programs typically reports to a Dean. The Associate Dean of Undergraduate Programs typically manages through subordinate managers and professionals in larger groups of moderate complexity. Provides input to strategic decisions that affect the functional area of responsibility. May give input into developing the budget. Capable of resolving escalated issues arising from operations and requiring coordination with other departments. To be an Associate Dean of Undergraduate Programs typically requires 3+ years of managerial experience. (Copyright 2024 Salary.com)

Recently Added Associate Dean of Undergraduate Programs jobs

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Executive Assistant to the Dean, College of Professional Programs
  • Eastern Washington University
  • Cheney, WA FULL_TIME

  • Posting Details

    Posting Details

    Position Title
    Executive Assistant to the Dean, College of Professional Programs

    Posting Number
    2024019EP

    Position Information

    Classification Title
    Administrative Specialist

    Working Title
    Executive Assistant to the Dean, College of Professional Programs

    Classification Code
    1588

    RCW Exemption Criteria
    16 - Principal Assistant

    EWU Position Number
    E99514

    CUPA Code
    No Match

    FLSA
    Exempt - Administrative

    Bargaining Unit
    None

    % Full Time
    100

    Salary / Wage Range
    AE - 111

    Salary Information
    The salary for this position is $69,150 (minimum) up to $83,059. Where the hired candidate will begin within this range is dependent on qualifications, education, experience, and skills.

    Anticipated Start Date
    May-June 2024

    Term of Appointment
    12 months per year

    Location
    Cheney campus

    County
    Spokane

    Project Description

    Project Duration

    Background Check
    Yes - Both

    Responsible HR User
    Kenlyn Mackey

    Responsible HR User Email address
    kmackey2@ewu.edu

    Position Details

    Job Summary
    • The College of Professional Programs at Eastern Washington University is currently seeking applicants for an Executive Assistant to the Dean.
    • This position reports to the Dean of the College and works to ensure effective college operations by providing executive level and administrative support to the Dean in a highly confidential and professional manner.
    • In this capacity, the position is responsible for planning, organizing, implementing, coordinating, and managing assigned administrative services for the College, exercising independent judgment, as well as decision-making authority in designated areas.
    • The position requires a high degree of personal initiative, flexibility, and personal judgment in all assignments, along with strong verbal and written communication skills, ability to organize and prioritize tasks to ensure smooth workflow, excellence in work standards and a demonstrated interest in providing strong customer service.
    • The Executive Assistant will also provide periodic support for the Associate Dean(s), and College Financial Officer (CFO) as well serve as a resource for the Chairs, faculty and staff of the College and its Schools, Programs, and non-academic units.


    • Please see job duties section for a more complete list of position responsibilities.

    • Applications will be accepted until further notice; screening of applications will begin April 11, 2024. Applications will be kept confidential, and references will not be contacted until candidates are notified.

    • Eastern Washington University is committed to increasing the diversity of its faculty, staff, students, and academic program offerings and to strengthening sensitivity to diversity throughout the institution. Eastern Washington University is an affirmative action/equal opportunity employer, and applications from members of historically underrepresented groups are especially encouraged.

    • In addition to salary, the university offers a comprehensive benefits package including health
      insurance, life and disability insurance and retirement. In addition, EWU offers generous vacation and sick leave accruals, 12 paid holidays per year and fringe benefits, such as tuition waiver for employees, discounted EWU sports tickets, full access to our campus workout facilities at a minimum fee and free transportation through STA buses. For additional information regarding insurance benefits please see our Benefits page: https://inside.ewu.edu/hr/benefits/insurance/.

    About Eastern Washington University
    Eastern Washington University, a regional, comprehensive public university with an enrollment of over 10,000 students, is one of six state-funded four-year institutions of higher education in Washington, each governed by its own board of trustees. EWU’s 300-acre main campus is located in Cheney, a community of 12,000 residents 16 miles southwest of Washington’s second largest city, Spokane. Eastern also offers programs in downtown Spokane at the innovative, energy-efficient Catalyst building, the SIERR building which is a hub for research, development and advancement of health sciences, and at Riverpoint, a campus shared with Washington State University. In addition, EWU programs can be found at select locations throughout the state, aligned with the needs of the community. Eastern contributes to the vitality of the region and the state through its wide array of bachelor’s and master’s degrees in over 100 fields of study, as well as applied doctorates in physical therapy and educational leadership, offering accessible pathways to career success and personal development to students of all socioeconomic and cultural backgrounds.

    Eastern Washington University has been recognized for its commitment to helping undergraduate students learn, grow and succeed by Colleges of Distinction, a nationally trusted resource guide for college-bound students. The honor recognizes Eastern as a ’22-’23 College of Distinction (CoD).
    Money magazine recently named EWU as one of its Best Colleges in America 2023.

    Tribal Land Acknowledgement
    Eastern Washington University resides within the traditional homelands of the Spokane People and other tribes who are connected through their shared history of this region. This land holds their cultural DNA and it is their Ancestors who are here and bring forth the knowledge of this place—the knowledge that comes from the land.

    Diversity Statement
    EWU does not discriminate in its programs and activities on the basis of race, color, creed, religion, national origin, citizenship or immigration status, sex, pregnancy, sexual orientation, gender identity/expression, genetic information, age, marital status, families with children, protected veteran or military status, HIV or hepatitis C, status as a mother breastfeeding her child, or the presence of any sensory, mental, or physical disability or the use of a trained guide dog or service animal by a person with a disability, as provided for and to the extent required by state and federal laws.

    Conditions of Employment
    • Must be able to work occasional nights and/or weekends to fulfill special projects and events, have a valid Driver’s License and access to a personal vehicle for occasional local travel to meetings as needed. Mileage reimbursed at state rates.
    • This position, during the course of university employment will be involved in the receipt of, or accountability for, university funds or other items of value; as well as the unsupervised access with the developmentally disabled, vulnerable adults or children under the age of 16. The offer of employment is contingent upon successful completion and passing of a background check prior to beginning employment.
    • All new employees must comply with EWU immunization Policy 602-02 and provide proof of immunity or vaccination to MMR before beginning work at EWU. Waivers for the immunization requirements are available for medical or sincerely held religious beliefs.


    • Note: Interviews might be conducted via Zoom (camera must be enabled). If so, candidates must be able to demonstrate competence using Zoom and other technologies.

    Physical Demands
    • Essential Functions Analysis forms (“EFA”) describe the physical and mental demands associated with our positions. You may access this document by contacting Shelly Dehn at sdehn@ewu.edu

    Pre-Placement Physical
    No

    Hearing Test
    No

    Medical Monitoring Post Hire
    No

    Protective Equipment
    • University, local, regional and state mandates for public and personal protection should be followed as needed.

    Required Qualifications
    • Bachelors (any field). Additional years of senior level administrative experience may be substituted for the degree on a year-for-year basis.
    • At least five years of relevant administrative experience, demonstrating readiness to succeed in this senior-level position. To be considered qualifying, your years of experience must be beyond entry level and/or clerical tasks, and must include one or more of the following, which may come from one position, or a combination of positions, to equal at least five years of this administrative experience:
      • Office management experience which includes supervising/leading other office workers; and/or
      • Providing administrative support to an executive which includes exercising delegated authority to handle high level administrative responsibilities on behalf of an executive; and/or
      • Directing projects, programs, or a school to include accountability for achieving objectives; and/or
      • Experience performing the key responsibilities as defined for this position and which include decision-making authority and use of judgment in handling confidential matters.

    • Strong computer skills demonstrated by three years’ successful full time work experience using a variety of software programs such as: Word, Excel, PowerPoint, databases, data systems, Outlook, publishing software, and Zoom
    • Experience maintaining both manual and electronic records and files.
    • Outstanding communication skills.
    • Demonstrated ability to apply a culturally responsive and flexible approach that is supportive to the diverse needs, including universal accessibility, of our students, faculty, staff, and the public.

    Preferred Qualifications
    • Experience gained in a higher education setting that matches at least one of the experience types listed under minimum qualifications
    • Strong skill set in external relations
    • Exceptional writing skills
    • Experience in interpreting policies, procedures, and memorandums of agreement.
    • Preference may be given to current employees of Eastern Washington University.

    Other Skills and Abilities
    • Flexibility
    • Collaboration
    • Collegiality
    • Communication
    • Teamwork
    • Time Management
    • Attention to Detail

    Work Schedule Type
    Regular

    Work Schedule
    8m – 5pm M-F with occasional nights and weekends. Occasionally, working from the Spokane, WA office located in the Catalyst building.

    Posting Date
    03/13/2024

    Open Until Further Notice
    No

    Closing Date

    Screening to Begin
    04/11/2024

    Special Instructions to Applicants
    To be considered for this opportunity, please submit your application materials through our online application portal located here: https://jobs.hr.ewu.edu. If you are unable to submit through the applicant portal, contact Human Resources Services at (509) 359-2381.

    Applications will be accepted until further notice; screening of applications will begin April 11, 2024.

    It is strongly recommended that you print a copy of these instructions and the position posting before you begin to complete the online application, as the instructions will not be viewable once you begin the application process.

    1. Attach a detailed cover letter in which you describe how you meet each of the required qualifications and preferred if applicable. It is preferred that you provide that information in a bulleted list within the body of your cover letter.

    2. Attach a chronological resume including work experience, education, and applicable certifications.

    3. Please attach a list of professional references to include their names, titles, organization names, phone numbers, email addresses, and their connection to you.

    4. Diversity Response – As an equal opportunity employer with a multicultural staff and student population, we are interested in how your qualifications prepare you to work with diverse faculty, staff, and student populations representing various cultures and backgrounds that may be different from your own. Please describe how you will apply an approach that is supportive to the diverse needs, including universal access, of our students, faculty, staff, and the public.

    All materials will be held in strictest confidence; references will not be contacted until candidates have been notified. Note: Letters of Reference are not required at this time. We reserve the right to request letters of reference at a future date, such as once we have identified interview candidates.


    Application Types Accepted
    Profile

    Job Duties

    % of Time
    25

    Responsibility / Duty
    EXECUTIVE ASSISTANT TO THE DEAN
    • Assist the Dean and direct or support activities in relation to College goals and objectives. Exercise decision-making authority in designated areas and use judgment in handling confidential matters for the Dean and other administrative staff in the Dean’s office. Relay information and direction from the Dean. Assist the Dean in the development of College and school cohesion and morale.
    • Schedule appointments and establish calendar priorities for the Dean with appropriate information for each appointment. Schedule and arrange meetings, make room reservations, assure that the dean is briefed on matters for scheduled meetings. Develop, prepare and /or assemble materials for meetings. Record and prepare minutes of meetings, agendas and information packets. These meetings include college and university committees, college advisory board and periodic program accreditation activities and others as determined.
    • Act as a liaison with the College units, Academic Affairs, and the other units of the university.
    • Collect information to support or aid the Dean in making decisions. Research, collect and analyze data and other information. Review materials submitted by College units. Prepare information and decision packets.
    • Compose designated portions of policy statements, proposals, accreditation materials. Compose drafts and final responses to inquiries, letters, and surveys. Prepare materials for higher administration.
    • Provides leadership to the College on matters pertaining to organizational design, job design, staff recruitment, talent management, training and development, performance management, and employee relations. Ensures that the knowledge, skills, abilities, and performance of the workforce meet current and future organizational and individual needs. Facilitates change processes through leadership and strategic human resources management.
    • Other duties as assigned.

    Essential Function Indicator
    Yes

    % of Time
    10

    Responsibility / Duty
    MARKETING MANAGEMENT
    • Oversee the College Web site to ensure current information on the main and sub-web site pages.
    • Oversee the preparation of publications/brochures for the schools, programs and College for internal use and student recruitment.
    • Oversee College social media activities.
    • Oversee the College Annual Report.
    • Assist in recruitment/retention events as needed, to include but not limited to tabling events, school visits, purchasing of marketing materials etc.

    Essential Function Indicator
    Yes

    % of Time
    25

    Responsibility / Duty
    OFFICE OPERATIONS
    • Oversee Dean’s Office travel functions. Assist with travel arrangements for the Dean and other Dean office staff. Review forms, cost calculations, cost tracking, and prepare copies. Train school/program staff on travel procedures. Monthly report to be reviewed and approved by CFO.
    • Manage the college’s procurement card in the absence of the primary cardholder(s). Temporarily assist Schools in purchasing as needed. Monthly report to be reviewed and approved by the CFO.
    • Assist in managing the College Faculty Computer Replacement Program and staff computers. May include ordering computers, maintaining databases, etc.
    • Oversee the management of College information and data. Maintain divisional and institutional documents and materials. Establish effective handling of highly confidential information and materials.
    • Develop or update and implement office operations and procedures to include: filing and records systems, processing of mail, reception, inventory maintenance and control. Establish quality controls and procedures that lead to efficiency and effectiveness of the office.
    • Work closely with staff, faculty, chairs and others to respond to requests, resolve problems and refer to appropriate resources/personnel; budget/personnel requests are always forwarded to CFO except for items that are specifically delegated to the Executive Assistant.
    • Assist as directed with the maintenance and/or management of the Dean’s office foundation account; monitor, track and coordinate foundation donations and scholarships. Make foundation deposits and produce gift acknowledgement letters.
    • Support, execute or oversee designated college operations including, but not limited to the areas of personnel administration, fund raising, recruiting, and budget maintenance. Coordinate office moves; oversee and/or fulfill ordering furniture, supplies, and equipment.

    Essential Function Indicator
    Yes

    % of Time
    20

    Responsibility / Duty
    SPECIAL PROJECTS & SPECIAL EVENTS
    • Manage and coordinate special projects and events as assigned. Independently think through complex projects (operationalize new programs, identify issues, determine steps to completion).
    • Determine procedures and necessary steps, develop plans for accomplishing project tasks, and execute and/or assign project tasks.
    • Coordinate recruitment and other events and activities for the College including scheduling, participant communications, and handling or overseeing logistics (site, equipment, IT support, and other logistics).
    • Prepare presentations, programs, scripts, awards, contracts, etc. Serve as resource person to schools and university regarding events involving the College.
    • Manage college-level events, including but not limited to Commencement, Retreats, and Annual Award Ceremony.

    Essential Function Indicator
    Yes

    % of Time
    20

    Responsibility / Duty
    PERSONNEL ADMINISTRATION AND SUPERVISION
    • Provide leadership to the College and its Schools and programs in the areas of human resources management, policies, and processes.
    • Maintain knowledge on contracts, policies, procedures, and practices. Interpret and administer proper personnel practices and procedures.
    • Establishes processes that optimize efficiency and ensures compliance with HR policies and procedures.
    • Administer recruiting process for exempt/classified/faculty positions in consultation with HR school.
    • Administer the faculty evaluation/tenure/promotion process; to include but not limited to management of the university shared drives, track eligibility; notify faculty; provide guidance and direction to personnel committees and chairs and ensure compliance with university deadlines.
    • Assist in management of Faculty Activity Plans (FAP).
    • Supervise assigned staff: interview/recommend for hire, train, supervise, approve leave, approve timesheets, evaluate, coach/discipline as warranted.
    • Co-direct the work of other office staff and student workers.
    • Assist with interviewing, training, oversight of College classified staff as needed.
    • Develop job descriptions, and performance expectations for College staff. Assist chairs in development of job descriptions and performance expectations of school staff.
    • Assist and counsel chairs, directors, faculty, and staff to resolve office conflicts and needs.
    • Conduct meetings with college staff to provide information on policies and procedures.
    • Respond and resolve day-to-day issues involving College staff; keep Dean informed.

    Essential Function Indicator
    Yes
  • 1 Month Ago
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E
Associate Dean - CPP
  • Eastern Washington University
  • Cheney, WA FULL_TIME
  • Posting Details Posting Details Position Title Associate Dean - CPP Posting Number 2024036EP Position Information Classification Title Associate Dean Working Title Associate Dean - College of Professi...
  • 18 Days Ago
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Associate Dean of Faculty
  • University of Idaho
  • Moscow, ID FULL_TIME
  • University of Idaho Associate Dean of Faculty Location: Boise, Moscow Division/College: College of Law Employee Category: Faculty Pay Range: Faculty salary plus $20K stipend Full/Part Time: Full Time ...
  • 1 Month Ago
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Associate Director for Clinical Training Programs
  • University of Idaho
  • Moscow, ID FULL_TIME
  • University of Idaho Associate Director for Clinical Training Programs Location: Moscow Division/College: Student Affairs Employee Category: Faculty Pay Range: The minimum salary for this position is $...
  • 28 Days Ago
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B
Associate Faculty (PT) - ESL/GED/HS+ Programs
  • Big Bend Community College
  • Moses Lake, WA PART_TIME
  • Big Bend Community College is establishing a pool of qualified individuals for Part-Time/Associate Faculty ESL/GED/HS Instructors. Applications will be accepted continuously and will be used to determ...
  • 1 Month Ago
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Adjunct Faculty - Undergraduate (Spokane)
  • The Moody Bible Institute
  • Spokane, WA PART_TIME
  • Provide instruction in assigned class(es) in accordance with applicable administrative policies and procedures, established instructional models, and course syllabus/syllabi as established by the Mood...
  • 22 Days Ago
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0 Associate Dean of Undergraduate Programs jobs found in Spokane, WA area

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New Customer Enrollment Specialist
  • Hiring Now!
  • Spokane, WA
  • ABC Home Medical Supply, Inc is one of the nation's leading urological supply providers and serves as a one-stop shop wi...
  • 4/26/2024 12:00:00 AM
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ELEMENTARY PRINCIPAL ASSISTANT (ONE OR MORE)
  • Spokane Public Schools
  • Spokane, WA
  • Salary: See Position Description Location : Various Locations - Spokane, WA Job Type: Please see Job Description Job Num...
  • 4/26/2024 12:00:00 AM
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Superintendent - Commercial GC
  • NW Recruiting Partners
  • Spokane, WA
  • Superintendent – Commercial GC Spokane, WA Our client, a well-established general contractor based in Central Washington...
  • 4/23/2024 12:00:00 AM
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S
Child Life Specialist
  • Shriners Children's
  • Spokane, WA
  • Company Overview: Shriners Childrens is a family that respects, supports, and values each other. We are engaged in provi...
  • 4/23/2024 12:00:00 AM
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Associate Dean - CPP
  • Eastern Washington University
  • Spokane, WA
  • Please see Special Instructions for more details. To be considered for this opportunity, please submit your application ...
  • 4/22/2024 12:00:00 AM
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E
Associate Dean - CPP
  • Eastern Washington University
  • Spokane, WA
  • Please see Special Instructions for more details. To be considered for this opportunity, please submit your application ...
  • 4/22/2024 12:00:00 AM
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Catholic Religious Education Coordinator
  • Ladgov Corporation
  • Spokane, WA
  • Job Title: Catholic Religious Education Coordinator Location: Fairchild AFB, WA 99011 Duties: Develop, schedule, promote...
  • 4/22/2024 12:00:00 AM
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Bachelor Level Internship
  • Frontier Behavioral Health
  • Spokane, WA
  • Frontier Behavioral Health's presence in Spokane is more than 100 years strong, allowing our non-profit organization to ...
  • 4/22/2024 12:00:00 AM
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About Spokane, Washington

Spokane (/ˌspoʊˈkæn/ (listen) spoh-KAN) is a city in Spokane County in the state of Washington in the northwestern United States. It is located on the Spokane River west of the Rocky Mountain foothills in eastern Washington, 92 miles (148 km) south of the Canada–US border, 18 miles (30 km) from the Washington–Idaho border, and 228 miles (367 km) east of Seattle along Interstate 90. Known as the birthplace of Father's Day, Spokane's official nickname is the "Lilac City". A pink, double flower lilac variety known as 'Syringa Spokane' is named for the city. It is the seat of Spokane County and th...
Source: Wikipedia (as of 04/11/2019). Read more from Wikipedia
Income Estimation for Associate Dean of Undergraduate Programs jobs
$92,052 to $136,705
Spokane, Washington area prices
were up 2.9% from a year ago
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What does an Associate Dean of Undergraduate Programs do?

Associate Dean of Undergraduate Programs in Bakersfield, CA
In addition to a focus on increasing enrollment, Rosenblith would also like to explore initiatives that allow for five-year Bachelor of Arts-Master of Education and dual-certification Bachelor of Arts-Master of Education programs.
December 23, 2019
Associate Dean of Undergraduate Programs in Fort Lauderdale, FL
CLEMSON — Suzanne Rosenblith has been named associate dean for undergraduate programs in Clemson’s College of Education.
November 30, 2019
Associate Dean of Undergraduate Programs in Orlando, FL
In addition to working on behalf of students in the Faculty of Education, the office of Associate Dean works with the broader community.
February 05, 2020