Associate Registrar jobs in Houston, TX

EVERY OPPORTUNITY STARTS WITH A YES

Great schools begin with great people who believe every day is an opportunity to make a difference. At YES Prep, you have an opportunity to join a family of diverse educators who are leveling the playing field by providing opportunities for a high-quality, college-forward curriculum while also ensuring our students feel supported through their academic journey and empowered to lead choice-filled lives. YES Prep is more than a family of public charter schools, it’s the future of public education—it’s an opportunity to say, “Yes, you can!

Our campuses are advancing educational equity. Some quick stats about us:

• 17,000 Students
• 1,800 Team Members
• 18 Secondary Campuses
• 6 Elementary Campuses
• 91% Students Who Qualify for Free/Reduced-Price Lunch
• 94% Hispanic & African-American Students
• 90% Students Who Are Accepted to a 4-Year University
• 88% First-Generation College Students
• Top 100 High Schools in the Nation, U.S. News & World Report

We serve the students of Houston, Texas, the 4th largest city across the United States. There are over 20 public-school districts and other great public charter school options, like KIPP Texas-Houston and IDEA Public Schools, within Houston’s city limits serving our increasing population. We are a rapidly growing organization, committed to creating life-changing opportunities for over 23,000 students by 2025

• 100% of Family Income Surveys and/or lunch applications are collected
• Checking and reviewing a variety of data for accuracy, completeness, and conformance to established standards and procedures;
• Completing data verification and corrective action set by Home Office internal audit results;
• Preparing reports and audit results to share with leadership team;
• Filing & following up on TREX requests until complete student records are received;
• Ensuring compliance with all state, federal and organizational policies and procedures with regards to student data;
• Reviewing student records for documents related to Special Populations status and flagging the appropriate administrators to identify & serve students
• Monitoring student records to ensure compliance with academic regulations and/or any special program flags; all data pertaining to information including attendance, grade reporting, special programs and balancing data to manual records;
• Managing and maintaining student and PEIMS data entry in student information system, including but not limited to special programs, demographics, EL, etc.;
• Serving as a liaison between campus personnel and Home Office regarding student information and attendance;

• Running attendance reports during homeroom and ADA
• Maintaining attendance records and generate reports for school leadership;
• Communicating with teachers to ensure attendance is taken accurately and on time;
• Creating and entering attendance rosters for student trips or alternate schedule days;
• Creating and distributing compulsory attendance letters warning parents of student absences;
• Processing teacher correction forms and making all changes necessary in attendance database;
• Collect all supporting attendance documents and organize by PEIMS reporting code

• Assisting the Director of Campus Operations with grade reporting verification process;
• Publishing all grades for families in the SIS by district deadlines;
• Provide support through office hours and information sessions around grading each quarter

• Establishing and maintaining student files ensuring all personal and academic records are kept current and accurate including the confidentiality of such files;
• Requesting supplies to maintain student files in a timely manner;
• Organizing, managing, and leading the enrollment, registration and withdrawal processes for all students;
• Collaborating with testing coordinator to ensure state testing records and scores are displaying accurately in the student information system and filed in students’ cumulative folders;
• Maintaining the distribution of student information to all responsible personnel of special programs and campus personnel;
• Conducting and fulfilling student record requests for students, families, school personnel and external stakeholders;
• Reviewing home language survey to ensure all students are tested & placed in the appropriate language of instruction
• Create, plan and execute a successful Pre-K Round Up;
• Prepare record requests for students who enroll at another school;
• Additional duties as assigned.

• High School Diploma/GED
• At least 2 years of an exemplary record working in a fast-paced office environment
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, etc.)
• Ability to work outside of normal hours and on weekends

• Belief in and commitment to the mission and core value of YES Prep Public Schools
• Openness to giving and receiving frequent feedback
• Ability to maintain emotional control under stress
• Ability to work urgently in a fast-paced and results-oriented environment
• Ability to juggle multiple tasks and initiatives at once
• Demonstrated ability to work on a team
• A dedication to learn, grow, and develop as a professional

• Associate’s Degree
• Bilingual in Spanish

• Belief in and commitment to the mission and core value of YES Prep Public Schools
• Desire to disrupt systemic status quos in education
• Willingness to go above and beyond to disrupt said status quos
• Passion to develop resiliency through a relentless pursuit of jaw-dropping results
• Conviction that high expectations high accountability = high performance and high growth

• Compensation – This position is a non-exempt, hourly position; offers commensurate with experience.

• Health and Supplemental Insurance – A $0 monthly medical option that includes $600 towards a Health Savings Account, in addition to a variety of supplemental benefits including Dental, Vision, Disability, Life, etc. Employees must work 20 hours a week to be eligible for a full spectrum of benefits, and 10 hours a week minimum for medical benefits.

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  Retirement Plans – Participation in Teacher Retirement System of Texas and a 457b Retirement Plan.

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  Paid Time Off – Employees working 20 hours a week receive 15 days of Paid Time Off in addition to the system closures during the Academic Calendar.

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  Paid Leave Programming – In the event you need to be out due to medical needs (including maternity and paternity leave), YES Prep offers paid leave, paid at 100%, based on eligibility and tenure.

• Professional Development - YES Prep values longevity and performance over time. We invest in developing leaders through high-quality programs, effective coaching, and ongoing professional development.

• Award Winning Culture – The strong cultures of our campuses and Home Office are just one of many reasons we were named Houston’s Best Place to work in 2018, 2019, and 2021. We won the 2012 Broad Prize for Excellence in Urban Education and were a 2016 finalist as well.