Associate Registrar jobs in Pennsylvania

Job Description for

Associate Registrar

Position

Title: Associate Registrar Date: 02/23/2024

Department/Area: Registrar’s Office

Reports To: Registrar

Employee Classification: Part-time Hourly, Non-exempt

Primary Function/Purpose:

This position exists to support the functions of the Registrar by providing expertise in the management of
institutional enrolment goals and for the attainment of recruitment and retention objectives in alignment
with the mission of CSU.

Essential Responsibilities:

and administrative support to all registrar-related functions needed to serve the online department
and students.

• Care for transfer credit evaluations for initial Preliminary Unofficial Degree Audits.
• Preparation of reports for both institutional use and external agencies.
• Serve as academic eligibility coordinator for student-athletes.
• Participate in the preparation of class and exam schedules for each academic term/module.
• Acts as the Academic Subject Matter Expert (SME) for Student Information System
• Serve as a liaison between IT and Maintenance and the faculty in caring for classroom needs.
• Prepare and publish official Undergraduate and Graduate Schedules and Undergraduate Finals

schedule.

• Complete other projects as directed by the Registrar.
  

Qualifications:

• Computer Skills
• Knowledge Microsoft Word, Excel, and Outlook
• Ability to utilize the institutional data system
• Accuracy – Has a flair for detail and a drive for accuracy of the institution’s data system and of reports

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Language Skills:

Ability to read, analyze, and interpret instructions, reports, and correspondence. Ability to
write reports, correspondence, and process feedback. Ability to effectively present information
and respond to questions from groups of students or individuals. Ability to effectively
communicate information one-on-one and in group situations to other employees, students,
and/or prospective students.

Mathematical Skills:

Ability to calculate figures and amounts such as discounts, interest, proportions, percentages,
area circumference, and volume. Ability to apply concepts of basic algebra and geometry.

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Required Personal Attributes:

• Displays a professional image at all times, even when facing significant job challenges.
• Delivers on commitments made to others.
• Takes ownership for resolving problems rather than allowing them to persist.
• Displays positive “Can Do” attitude.
  

• Adapts quickly to changing situations. This includes last minute changes and disruptions to schedule.
• Is receptive to new information, ideas, or strategies to achieve organization’s goals.
  

• Anticipates potential reactions, or concerns of students and takes initiative to address them.
• Uses compelling information/statistics to effectively communicate course materials.
• Builds ownership for new initiatives, or changes by involving those responsible for implementation in

• Avoids any action, or situation that would give the appearance of unethical, or inappropriate behavior.
• Demonstrates the courage to do the right thing in difficult situations.
• Holds self and others accountable for meeting high standards of the organization's integrity.
• Leads by example through modeling ethical practices and standards.
  

• Treats others with respect, fairness, and consistency (e.g., listen to, respect others' views, and ideas).
• Demonstrates empathy and understanding when addressing sensitive issues with others.
• At times the instructor will be privileged to information that should not be shared and must maintain

• Demonstrates initiative for completing work and improving program.
• Organizes, manages, and takes responsibility for class developments.
  

• Adjusts communication style and language to most effectively connect with different/diverse

• Follows through with the students to ensure that important information has been understood.
• Communicates information concisely and clearly.
• Explains complex concepts clearly.
• Maintains frequent contact with students to keep them informed about important changes.
• Ability to communicate professionally with all students.
  

• High-level of effective interpersonal communication skills, both written and verbal plus organization

• Cultivates strong working relationship with employees and students.
• Strong desire to be a part of a University with our value of Preparing Christ-Centered, Career-Ready

Graduates.

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Acknowledgement:

This job description has been designed to indicate the general nature and level of work
performed by employees within this classification. It is not designed to contain or to be
interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications
required of employees assigned.

Acceptance:

I have read this job description, understand, and accept these duties, and agree to carry out the
assigned duties to the best of my abilities in the best interest of Clarks Summit University and my
fellow coworkers. I have also read, understand, and will, to the best of my abilities, follow and
adhere to the Clarks Summit University management structure, Clarks Summit University’s mission,
and Clarks Summit University’s policies. I will respect those above and under my leadership
according to Clarks Summit University Code of Conduct, Code of Ethics, and Doctrinal Statement.

________________________________________ __________________________________
Employee: Direct Manager:

_________________________________________ __________________________________
Signature/Date: Signature/Date:

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Physical Requirements / Environmental Conditions

How much on-the-job time is spent on the following physical activities? Show the time by checking the
appropriate boxes below.

Amount of time
None Under 1/3 1/3 to 2/3 Over 2/3

Stand

Walk

Sit

Use hands to finger, handle or feel

Reach with hands and arms

Climb or balance

Stoop, kneel, crouch or crawl

Talk or hear

Taste or smell

Does this job require that weight be lifted or force be exerted? If so, how much and how often? Check
the appropriate boxes below.

Amount of time
None Under 1/3 1/3 to 2/3 Over 2/3

Up to 10 pounds

Up to 25 pounds

Up to 50 pounds

Up to 100 pounds

More than 100 pounds

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Does this job have any special vision requirements? Check all that apply.

Close vision (clear vision at 20 inches or less)

Distance vision (clear vision at 20 feet or more)

Color vision (ability to identify and distinguish colors)

Peripheral vision (ability to observe an area that can be seen up and down or to the left and right
while eyes are fixed on a given point)

Depth perception (three-dimensional vision, ability to judge distances and spatial relationships)

Ability to adjust focus (ability to adjust the eye to bring an object into sharp focus)

No special vision requirements

Make notes on the specific job duties that require the physical demands selected above.

Work Environment

How much exposure to the following environmental conditions does this job require? Show the
amount of time by checking the appropriate boxes below.

Amount of time
None Under 1/3 1/3 to 2/3 Over 2/3

Wet or humid conditions (non-weather)

Work near moving mechanical parts

Work in high, precarious places

Fumes or airborne particles

Toxic or caustic chemicals

Outdoor weather conditions

Extreme cold (non-weather)

Extreme heat (non-weather)

Risk of electrical shock

Work with explosives

Risk of radiation

Vibration

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How much noise is typical for the work environment of this job? Check the appropriate level below.

Very quiet conditions (examples: forest trail, isolation booth for hearing test)

Quiet conditions (examples: library, private office)

Moderate Noise (examples: business office with computers and printers, light traffic)

Loud noise (examples: metal can manufacturing department, large earth-moving equipment)

Very loud noise (examples: jackhammer work, front row at rock concert)

Make notes on the specific job duties that are affected by the environmental conditions selected
above.








Additional Information: Include any other information that will aid in the preparation of an accurate
description of this job.

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