Associate Registrar jobs in Vincennes, IN

Description

The Registrar's Office Secretary will perform duties related to the operations of the Registrar’s Office and report directly to the Registrar. The position involves extensive data entry and analysis of student data along with other duties necessary to support the Registrar. This position works directly with students, staff, faculty, and the public to answer questions and communicate policies and procedures both verbally and in written form.

Duties and Responsibilities

• Work closely with the Registrar regarding day-to-day issues.
• Perform budgetary processes on behalf of the Registrar’s Office; including preparing electronic purchase order requisitions, invoices, work orders and related processes.
• Maintain knowledge of University Systems/Resources.
• Enter, validate and maintain student data using University systems pertaining to registration, grading, student withdrawals and all related processes.
• Communicate student academic policies and procedures, verbally and in written communication, to students, parents, faculty, staff and the public.
• Work closely with faculty and staff in reference to student academic records
• Assist with all processes related to graduation audits and preparation for Commencement.
• Assist with training of faculty and staff on Banner data entry, web grading and registration
• Assist with answering telephones, filing, mail, preparation of large mailings, enrollment certifications, preparation and distribution of academic transcripts, StartVU (for incoming freshmen) and evaluation of transfer credits from other universities.
• Other duties as assigned
• Occasional overtime in the evening and on weekends is required.

Required and Preferred Qualifications

• Excellent organizational skills and attention to detail.
• Extensive knowledge of office management systems and procedures.
• Ability to operate general office equipment.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office Suite or similar software.
• Ability to maintain confidential information.

Additional Knowledge, Skills, and Abilities

Normal physical demands for successful work in a normal office environment. Ability to sit or stand for extended periods. Ability to utilize hands for general office work including typing, filing, answering telephones, and writing. The position requires good hearing, vision, and manual dexterity skills and occasionally requires lifting and moving heavy boxes.