Benefits Supervisor jobs in Cedar Falls, IA

Basic Function: Responsible for all aspects of processing payroll and administering employee benefits, in order to ensure that all employee data is accurately recorded into the College's data management system. Act as the main point of contact for inquiries related to payroll and benefits.

Salary & Benefits: $18.35 hourly in accordance with the salary schedule for Office Clerical. Benefits package includes Blue Cross/Blue Shield health insurance; eye care, dental, life and disability insurance; paid vacation and sick leave; and a choice of IPERS or TIAA retirement plans.

Qualifications: Associate degree in accounting or business-related field required. Three years of experience in payroll and/or benefits administration. Proficient with Microsoft programs, solid understanding of accounting fundamentals and payroll best practices, familiarity with federal and state regulations relevant to payroll. High degree of confidentiality required.

• Prepare necessary paperwork for new employee orientation and participate in the orientation process in cooperation with Human Resources; train new employees on Self-Service functions to include time entry and leave requests and approvals as appropriate.
• Collect and process all payroll and benefits paperwork for new and existing employees; verify all items are received and complete for payroll processing.
• Complete data entry in the College's data management system for new employees, as well as changes for existing employees.
• Maintain benefits information, including enrollments, deductions, and contributions into the data management system; assign leave plans as appropriate.
• Complete benefits enrollments, changes, and terminations for all employees within the insurance provider's portal; serve as point of contact for insurance provider.
• Review, approve, and complete data entry for Memorandums of Understanding (MOUs), Continuing Education instructors, and other stipends.
• Calculate, balance, and process monthly payroll for hourly and salaried employees, full-time and part-time; coordinate printing of checks and earnings statements; prepare direct deposit file for upload to the bank; prepare transfer amount for payroll checking account.
• Maintain voluntary and mandatory deductions, prepare vendor payments for invoices and statements sent from insurance providers and other miscellaneous payroll deductions.
• Prepare and submit monthly payments and reports for federal and state withholding taxes, FICA, retirement and annuities; prepare and upload monthly wage reports to IPERS and TIAA.
• Prepare quarterly payroll tax reports (941, unemployment, state withholding)
• Prepare W-2 and 1095-C tax forms and reports annually; file information as required to IRS and Social Security Administration.
• Process miscellaneous payroll outside of regular payroll schedule as needed.
• Create and maintain position codes, earnings types, leave plans, and all relevant payroll information in the payroll system as needed.
• Ensure that all applicable tax tables are maintained and remain current within the payroll system.
• Monitor temporary, part-time, and adjunct faculty employees' eligibility for IPERS/TIAA quarterly.
• Complete, retain, and serve as point of contact for employee worker's compensation claims.
• Coordinate annual benefits open enrollment for all eligible employees, including Dependent Care and Health Care Flexible Spending Accounts (FSA).
• Respond to employment verification inquiries and provide relevant payroll information when requested.
• Generate reports of payroll and benefits for budget preparation, periodic surveys, annual reports, and other requests.
• Perform annual carryover calculation and accrual processes for employee leave plans.
• Maintain accurate payroll subsidiary ledger; balance and reconcile all payroll deductions and salaries on a monthly, quarterly, and annual (fiscal and calendar year) basis to College general ledger. Together with Grants Manager/Accountant, determine needed adjustments to payroll distributions and benefits.
• Assist Human Resources in completion of surveys and reports pertaining to payroll information.
• Perform in a manner which strengthens the coordination of all organizational components of the College including recruitment and retention.