Billing Specialist jobs in Madison, WI

Description

General Summary: Provide accounting support and customer service for Goodwill South Central WI’s operations and mission programs. This role includes data entry, invoice preparation for various funding sources, monthly reconciliation with accounting records, and grant or program reporting databases. A Billing Specialist is also responsible for statistical reporting to various funding sources, collaborating with the managers of our mission programs and/or operations. 

Principal Duties & Responsibilities:

• Accurately and efficiently enter data into accounting software and excel. 
• Review billing invoices for compliance with contract, funder, and supported employment policies and requirements. Work directly with management and the Accounting Department to resolve deficiencies quickly.
• Compile and submit a monthly report to Goodwill management which includes a summary of identified deficiencies, corrective actions taken, and recommendations for improvement, if any.
• Prepare monthly summary expenditure reports for fiscal, management, and Mission program staff.
• Prepare monthly and YTD summary report of staff billable revenue. 
• Submit data for billing and prepare invoices for funder payment request.
• Generate quarterly accounts receivable report for reconciliation with Accounting Department.
• Prepare monthly SSI/SSDI report of consumer earnings to Social Security Administration.
• Professionally compose basic reports, emails and other correspondence.
• Sort and prepare documents for data entry, verify work against data printouts, and make corrections as necessary.
• Responsible for data submission for billing and preparing invoices for funder payment request.
• Perform other clerical duties as needed, such as filing, photocopying, faxing, and collating.

Education and Experience:

• High school diploma or equivalent required. Associates’ degree or 2 years college preferred. 
• 1-2 year professional experience in accounting or related field. 
• Proficiency in MS Office and willingness to become proficient with accounting software.

Knowledge, Skills & Abilities Required:

• Business Acumen: Actively seeks knowledge on changes in billing and collection regulations that may impact the organization.
• Customer Focus: Approachable, consistently positive interaction with all customers in their written and verbal communication. 
• Accountability: Dependable, responsible and trustworthy. High level of integrity and confidentiality in handling sensitive financial information.
• Continuous Improvement: Open to change, finds solutions and proactively addresses challenges while working independently and collaboratively.
• Drive for Results: Ability to enter billing data accurately and promptly into accounting software and excel.

Description of physical working environment:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Ability to maintain a stationary position to be able to operate a computer and other office equipment, mostly indoor office environment.
• Must be able to identify, analyze and assess details.
• The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision, peripheral vision and ability to adjust focus. 

Other duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Equal Employment Opportunity Employer:

Goodwill of South Central of Wisconsin provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.