Budget Director jobs in Tacoma, WA

The Director of Budget and Grants provides a leadership role in budgeting, grants management and financial reporting in support of the educational vision and strategic plan of the Federal Way Public School District. Under the direction of the Executive Director of Business Services, this position facilitates and oversees the coordination, preparation and monitoring of the budget and related transactions for the District’s six funds; oversees the financial management of grants, providing regulatory expertise and guidance and performs technical budgeting and accounting tasks.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. This list is meant to be representative, not exhaustive. Some incumbents may not perform all the duties listed while in other cases related duties may also be assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Under the direction of the Executive Director of Business Services, manages the budget processes; coordinates, plans, prepares, and defends the district budget; monitors budget expenditures and accounting/financial reports to ensure compliance and positive financial status.
• Performs a variety of revenue forecasts to assist in strategic planning; prepares revenue and expenditure projections.
• Compiles data, does research and analysis and special financial reports as needed. Performs financial modeling and forecasting.
• Oversees the maintenance and implementation of grant management systems and account code use. Maintains District’s chart of accounts. Insures all required state reporting is completed timely and accurately.
• Prepare and participate in year-end closing activities. Provides liaison with State auditors.
• Plans, prioritizes, assigns, supervises and reviews the work of budget and grants staff.
• Provides direction, guidance and support to office managers and administrators regarding budgeting practices and procedures. Monitors categorical programs to ensure compliance with statutory regulations and maximization of resources.
• Partners with Human Resources and other teams concerning all issues relating to staff allocations, positions, labor distributions, and the efficient use of resources and assumptions underlying budget forecasts.
• Establish and maintain effective working relationships with colleagues, students, parents and community members.

OTHER RESPONSIBILITIES:

• Serves on or provides support to negotiating teams. Apply knowledge of collective bargaining agreements to issues related to business services.
• Comply with all Board policies, rules, procedures and collective bargaining agreements. Supports with development of ?nancial policies and procedures.
• Represents the District at state and local conferences, meetings, seminars, and functions related to ?nance and budget. Consults with regulatory agencies; coordinates with auditors as required.
• Provides leadership and direction for continuous process improvement.
• Provides support to the Executive Director and CFO for the purpose of meeting departmental goals and objectives.
• Perform such other related duties and assume such other related responsibilities as may be assigned.

REQUIRED QUALIFICATIONS:
Education and Experience
Bachelor’s degree in accounting or related field
Five years of experience with increasing responsibility in budgeting and/or financial management.
An additional two years of experience may substitute for required education.

ADDITIONAL REQUIREMENTS:
Maintain confidentiality, work under pressure and meet established deadlines.
Establish and maintain effective working relationships with a variety of people in a multi-cultural, diverse socio-economic setting.

PREFERRED QUALIFICATIONS:
Washington State K-12 finance experience
Certified School Business Specialist, Certified School Business Official, Certified School Business Administrator, or related professional certification
Experience with Business Plus accounting software

CONDITION OF EMPLOYMENT:
Washington State Driver’s License
Criminal background check
Work scheduled hours on a consistent basis and positive evaluations
Willingness to upgrade skills to meet changing job conditions

KNOWLEDGE OF:
School district accounting principles, methods and techniques
State and county statutory requirements relating to school finance
District’s policies and procedures related to business/finance
Budget and budget related requirements of all departments and units of the district

ABILITY TO:
Demonstrate skills in problem solving, mediation, and good judgment
Demonstrate an ability to apply technical knowledge to a variety of complex transactions
Demonstrate an ability to use various business personal computer applications proficiently including Microsoft Office, databases and presentation software
Demonstrate an ability to work independently, display initiative in assuring quality and accurate work
Demonstrate an ability to learn and apply new skills
Demonstrate skills in organization and time management
Demonstrate an ability to interact positively and confidentially with individuals from diverse linguistic, cultural and ethnic backgrounds
Demonstrate an ability to use excellent written and oral communication and interpersonal skills to work effectively and collegially with staff, community and students
Demonstrate a high degree of initiative, judgment, discretion and ability to carry out assigned duties
Demonstrate proficiency at multi-tasking and organization skills
Comply with school board policies and follow administrative procedures
Demonstrate customer service and have the ability to effectively interact with administrators, staff and other community members
Structure and format reports and graphs on a variety of software systems
Work effectively under pressure and meet multiple deadlines
Establish and maintain positive and effective working relationships with staff, parents, principals, administrators, vendors, outside agencies and the general public in a multicultural and multiracial community
Research and analyze data and make recommendations
Demonstrate basic knowledge of modern technology and willingness and ability to increase knowledge to proficiency
Maintain a good work attendance record, be punctual, and follow District procedures for reporting all absences
Demonstrate enthusiasm, flexibility and a commitment to students
Practice effective safety and security within individual work routines
Perform the essential functions of the job with or without reasonable accommodations

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES RELATED TO CULTURAL COMPETENCE AND EQUITY:
Knowledge/awareness of own cultural identity and how this influences behavior, and desire to learn about the cultural identity of others.
Ability to establish and nurture an environment that promotes cultural competence and equitable treatment of staff, students, and patrons of the District.
Ability to understand and hold self and others accountable for promoting the Federal Way Public Schools’ commitment to “Each Scholar: A Voice. A Dream. A Bright Future.”
Ability to recognize that each person is a unique individual even as we celebrate their group cultural heritage.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee will constantly sit, stand and walk, bend neck and back, use hands for repetitive grasping and pushing/pulling. The employee is frequently required to use hands for fine manipulation. The employee will occasionally be required to climb stairs/ladder, lift and reach overhead, knee stand, kneel, and/or squat. The employee must frequently lift/carry up to 10 lbs. The employee will occasionally lift/carry a maximum of 35 lbs. The employee is occasionally required to push/pull a maximum force of 100 lbs.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee regularly works in indoor conditions and regularly works near video display. The noise level in the work environment is usually moderate. Experiences frequent inflexible deadlines and interruptions and often required to shift tasks and priorities to meet immediate needs and to manage competing time demands. Position requires visual and mental concentration on detail, and precision. Extended periods of time reading from a computer monitor. The employee may experience frequent exposure to angry or frustrated or distraught individuals. May be required to travel out of town or to community sites or within the school district. Nights and weekends may be required occasionally to meet job demands.

WORK SCHEDULE
This is an 8 hour per day, 260 days position. Schedule varies and some nights and weekend work is required.

REPORTING RELATIONSHIP
This position reports to, and is evaluated by Executive Director of Business Services

REPRESENTATION
Non-Represented

LEVEL OF COMPENSATION
Director Level 3 – Non-Represented Salary Schedule.
This position includes the following benefits prorated based on FTE – Medical, dental vision; sick and vacation leave; life insurance; professional development dollars; retirement, vacation cash out and Veba for eligible sick leave cash out

CLASSIFICATION HISTORY
Updated 04/2023

Disclaimer
The preceding list is not exhaustive and may be supplemented as necessary. The statements contained herein reflect general details as necessary to describe the principal functions of this job, the scope of responsibility and the level of knowledge and skills typically required but should not be considered an all-inclusive listing of work requirements, skills or duties so classified. All personnel may be required to perform duties outside their normal responsibilities from time to time as needed.

All employment open positions are made available on a nondiscriminatory basis without regard to race, color, creed, religion, sexual orientation, national origin, gender, age, disability or veteran status.

Job descriptions are written as a representative list of the ADA essential duties performed by the entire classification. They cannot include, and are not intended to include, every possible activity and task performed by every specific employee.