Budget Manager jobs in Olympia, WA

*The priority review deadline has been extended to Tuesday, April 30, 2024 in order to recruit a larger applicant pool.*

South Puget Sound Community College (SPSCC) seeks highly motivated and qualified candidates for the position of Budget Manager in our Business Office. 

The Budget Manager reports directly to the Associate VP for Finance and is responsible for providing a high level of fiscal oversight using independent judgment in the interpretation and application of a variety of rules and procedures in specialized budgetary functions. This position is responsible for the overall management of budgets and the procure-to-pay process which includes procurement contracts, purchasing, travel &expense, and asset management. As part of the business office team that provides fiscal oversight to the entire college, this position supervises positions that provide budget analysis, monitoring of capital and operating budgets, position,  allocation control, purchasing, accounts payable, and travel and expense.

• A healthy work/life balance for our employees with the opportunity for flexible work schedules and remote work depending on position and college needs
• Fine dining in the Percival Room, offering vegetarian, vegan, and gluten-free choices as part of our Culinary Arts and Baking & Pastry Arts programs
• The Clipper Coffee Corner serving Batdorf & Bronson coffee and a selection of delicious food items from our baking/culinary students
• A brand new Health & Wellness Center
• FREE Bus service every 15 minutes to downtown Olympia and beyond
• FREE parking on our campuses – permits are not required
• On-campus child care
• Percival Creek which runs beneath our campus footbridge, provides year-round beauty and views of Chinook, Coho, and chum salmon pass through each fall
• Many walking paths that are marked and on nicely paved sidewalks
• SPSCC promotes wellness with a variety of different workshops and events on campus
• Lots of activities with our Artist & Lecture series, which are FREE for staff and faculty
• Many community events in the Kenneth J. Minnaert Center for the Arts
• Employee Resource Groups (ERGs)that offer an opportunity for SPSCC employees to gather and connect around issues that define them personally, and which affect their work at the College and their professional development. Current Employee Resource Groups include:
  1. Staff and Faculty of Color (SFOC) ERG - an employee network which strives to create an intentional and relational foundation for community and trust building across different groups through shared values.
  2. The LGBTQIA ERG creates a space for LGBTQIA staff and faculty at the college to share resources, build support and community, and work towards greater equity and accessibility. 

1. Perform budgeting functions in accordance with state, federal and college policies; such as:
   • Review and approve all budget transactions for accuracy, proper account, and appropriate use.
   • Review budget journals approved by the Budget Analyst.
   • Post budget journals.
   • Review, analyze, and post corrections/ adjustments to budgets.
   • Monitor capital budgets.
   • Communicate and develop trusting relationships with Fiscal stakeholders around campus. 
   • Upload budget into ctcLink.
   • Assist departments with budgetary questions.
   • Communicates with representatives from other state agencies, institutional departments, and various committees regarding the implementation of state legislation and regulations and institutional policies and procedures.
   • Assist the AVP for Finance with the coordination, implementation, and modification of budgetary procedures.
2. Supervises staff involved in reviewing program allotment requests and position actions and approvals, modifies or denies allotment requests and positions based on established program plans, fiscal or policy considerations. 
3. Supervises professional staff performing procurement contract reviews, and asset management transactions.
4. Provide guidance and professional development opportunities to assigned staff.
5. Interview and hire applicants, train new employees, assign and schedule work, approve leave requests, conduct annual performance evaluations, and necessary disciplinary actions
6. Create budget to actuals variance reports
7. Preparation and/or review of grant reconciliation report
8. Prepare reconciliation of federal and state financial aid expenditures to financial aid expenditures FAM report
9. Assist with the preparation of capital budget report
10. Create ad-hoc budget reports as needed
11. Train internal and external stakeholders on budget-related information
12. Provides department consultative and budget services on complex inter-agency programs to achieve continuity and a high level of effectiveness and efficiency regarding college program
13. Interprets existing budget policies for staff and other administrative personnel
14. Maintain the budget database, ctcLink, and /or other independent software
15. Monitor budgetary procedures to gain efficiency and effectiveness in the budgetary process
16. Attend quarterly and other pertinent Budgeting, Accounting, and Reporting (BAR) council meetings and workshops
17. Research and prepare information as requested by the auditors
18. Keep the desk manual current.
19. Provide customer service to internal and external customers, identifying issues, providing options, and/or utilizing knowledge of rules and regulations to assist others and/or resolve complaints or conflicts
20. Perform budget analyst, procurement, contracting, and asset management responsibilities when necessary
21. Perform duties as assigned by the Associate VP for Finance .

• Bachelor's Degree, which includes 18 quarter or 12 semester hours in accounting, auditing or budgeting
• Three years of professional, progressively responsible experience in applying Generally Accepted Accounting Principles (GAAP) and handling general ledger accounting

• Knowledge of Federal and State regulations (i.e. procurement, accounts payable, and asset management)
• Two of more years of supervisory experience 
• Strong organizational skills, ability to work independently and prioritize multiple tasks, maintain office confidentiality and accommodate numerous interruptions
• Position requires high degree of accuracy and attention to detail
• Excellent communication skills and the ability to work well with others and function as a team member
• Advanced knowledge of computers and software applications, specifically MS Office suite: Word, Outlook, Excel, PowerPoint, and Access
• Knowledge of Peoplesoft ctcLink system

Applications must be completed online and include the following attachments:

1. Cover letter addressed to the Screening Committee highlighting your ability to perform the responsibilities and competencies described in the job posting. 
2. Current resume/CV showing all educational and professional experience which demonstrates how you meet the minimum and any preferred qualifications.