Business Office Director - Healthcare jobs in Moline, IL

Required Qualifications

Major Duties and Responsibilities

Plans, develops, organizes, implements, evaluates and directs the overall financial operation of the facility as well as its programs and activities, in accordance with generally accepted accounting principles and current state and federal laws/regulations.

Reports the facility’s financial performance at least monthly, and more frequently as needed, to the Administrator and the Board of Managers, Directors, and/or governing body as directed.

Identifies, in conjunction with the Administrator and selected department heads, the facility’s key performance financial indicators. Establishes an ongoing system to monitor these key indicators. These key performance indicators promote the fiscal health of the facility.

Evaluates key performance indicator outcomes with department heads to determine the need for action from leadership and/or management such as re-education or revisions related to the facility’s financial outcomes.

Develops and implements processes and systems in the Business Office to manage billing, collections (A/R), accounts payable (A/P), patient trust, liability notices, general ledger functions, business/payroll taxes, purchase orders, cash flow and all necessary business transactions using generally accepted accounting principles.

Ensures the Business Office procedures comply with regulatory requirements related to bed-hold notice requirements.

Develops and implements payroll accounting processes, including special accounting functions required by any employee benefit or retirement plans, insurance accounting required by the federal Family and Medical Leave Act, etc.

Produces monthly facility income statement.

Prepares financial records and cost reports for submission to authorized government agencies as required by current regulations.

Utilizes and is proficient in various excel, word, adobe, and other electronic reporting formats.

Maintains schedules for capital expenses and fixed asset depreciation.

Reviews and interprets monthly financial statements and provides relevant information to the Administrator and Board of Directors, Managers, or governing body.

Makes written and oral reports/recommendations routinely and as requested.

Ensures monthly billing is completed timely using facility A/R software.

Ensures facility’s billing checks and balances are followed by all team members as required by facility policy including but not limited to the balancing of the daily census, Medicare triple check prior to billing, etc.

Maintains working knowledge of all aspects of facility’s financial software program.

Develops and monitors accounts receivables. Reports delinquent accounts and solutions to overcome obstacles to the Administrator.

Develops and maintains written policies and procedures that govern the accounting functions of the facility.

Maintains a working knowledge of the state long term care Medicaid insurance program, Medicare Part A, B and C insurance program, and private long term care insurance programs.

Ensures pre-admission financial evaluations regarding the identification of a payer source is coordinated with the Admissions Office as part of the pre-admissions process.

Leads and coordinates daily, weekly, bi-monthly or monthly financial meetings to monitor budget compliance with facility department heads. Implements corrective action when necessary.

Leads budget development with department heads bi-annually.

Completes and analyzes facility monthly financial reports. Makes recommendations and financial projection reports to the Administrator regarding facility performance and stated objectives.

Projects and develops yearly facility budgets with the Administrator. May be expected to report projected budgets with the Administrator to the Board of Directors

Develops and maintains positive relationships with residents, employees, and family members.

Promotes and establishes effective communication and customer service to achieve facility goals and customer satisfaction.

Supervises all Business Office personnel and their work functions.

Ensures the admissions staff’s behavior is aligned with facility financial goals. Addresses behaviors of Business Office personnel when incongruent with facility goals.

Facilitates, serves, attends or participates in various committees of the facility as necessary.

Understands, continues to learn, and teaches others about new CMS program initiatives affecting the facility’s fiscal health such as value based purchasing programs like SNF-VBP, SNF-QRP, Quality Measures, and Payroll Based Journal reporting, etc.

Participates in QAPI or facility assessment activities as needed, such as carrying out duties assigned as part of a performance improvement committee.

Identifies and collaborates with members of the interdisciplinary team, consultants, and others when needed to identify opportunities for enhanced financial services to the residents and/or resolve issues.

Recruits talented, qualified individuals in conjunction with Human Resources to fill department positions as a key factor in building and maintaining a strong and capable Business Office team.

Promotes teamwork, mutual respect, and effective communication. Promotes positivity and active daily problem solving.

Reads and stays informed regarding developments in the skilled nursing sector and associated support services, regulatory, business practices and other entities potentially influencing the facility’s fiscal health.

Reviews and develops a plan of correction for accounting deficiencies noted during survey inspections and provide a written copy of such plan to the Administrator.

Promotes and encourages an environment of trust within the Business Office as well as with department heads and all facility employees.

Promotes safe work practices, safety rules, and accident prevention procedures to prevent employee injury and illness.

Assist in planning, developing, organizing, implementing, evaluating, and directing the HR department.

Review all requests from department directors for new or replacement personnel, fill requests as approved, and arrange interviews, appointments, etc.

Check applications & references of prospective employees and arrange for interview with department directors as required or requested.

Maintain an adequate personnel record filing system that meets the needs of the facility and complies with current employment practices.

Ensure hiring/discharge procedures are in compliance with established procedures and policies.

Conduct employee background checks in accordance with our facility’s established procedures.

Orient new personnel to facility and explain personnel policies, procedures, payroll procedures, safety procedures, grievance procedures etc., as established in our operational policies and procedures.

Counsel/discipline personnel as requested or as necessary.

Conduct exit interviews, and record data in the employee’s personnel records.

Maintain a good employee relations program that serves the best interests of the facility and community alike.

Schedule all-staff in-servicing through the year for mandatory training (OSHA, HIPAA, Compliance etc.,).

Payroll duties include accuracy of employee roster, processing payroll and Payroll-Based Journal (PBJ) filings.

Assist in the development of department budgets concerning personnel administration.

Maintain the confidentiality of all employee information.

Ensure that newly hired employees receive a copy of our facility’s residents’ rights.

Report any known or suspected incidents of unauthorized disclosure of confidential information.

Ensure that the resident’s rights to fair and equitable treatment, self-determination, individuality, privacy, property, and civil rights, including the right to wage complaints, are maintained at all times.

Performs other duties as assigned.

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements below are representative of the knowledge, skill, and/or ability required.

Bachelor’s Degree in Business Administration preferred, but not required.

Minimum 2 years’ experience in HR Administration, preferred.

Must possess a thorough knowledge of the laws, regulations, and guidelines concerning personnel administration in nursing care facilities.

PHYSICAL DEMANDS: The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Must be able to move intermittently throughout the workday.

Must be able to read, write, speak and understand the English language.

Must be able to cope with the mental and emotional stress of the position.

Must be able to push, pull, move and/or lift a minimum of 25 pounds to a minimum height of 5 feet and be able to push, pull, move and/or carry such weight a minimum distance of 50 feet.

May be necessary to assist in the evacuation of residents during emergency situations.

Additional Tasks

Personal Skills and Traits Desired/ Physical Requirements/Working Conditions