Business Office Supervisor- Healthcare jobs in Terre Haute, IN

Embracing communities with care, compassion, and respect.

Experience the HutsonWood Advantage;

• Pay Activ (access up to 50% of your pay before payday)

• Competitive Pay

• 401k

• Tuition Reimbursement

Job Description

• Conduct Bi-weekly site visits and provide associated Trip Reports for follow-up
• Provide BOM coverage during PTO or position vacancies
• Responsible for RFMS sign-up process/training
• Monitor Medicaid application process, keep updated PAP status excel sheets for all Communities
• Assure BOM's are working on PL and PP collections weekly to include collection calls weekly with notes entered into Matrix
• Ensure BOM's forms are uploaded for every admission (admit packets and RFMS authorization forms included)
• Assist with Collection efforts based on needs
• Ensure we have a PASRR for each PA resident
• Perform random RFMS audits at Communities
• Work with BOM's to ensure admit packet trackers are up to date
• Provide re-training and guidance for existing Community staff when needed
• Provide training for new hires with duties related to A/R (i.e. Medicaid application/eligibility process from start to finish; Medicaid Redetermination process, collection issues, etc..)
• Coordinate weekly meetings with BOM to ensure continuous follow-up with Social Security Office, Medicaid Office, Family or Resident
• Facilitate or assist with Medicaid pending application and re-determination process
• Responsible for upload of aged private accounts into 3rd party portal
• Handle remote deposits at the Community level and establish back up is available at all locations
• Attend weekly Medicare meetings at all locations when on-site or at least Monthly
• Request all the necessary access for newly hired Business Office Personnel
• Participate in new hire interviews for Business Office Personnel to render feedback
• Ensure compliance with Regulations and Survey Readiness to include participation in Mock Surveys
• Review/compliance of Business Office Functions i.e. Personnel records, segregation of duties, AP/AR, Resident Trust, Petty Cash etc.
• Assist with ADR's upon request
• Works directly with Operations on site visits/schedules/needs of Communities
• Participates as a member of the management team as Regional Business Office Support
• Partners with the Executive Team (Finance and Operations) on Analysis, strategic initiatives, and aging improvements
• Ensure compliance with SOP's at all locations
• Any other duties as assigned

Requirements:

• A Minimum of 3 years’ experience as a Regional BOM in SNF setting

At least 2 years of supervisory experience required

Extensive knowledge of Resident Fund Management Software (RFMS)

Ability to analyze reports and identify gaps/inefficiencies/problems which could impact the business

Knowledge of Matrix/Word/Excel

Project management skills

Strong leadership skills

Extensive knowledge of Indiana Medicaid/Managed Care/Medicare/Part D and IL Medicaid in SNF setting

Excellent follow-up skills, strong attention to detail, persistency

Strong attention to detail

Ability to Travel based on demands of Communities

Excellent organizational skills and demonstrated ability to multi-task and prioritize while meeting deadlines

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• Regional (Multi-Site) Business Office Management in LTC: 1 year (Required)

Ability to Relocate:

• Terre Haute, IN: Relocate before starting work (Required)

Work Location: In person