Business Office Supervisor- Healthcare jobs in Toledo, OH

Business Office Manager (BOM)

Are you looking for a fulfilling career where you can make a difference in people's lives? Look no further than Villa Healthcare! We are thrilled to announce that we are hiring a Business Office Manager to join our team of compassionate caregivers. With new management, there has never been a better time to join the Villa family.

Don't miss out on this incredible opportunity to join the Villa Healthcare family and make a real difference in the lives of others. Apply today and take the first step towards a rewarding career as a BOM with Villa! 

Why Join the Villa team?

• Medical, dental, and vision insurance
• Paid vacation and holidays
• Paid sick time
• Tuition reimbursement 
• 401k with Employer match 
• Employee discounts through VillaPerks

POSITION SUMMARY:

The Business Office Manager is a key and visible department supervisor working directly with all residents, family and employees. The Business Office Manager is responsible for the timely input of information within the accounting systems at the nursing facility and those which interface with the home office. The Business Office Manager is directly involved in the maintenance of accurate and complete trust accounting records, census information, billing and resident accounts receivable statements, wages paid to employees’ payroll and invoice processing for the nursing facility. The Business Office Manager is the primary individual responsible for the timely collection of accounts receivable from all payor sources. Follows all Villa’s policies and procedures.

ESSENTIAL FUNCTIONS:

1.  Census, Billing and Accounts Receivable

•            Collates census information from the nursing floors, ensures the accurate and timely reporting of the census in the Billing system and Census tracking system. Reconciles census on a daily basis to ensure accuracy.

•            Inputs resident financial information within the billing system and maintains accurate and complete financial data for each of the residents, both in the computer system and a hard copy in resident files.

•            Reviews billings generated by the home office and/or is responsible for the direct billing of certain payors (such as Medicaid, etc.)

•            Is responsible for the timely collection of all accounts receivable. Follows up directly with slow payors and initiates collection actions with the assistance of the Area Controller and Collection Supervisor in the home office. This will necessitate dealings with Medicare and Medicaid billing personnel.

2.        Trust Account Records

•            Maintains trust account records.

•            Provides statements for residents in a timely manner.

3.        Payroll

•            Collates, verifies, obtains final approval from Administrator, and submits all payroll hours to home office.

•            Maintains accurate employee records.

•            Establishes and tracks benefits for the staff.

4.        Accounts Payable

•            Accurately codes, verifies goods and services rendered. Ensures all invoices are properly approved, copied for record purposes and batched/sent to home office in a timely manner.

•            Reviews the AP Distribution reports.

5.                       *Complies  with  laws  and  regulations  applicable  to  position  and  acts  in  accordance  with Villa’s Corporate Compliance Program.

6.                       Supervises and trains other business office personnel, if required.

7.                       HIPAA

•            Follows   and   adheres   to   Villa’s   policies   and   procedures   implementing   HIPAA requirements for the privacy and security of protected health information.

•            Uses and/or discloses only minimum amount of Protected Health Information necessary to complete assigned tasks.

•            Reports all suspected violation of company’s HIPAA policies or procedures to Facility Privacy Designee.

MINIMUM QUALIFICATIONS:

Education: High School diploma or equivalent.

Experience: First level accounting, or basic bookkeeping course or prior long term care bookkeeping experience is strongly recommended.

Skills, Knowledge and Abilities:

• General computer literacy and good knowledge of Microsoft Outlook, Excel and Word.
• Working knowledge of office machines (copier, fax, phone systems, etc.)
• Good organizational and communication skills.
• Ability to relate positively, effectively and appropriately with residents, families, community members, volunteers and other facility staff.
• Possess special interest in, and a positive attitude about, working with long-term care residents and the elderly.
• Ability to read, write, speak and understand English.

SHARED CODE OF CONDUCT: 

B.E.T.T.E.R. is Villa's Service Excellence Code of Conduct. Becoming a member of the Villa Team includes upholding Villa’s B.E.T.T.E.R. standards every day: Be Welcoming To All, Establish a Relationship, Trust & Respect, Teamwork, Engage & Communicate & Recognize.

This description has been prepared to assist individual VILLA Facilities in evaluating various classes of responsibilities, skills, and working conditions. Facilities are independent Limited Liability Companies are free to amend or promulgate other guidelines.  This job description indicates the kinds of tasks and levels of work difficulty required of positions given this classification. It is not intended as a complete list of specific duties and responsibilities. Nor is it intended to limit or modify the right of any supervisor to assign, direct, and control the work of employees under supervision. Nothing contained herein is intended or shall be construed to create or constitute a contract of employment or establish employment at will between any employee or group of employees and the facility. The facility retains and reserves any and all rights to change, modify, amend, add to or delete from any section of this document as it deems, in its judgment, to be proper.

Villa Facilities are Equal Opportunity Employers and do not discriminate based on any protected right such as race, color, nationality, gender age, disability or any protected applicable right under the National Labor Relations Act. 

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