Central Supply Manager jobs in Boca Raton, FL

JOB TITLE: Central Supply

SUPERVISOR: Administrator

DEPARTMENT: Administration

Purpose:

This position will provide supplies and equipment in an efficient manner, in accordance with current applicable federal, state, and local standards, guidelines and regulations, and as may be directed by the Administrator, to assure that the highest degree of quality resident care can be maintained at all times.

Qualifications:

• Must be able to read, write, speak, and understand the English language.

• High School Diploma or its equivalency.

• Minimum of one (1) year experience in the health care industry; long term care industry experience preferred.

• Must possess the ability to make independent decisions when circumstances warrant such action.

• Must possess the ability to deal tactfully with personnel, residents, family members, visitors, government agencies/personnel, and the general public.

• Must be knowledgeable of supply practices, procedures, systems, and guidelines.

• Must possess the ability to minimize waste of supplies, misuse of equipment, etc.

• Must possess the ability to seek out new methods and principles and be willing to incorporate them into existing practices.

• Be able to follow written and oral instructions.

• Be knowledgeable in computers, data input/retrieval and output.

• Must be able to relate information concerning a resident's condition.

• Software knowledge - Outlook, Excel, Word etc.

• Must be a Certified Nursing Assistant (C.N.A.)

Essential Job Functions: Responsibilities include but are not limited to the following:

• Ensure all telephone orders are confirmed with a written purchase order.

• Ensure all purchase orders are properly prepared, signed and submitted as required

• Assist in preparing correspondence and claims concerning damaged merchandise, errors in shipment, etc., and return to vendor as required.

• Assist in developing methods for determining quantity of supplies and equipment required.

• Make written and oral reports/recommendations to the purchasing agent concerning procurement procedures as directed.

• Ensure various departments are properly charged with supplies they have received for cost allocation purposes.

• Deliver emergency supplies and equipment as directed.

• Fill requisitions from departments for routine supplies and equipment in accordance with established policies and procedures.

• Ensure that supplies and equipment are properly maintained.

• Organize storage, issue and delivery of supplies and equipment in accordance with established policies and procedures.

• Check invoices, purchase orders, packing slips, etc., with incoming merchandise.

• Ensure inventory is updated as required, when receiving/issuing supplies and equipment.

• Ensure storage instructions are followed.

• Organize storage and catalog location of supplies and equipment for efficient handling and to prevent deterioration.

• Notify appropriate department when special orders have arrived.

• Fill requisitions, as approved, and file in accordance with established policies and procedures.

• Ensure that vendors provide appropriate Material Safety Data Sheets (MSDS) in accordance with current OSHA regulations and the facility's policies and procedures.

• Report problem areas to the purchasing agent.

• Agree not to disclose assigned user ID code and password for accessing resident/facility information and promptly report suspected or known violations of such disclosure to the Administrator.

• Agree not to disclose resident's protected health information and promptly report suspected or known violations of such disclosure to the Administrator.

• Must be able to work in a constant state of alertness and in a safe manner at all times.

• Report any known or suspected unauthorized attempt to access facility's information systems.

• Perform all other duties as assigned.

Education and Experience:

• Must possess, as a minimum, a High School Diploma or its equivalent. Associates Degree preferred, but not required.

• Must have, as a minimum, one (1) year experience working in a health care facility or environment. Long Term Care industry experience preferred.

Avante provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, Veterans' status, national origin, gender identity or expression, age, sexual orientation, disability, gender, genetic information or any other category protected by law. In addition to federal requirements, Avante complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Avante expressly prohibits any form of workplace harassment based on race, color, religion, sex, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, Veterans' status or any other category protected by law. Improper interference with the ability of Avante's employees to perform their job duties may result in discipline, up to and including, discharge.