Chancellor jobs in Santa Ana, CA

Salary Range: Grade M: $80,705.24 - $108,144.80/year, $119,229.64 (top step effective 7/01/2023), $123,998.83 (top step effective 7/01/2024)

Job Type:

Job Number: CL23-00543

Location: Santa Ana, CA

Division: People & Culture

Closing: Continuous

Job Description

ABOUT RANCHO SANTIAGO COMMUNITY COLLEGE DISTRICT
Rancho Santiago Community College District (RSCCD) is one of the most established districts in the state and has been in operation for nearly 50 years. Located in the heart of Orange County, it is one of the largest of California's 72 community college districts, based on the number of credit and non-credit students. RSCCD encompasses 25 percent of Orange County's total area and serves a population of more than 700,000 residents in the communities of Anaheim Hills, Orange, Santa Ana, Villa Park, and portions of Anaheim, Costa Mesa, Irvine, Fountain Valley, Garden Grove, Tustin, and Yorba Linda. The District includes Santiago Canyon College and Santa Ana College, as well as the Centennial and Orange Continuing Education Centers, the Digital Media Center, Joint Powers Fire Training Center, the Orange County Sheriff's Regional Training Academy, the College and Workforce Preparation Center, and the District Operations Center. RSCCD's three (3) auxiliary Foundations are actively involved in supporting both community and campus programs.
CLASS SUMMARY
Serves as the office coordinator and administrative assistant to the Vice Chancellor within one of the District's major divisions; provides office assistance in specialized operations; researches and compiles data and information, and drafts complex reports; maintains schedules requiring coordination with other offices; may supervise and train other office workers and student workers; and performs related duties and responsibilities as required and assigned.
REPRESENTATIVE DUTIES
Coordinates and performs advanced administrative duties independently for the Vice Chancellor; manages daily activities to assure efficient operations; provides information both on phone and in person; answers questions and resolves problems requiring specialized and extensive knowledge of assigned area.

Independently organizes and coordinates the flow of activities through the office in relation to priorities, schedules and deadlines; communicate and work effectively with the Vice Chancellor, Chancellor, Board of Trustees, students, district employees, legal counsel, members of the press and the public in situations requiring tact, poise and understanding; coordinates travel for the Vice Chancellor; composes confidential documents; maintains official and confidential files and records; collects data and compiles information including information requested through public records requests; may collect, monitor and maintain staff filings and update county reporting system; prepares meeting agendas including information related to agenda, attends and takes minutes for several committee meetings which include staff and members of the community and maintains website related to meetings; may participate on committees. Assists in the budget preparation for division, monitors and manages department budget, processes expenditures and budget allocations, processes budget transfers, transfer of expenditures, reviews and submits invoices for payment, processes purchase requisitions and makes budget recommendations to the Vice Chancellor. Processes Human Resources employment documents and Payroll salary records; monitors and maintains the absence request process. Writes docket items, collects, coordinates, prepares and submits division docket. Drafts written materials from general instruction; makes appointments and coordinates Vice Chancellor's calendar. Applies judgment in handling questions or problems in absence of administrator.
ORGANIZATIONAL RELATIONSHIPS
This position is designated as a confidential employee and reports directly to the Vice Chancellor.

Job Qualifications

KNOWLEDGE AND ABILITIES
Thorough Knowledge of: the principles of office management and word processing; preparation of spreadsheets; modern office methods, procedures, terms and equipment; office management practices; principles and practices of training, supervision and coordination of office and student workers; principles of record keeping and data compilation; principles of public relations related to office operations. Practical working knowledge of the State Education Code; District Administrative and Board Policies relating to the District's operation and administration; the Ralph M. Brown Act; sources of information related to the work of the Vice Chancellor's Office, the district budget system; union and employee contracts and general district organization.

Ability to: work independently; make decisions relative to the Office of the Vice Chancellor in the absence of the Vice Chancellor as authorized; coordinate and expedite a large volume of administrative detail; take complex office tasks requiring independent judgment; meet deadlines while working in a demanding work environment; adapt office procedures and details to changing needs and requirements; edit and review materials for accuracy; follow oral and written directions and carry out the policies and intentions of the district without specific instructions; read, understand, apply and explain technical policies and materials; maintain confidentiality of non-public information; organize an office involved in multiple programs.
MINIMUM QUALIFICATIONSTraining and ExperienceAny combination of training and experience equivalent to two years of college level training in office management or similar fields; five years of increasingly responsible office experience, including two years of experience equivalent to an Administrative Secretary or Executive Secretary level in a District/College.
EEO STATEMENT
The Rancho Santiago Community College District (RSCCD) is committed to the concept and principles of staff diversity and equal employment opportunity by prohibiting discrimination based on ethnic group identification, national origin, religion, age, sex, race, color, ancestry, sexual orientation, physical or mental disability, gender identity, medical condition (cancer-related or genetic characteristics), marital status, citizenship, or service in the uniformed services, or on the basis of these perceived characteristics or based on association with a person or group with one or more of these actual or perceived characteristics. Applications from all persons interested in the position are encouraged.
SELECTION CRITERIAApplication ScreeningIn addition to the requirements and responsibilities listed, the following criteria will be considered in selecting candidates for interviews:

• Education experience (breadth and depth)
• Work experience (breadth and depth)
• Demonstrated leadership capabilities
• Program development
• Community involvement
• Demonstrated experience in working with a diverse socio-economic community
• Demonstrated ability to work cooperatively with others

Based on the information presented in the application materials, a limited number of candidates with qualifications most pertinent to the position will be invited to participate in the selection process, which may include a written test and an oral interview. Meeting the position's minimum requirements does not guarantee advancement in the selection process. Candidate qualifications will be assessed to determine those who meet and exceed requirements and are deemed the most competitive in the applicant pool. InterviewApplicants selected for an interview may be required to take additional tests or assessments and will be notified of such prior to the interview date. During the oral session, those selected for interviews will, in addition to the above, also be evaluated on the following factors:

• Oral communication skills
• Presentation
• Problem-solving skills
• Successful teaching, problem-solving, or performance demonstration
• Writing skills/demonstration

A predetermined set of questions will be asked of all applicants interviewed. Applicants are requested to provide thorough yet concise information on their related experience to ensure the correct evaluation of their qualifications. Evaluation criteria will be applied consistently to all applicants. The District will make reasonable accommodations for applicants with disabilities. Applicants should contact Recruitment in the Human Resources Office for assistance. Application ProcedureThe position will remain open until filled. The first review of applications will begin on MONDAY, FEBRUARY 27, 2023. To ensure full consideration, all applicants must submit a complete online Rancho Santiago Community College District Online application that includes the items listed below no later than February 26, 2023. People & Culture will review all applications for completeness, and only complete application packets will be forwarded to the screening committee for further review.
A Complete Application Packet Must Include the Following:

• RSCCD Online Application
• Cover Letter
• Resume - details all relevant education, training, and other work experience

Foreign Transcripts: Education completed outside of the United States must be equivalent to that gained in the conventional/accredited United States education programs to be considered for the satisfaction of minimum qualifications. The National Association of Credential Evaluation Services (NACES), a United States-based credentials evaluation service, must translate and evaluate Foreign transcripts. Conditions of EmploymentSelected candidate(s) is required to complete the following prior to employment as part of the onboarding process:

• Present original documents for proof of eligibility to work in the United States (by in-person appointment in People & Culture)
• Provide a certificate of Tuberculosis Exam
• Fingerprints (by a Live Scan Agency at the candidate's expense, and clearance must be received before the first day of employment)

To apply, please visit https://www.schooljobs.com/careers/rsccd/jobs/3890736/assistant-to-the-vice-chancellor-of-people-culture

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