Chapter Relations Administrator jobs in San Diego, CA

Description

Under general supervision the House Director exercises discretion and independent judgement in the day-to-day operations of managing a sorority house which includes managing vendors. The House Director is responsible for overseeing remodeling projects as well as obtaining bids from contractors for remodeling contractors.   

Requirements

· Ensures a safe and productive environment for collegians, vendors and staff.

· Responds appropriately during all emergency situations by contacting appropriate parties.

· Creates a strategy for the long-term care and upkeep of the facility for the House Corporation Board.

· Communicates house maintenance issues to the House Corporation Board and coordinates all routine maintenance issues in a timely manner. Manages all minor repairs within agreed amount in a timely manner. Notifies House Corporation Board of major repairs that exceed agreed amount with estimates that need to be done. Reports immediately to the House Corporation Board all hazards and damages that require insurance claims.

· Stays within the given budget for ad hoc expenses; reconciles receipts and purchase orders; reviews and submits for payment through appropriate party.

· Obtain bids from contractors for remodeling projects or non-emergency maintenance work that is need.

· Purchases kitchen, cleaning and other necessary supplies while maintaining inventory.

· Manage collegian relations and coordinate request for repairs and maintenance. 

· Manages multiple preferred service providers to resolve issues while staying within budget. 

· Remains with all service providers at all times.

· Keeps the House Corporation informed of any inspection by insurance adjusters, fire department, government agencies, or others concerned with the maintenance, security, and safety of the House. 

· Assists the Director of House Management with the required fire drills and other required inspections; specifically seeking out any damage to the House.

· Meets and communicates regularly any unusual trends, activities and/or problems with the Chapter to the Chapter Advisor (ATC).

· Meets regularly with the House Manager and attends any meetings with Chapter members and/or boards as necessary.

· Must reside in the Chapter House each night the residents are in residence.

· Adheres to University, House Corporation Board, Office of Housing and Chapter policies and rules.

Non-Essential Functions

· Secures staff substitutes as needed.

· Serves as the official hostess, as requested, for the Chapter social events, such as recruitment.

· Opens and closes the House before and after each break in conjunction with the University academic schedule.

· The House Director may be required to check on the House periodically during House closures.

· All other duties as assigned.

Experience Previous house director or property management experience preferred.

Education High school diploma or equivalent. 

Technical experience Must be able to utilize Microsoft Word, Excel, email and scanning.

Travel Minimal local travel. 

Lifting requirements Must be able to lift a minimum of 25 pounds.