Chief Association Executive jobs in Lansing, MI

JOB ANNOUNCEMENT

EXECUTIVE ASSISTANT

The Michigan Association for Justice (MAJ) is looking for a well-organized Executive Assistant to provide high-level administrative support for the Executive Director. The individual in this position will be responsible for the performance of diverse administrative tasks, and special projects, as needed. A successful candidate will be assertive, motivated, able to manage multiple priorities, and have excellent oral and written communication skills. A strong attention to detail is vital for this position.

MAJ’s office is in Lansing, Michigan, however the staff is working remotely with weekly in-person meetings. We are looking for a candidate in the Metro Detroit area. Occasional travel (quarterly) across Michigan does occur.

JOB RESPONSIBILITIES

• Executive Management
• Oversee master list of Executive Director’s goals and objectives
• Identify and track tasks for the Executive Director. These tasks may range from complex, multi-step, long-term projects to meeting follow up items.
• Take detailed notes for Executive Board meetings and provide notation for Executive Director’s meetings.
• Assist the Executive Director in meeting all deadlines set for projects.
• Scheduling
• Take the lead on managing Executive Director’s calendar to ensure that priorities are met.
• Proactive scheduling with members, vendors, and legislators.
• Scheduling the Legal Counsel’s calendar with members and legislators.
• Book travel for ED and other staff as needed.
• Internal Communications
• Assist with prep and facilitation of staff, board, and committee meetings.
• Manage the tracking of and follow up on items from meetings.
• Communicate with staff, board, and/or committees on the status of projects and ensure timely responses from relevant members of the MAJ team.
• Administration and Bookkeeping
• Assist with the collection of data for all MAJs internal accounting and reporting obligations.
• Oversee payroll, vacation tracking, and basic HR needs
• Assist with the planning and execution of MAJ events as needed.
• Manage and track all expenses of Executive Director
• Collaborate with other administrative staff to ensure smooth operation of the office, including additional projects as needed.

REQUIREMENTS

• Strong organizational skills and attention to detail
• Excellent verbal and written communications skills
• Highly proficient in Microsoft Office, especially Microsoft Excel
• Familiarity with payroll processing
• Discretion and confidentiality in handling sensitive information
• Comfortable with technology and able to learn new skills quickly.
• Must have your own transportation.

APPLICANTS ARE MORE COMPETITIVE IF THEY HAVE

• Proven experience as an Executive Assistant preferred.
• Familiarity with QuickBooks
• Experience working with AMS, Canva, Adobe Suite, or similar program.

SALARY, BENEFITS, AND HOW TO APPLY

Position is full-time and requires periodic travel. MAJ offers competitive salary in the range of $50K to $60K, based on experience. Our benefits package includes employer-paid health, vision, and dental insurance that starts after the first 30 days of employment and a 401k contribution after one year of employment. MAJ employees receive generous vacation time, recognition of all state and federal holidays, and flexible work schedules. MAJ participates in professional development opportunities and occasional travel.

To apply for this position, please email a cover letter and resume with subject line “Executive Assistant Application” to Frankie Hernandez at fhernandez@michiganjustice.org. For more information about MAJ, please visit our website at www.michiganjustice.org.

Interviews will occur on a rolling basis until the right person has been hired. Expected start date is early to mid July 2024.

MAJ is committed to the principle of equal employment opportunity with respect to hiring, promotions, transfers, pay, discipline, fringe benefits, and all other terms and conditions of employment. No individual will be discriminated against, and no employment decisions will be made on the basis of an individual’s race, color, national, ethnic or social origin, religion, age, gender, protected disability, marital status, political affiliation, familial status, veteran status, height, weight, citizenship, pregnancy, sexual orientation, gender orientation or expression, genetic information or any other basis prohibited by applicable law.

Job Type: Full-time

Pay: $50,000.00 - $60,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Health insurance
• Health savings account
• Paid time off
• Parental leave
• Professional development assistance
• Vision insurance

Schedule:

• Monday to Friday
• Weekends as needed

Work Location: Hybrid remote in Lansing, MI 48933