Chief Association Executive jobs in Santa Rosa, CA

Location

210 Red Mountain Drive, Cloverdale, CA 95425

Benefits options

401(k) with matching

Dental insurance

Health insurance

Paid time off

Vision insurance

Job description

Clover Springs includes 362 single-family detached homes set on 175 acres that make up this intimate 55 and over community. We are located in Cloverdale which is in northern Sonoma County in the middle of California's best wine country.

This is an at-will FLSA Exempt (salaried) position. Clover Springs Community Association is an Equal Opportunity Employer.

Typically will supervise one fulltime office employee, two full-time grounds workers, and a few part-time front desk employees, all are experienced and knowledgeable.

QUALIFICATIONS:

· Understanding of fiscal accounting, insurance, and facilities management. Flexible and responsive to the changing demands of the job

· Associate degree or higher in Business Administration; OR equivalent management experience

· Must be proficient in MS Office and have the ability to learn and master software such as ADP, Publisher, Excel, and Adobe

· Highly organized, Advanced leadership, teamwork, organizational, and communication skills which include the ability to interact positively and professionally with all levels of HOA, vendors, owners, Board members, co-workers, customers, and direct reports

· A willingness to share and receive ideas in a constructive and positive manner

· Meet commitments and inform stakeholders of work progress, timetables, and issues to achieve mutually acceptable solutions

SKILLS:

Proficient in English, general math skills--ability to effectively manage staff, solve problems creatively, collect data, establish facts, and draw valid conclusions. Ability to work well under pressure and meet deadlines. Ability to work independently and set priorities with time and work responsibilities. Good decision-making skills.

RESPONSIBILITIES:

· Responsibilities include but are not limited to: managing office and facilities staff of 4-5 employees; oversight of revenue and expense reporting process; annual meeting preparation; special elections and ballot mail outs; independent research and preparation of administrative documents; interfacing with homeowners, contractors, Board, and Committee members; making independent judgments and decisions regarding Association matters; performing special projects and administrative functions at the Board’s direction; attending meetings as needed (potentially some evening meetings).

· Prepare and compile correspondence, reports, monthly Board packets and information for discussion for the Board of Directors regarding Association matters

· Acquire knowledge of the Association’s by Laws, CC&Rs, and overall operations

· Assist in establishing and maintaining procedures, as required, for the efficient functioning of the office of the Association

· Implement and maintain systems to file and retrieve information as needed, as well archiving records for future use considering both electronic and paper. Adhere to records retention requirements

· Prepare responses to resident correspondence including all violation correspondence

· Prepare and mail notices to homeowners regarding annual meetings, By Law changes, rules violations, architectural control requests, and perform follow up and rules-enforcement administration

· Prepare information and correspondence for Committee Chairs and work closely with committees regarding social events and meetings

· Contact businesses or individuals for bids and estimates to submit to the Board of Directors for action. Review bids for conformity to contract requirements, make recommendations, and work with and assist outside contractors to ensure successful completion of contracts

· Maintain all Association notebooks: Resolution, Board Minutes (General and Executive), Committee Minutes, Management Reports, and Financial

· Assist in answering questions, interpreting, explaining, and advising the public, owners, and residents concerning policies and procedures of the Association

· Assist Member Services as required and cover the front desk as needed

· Other duties as assigned

CERTIFICATES, LICENSES, REGISTRATIONS:

Valid Driver’s License and State mandated vehicle insurance

Must be able to lift 25lbs and sit for extended periods of time

Ability to walk sloped and/or flat association areas and visually review landscape, building areas, recreation facilities, parks, etc.

Consistent and regular attendance required

WORKING HOURS:

Normal working hours are 8:00 am to 5:00 pm, 40 hours per week, Monday through Friday. Overtime may be required; however, the position is exempt from overtime pay.

WORK ENVIRONMENT: The work environment is a typical office building. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Monday to Friday

On call

Driver's License (Required)

Work Location: In person

Job Type: Full-time

Pay: $73,000.00 - $90,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Experience level:

• 1 year

Schedule:

• Evenings as needed
• Monday to Friday

Experience:

• Accounting/Budgeting: 1 year (Preferred)

Ability to Commute:

• Cloverdale, CA 95425 (Required)

Work Location: In person