Claims Clerk jobs in Los Angeles, CA

ACCOUNTING CLERK
LIABILITY CLAIMS
BUDGET AND FINANCE DIVISION
OPERATIONS BRANCH
Salary Range: $55,499 - $81,139

About Us
The Los Angeles City Attorney's office is one of the nation's largest municipal law offices. With over 1,000 legal professionals, including 500 attorneys, the Office provides the City with the highest caliber of legal services, ranging from prosecuting criminal misdemeanors and playing a leading role in criminal justice reform, advising on homelessness initiatives, defending civil lawsuits and claims, and bringing civil enforcement actions in the name of the People of the State of California.
Guided by an overarching commitment to integrity, accountability and transparency, we find great meaning in the work we do and the services we provide.

The Budget & Finance Division includes the Business Office, Liability Claims, Litigation Expense Management Unit, Payroll, and Grants. The Division is responsible for preparing the annual budget, payroll, accounts payable, and supply management function of the Office. Among its other fiscal functions, this Division verifies that funds are available and that the payments are processed in a timely manner, compliant with City policies and Controller’s guidelines; processes all vendor, employee, and travel payments, deposits all monies received by the Office and prepares various reports for the City Controller, City Administrative Officer and other City departments relative to the status of budgetary accounts.

Duties and Responsibilities
The responsibilities of this position include and are not limited to:

• Preparing and processing various accounting documents using the City’s Financial Management System (FMS);
• Recording all transactions involving liability payment requests using Microsoft Access, and generating and assigning record numbers;
• Reviewing requests for payments and comparing entries against the case management system for accuracy and completeness;
• Communicating with litigation staff regarding submittals;
• Logging check information in the case management system;
• Assisting with data entry and also with quality control of information entered into the system;
• Scanning and photocopying of liability and accounting documents
• Preparing and distributing various reports for Management;
• Interfacing with the Controller’s Office;
• Preparing and typing various memos;
• Answering telephone calls and inquiries via email;
• Delivery of various documents to City offices;
• Setting up and maintaining files; filing and preparing accounting files for records retention; and
• Other duties as assigned.

Requirements
The position requires a person with at least 1-year clerical experience. Must have excellent organizational skills, with meticulous attention to detail; ability to maintain discretion and confidentiality; ability to multitask and work well under pressure and tight deadlines; must show initiative; ability to communicate effectively, orally and in writing, and work in a fast-paced environment. Reliable attendance and punctuality are mandatory.

Applicants must be knowledgeable in the operation of personal computer equipment, and Microsoft and Google suites. This position also requires a person to lift boxes (up to 25 lbs.). The hours for this position are 8:00 a.m. to 5:00 p.m., Monday through Friday.

Desired Qualifications
At least two years clerical accounting experience. Highly proficient in Microsoft Excel and Access, and Google suites.

Benefits Offered

• Medical, Dental, Vision
• Life Insurance
• Disability Insurance
• Tax-Advantage Spending Accounts
• Retirement Plan (LACERS)
• Deferred Compensation Plan (457(b))
• Employee and Family Assistance Program
• Paid Time Off
• 13 Yearly Holidays
• Vacation
• Personal Leave
• Floating Holidays
• Sick Leave
• Bereavement Leave

Telework
This position may qualify for up to 3 days of telework per week.

Current Location
City Hall East, 200 N. Main Street, Los Angeles. Position is subject to assignment at any location within the City of Los Angeles.

COVID-19 Vaccine Requirement
For candidates seeking initial City employment, in accordance with Los Angeles City Ordinance 187134, information regarding COVID -19 vaccination requirements as conditions of employment may be found at: https://clkrep.lacity.org/onlinedocs/2021/21-0921_ord_187134_8-24-21.pdf

Probation
Appointment to this exempt position (non-Civil Service) will be subject to a one (1) year probationary period as required by Section 1050 of the City Charter. Successful completion of the one (1) year probationary period will result in tenure with the office.

Application and Deadline
Interested applicants should submit a cover letter and resume in one (1) merged PDF file specifying ACCOUNTING CLERK – LIABILITY CLAIMS #3376 to Atty.Recruit@lacity.org by FRIDAY, JANUARY 5, 2024.

Contact
Questions? Please email atty.recruit@lacity.org.

Job Type: Full-time

Pay: $55,499.00 - $81,139.00 per year

Benefits:

• 401(k)
• Commuter assistance
• Dental insurance
• Disability insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Retirement plan
• Vision insurance

Physical setting:

• Office

Schedule:

• 8 hour shift
• Monday to Friday

Application Question(s):

• Did you submit a cover letter and resume?

Ability to Relocate:

• Los Angeles, CA: Relocate before starting work (Required)

Work Location: In person