Clerical Supervisor jobs in Carson City, NV

Description

This is an FLSA non-exempt, part-time position, with the Carson City Fire Department not to exceed 1039 work hours in any fiscal year. Employees in this position will perform a variety of clerical duties. Performs duties including customer service, data entry and retrieval, filing, typing and records storage; performs related duties as required.

Must be able to work 8 hour shifts, 2-3 days per week, this may include weekends.

** This recruitment will remain open until recruitment needs are satisfied. Individuals are encouraged to apply immediately, as hiring may occur early in the recruiting process. Recruitment will close without notice when a sufficient number of applications are received or a hiring decision has been made. **

Please Note: Human Resources determines whether or not you meet the minimum qualifications for the job based on your experience as you describe it on your application. Do not substitute a resume for your application, or write "See Attached Resume" on your application. We do not review resumes, unless specifically stated on the job announcement. Qualifying education and experience must be clearly documented in the "Education and Work Experience" section of the application. Applicants not meeting these requirements will not be considered for employment.

Examples of Duties

This class specification lists the major duties and requirements of the job and is not all-inclusive. Incumbent(s) may be expected to perform job-related duties other than those contained in this document and may be required to have specific job-related knowledge and skills.

• Greet and assist visitors with routine matters.
• Answer telephone, route calls, and take and relay messages.
• Respond to requests for information related to specific unit of assignment.
• Type, proofread, and distribute correspondence, forms and reports.
• Enter and retrieve information from an automated data system.
• Maintain and update filing and/or records systems, mailing lists, and other specialized record keeping information.
• Maintain and monitor office and/or specialized supplies and related equipment.
• Review all work for accuracy and completeness, and maintain confidentiality of all information.
• Photocopy, collate, and distribute reports and documents.
• Sort and disseminate mail to appropriate staff members.
• Operate a variety of office equipment, i.e. computer, fax, copier, sorter, folding machine, postage machine, and etc.

Typical Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Education and Experience:
Any combination equivalent to experience and education that could likely provide the required knowledge and abilities. A typical way to qualify: graduation from high school or the equivalent, supplemented by specialized clerical training and two years of increasingly responsible clerical experience.

Knowledge of:

• General office practices and procedures.
• Chronological, alphabetical, and numerical filing procedures.
• Data entry and verification procedures
• Proofreading procedures
• Customer service

• Answer telephones and take accurate messages.
• Proofread documents for accuracy and completeness.
• Maintain confidentiality of information.
• Operate a variety of office equipment including computers, facsimile machines, photocopiers, scanners, postage meters, and calculators.
• Communicate effectively, both verbally and in writing.
• Read and follow instructions.
• Establish and maintain interpersonal and cooperative relationships.

• Intermediate to advance proficiency level utilizing Microsoft Office applications including Excel, Access, PowerPoint, Word, and Outlook, and the ability to operate other standard office equipment, including telephones, calculators, copiers, fax machines, etc. is required.

Supplemental Information

• Continued employment is contingent upon all required licenses and certificates being maintained in active status without suspension or revocation.

• Any City employee may be required to stay at or return to work during emergencies to perform duties specific to this classification or to perform other duties as requested in an assigned response position. This may require working a non-traditional work schedule or working outside normal assigned duties during the incident and/or emergency.

• Employees may be required to complete Incident Command System training as a condition of continuing employment.

• New employees are required to submit to a fingerprint based background investigation which cost the new employee $48.25 and a drug screen which costs $36.50. Employment is contingent upon passing the background and the drug screen.

• Carson City participates in E-Verify and will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each applicant’s Form I-9 to confirm work authorization. All candidates who are offered employment with Carson City must complete Section 1 of the Form I-9 along with the required proof of their right to work in the United States and proof of their identity prior to starting employment. Please be prepared to provide required documentation as soon as possible after the job offer is made. For additional information regarding acceptable documents for this purpose, please contact Human Resources at 775.887.2103 or go to the U.S. Citizenship and Immigration Services web page at www.uscis.gov.

6. Carson City is an Equal Opportunity Employer.

Part-time employees are limited to working no more than 1,039 hours in any fiscal year, July 1 through June 30. Part-time employees are not eligible to receive paid leave (including pay for not working on holidays), PERS retirement, or medical/dental/vision/life insurance. Nevada does not have a state income tax. Part-time employees do not contribute to social security; however, they must contribute 7.5% of their gross pay into a FICA Alternative Plan and are also responsible for paying the 1.45% Medicare tax. Part-time employees are covered under the City’s worker’s compensation program.

For additional information, please contact Human Resources at (775) 887-2103.