Clerical Supervisor coordinates all clerical functions for various departments to improve efficiency and effectiveness of assigned operations. Oversees numerous office functions, including but not limited to clerical work, word processing, data maintenance, report filing, and telecommunications response. Being a Clerical Supervisor ensures compliance with established corporate standards. May require a bachelor's degree. Additionally, Clerical Supervisor typically reports to a manager or head of a unit/department. Working team member that may validate or coordinate the work of others on a support team. Suggests improvements to process, is a knowledge resource for other team members. Has no authority for staff actions. Generally has a minimum of 2 years experience as an individual contributor. Thorough knowledge of the team processes. (Copyright 2024 Salary.com)
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DUBUQUE COMMUNITY SCHOOL DISTRICT
Job Description
Position Title Clerical Paraprofessional
General Characteristics
Recruited by: Chief Human Resources Officer
Recommended for Appointment by: Chief Human Resources Officer and Principal
Working Relationships
Type of Authority: Staff
Reports to: Principal
Consults with: Forum Staff, Principals, Teachers, Managers,
Paraprofessionals, Parents, and General Public
Basic Functions
Responsible for clerical tasks under the supervision of the principal and secretary/business
manager.
Qualifications
Education
1. High school diploma
2. Possession of a valid Iowa driver license
3. Trained in the identification and reporting of child abuse
4. Trained in and experience as a non-violent crisis intervener
5. Must possess skills necessary to substitute for the secretary/business manager
6. Proficient in utilizing the food service record management software
7. Proficient in utilizing absence management system
8. Proficient in utilizing student records system
Abilities and Knowledge
1. Ability to relate positively and effectively with students, staff and parents.
2. Ability to recognize sensitive information and maintain confidentiality.
3. Ability to read and follow directions accurately.
4. Ability to utilize various computer software programs.
5. Knowledge of appropriate referral patterns.
6. Possess excellent office and telephone procedures.
7. Ability to be trained in computer word processing/database functions.
8. High efficiency and organization.
9. Ability to problem solve various office situations.
10. Ability to deal with emergency situations, special needs students (specifically students with
behavior disorders or specialized health needs).
11. Successful experience working with a professional team of adults as a collaborator/teamwork
facilitator (promotes a sense of “community” and “teams” effectively with others).
12. Ability to use computers and related technology effectively.
13. Assist in achieving the goals and objectives of the Comprehensive School Plan.
14. Ability to be a public relations facilitator.
15. Ability to prioritize multiple tasks.
16. Demonstrates strong work ethic, punctuality, creativity and a “sense of humor.”
17. Knowledge of and ability to maintain and effectively use answering machine, fax, laminating, and
copy machines.
18. Demonstrates excellent usage, punctuation, and spelling skills.
Responsibilities
1. Receptionist: office visitors, telephone and intercom.
2. Accountant for school lunch/breakfast programs.
3. Maintains student attendance records and makes appropriate attendance calls.
4. Prepare, organize, and maintain regular and special education files.
5. Maintain cumulative folders.
6. Communicate messages and information to students, parents, staff.
7. Sort/distribute mail.
8. Copy materials as needed.
9. Perform other related duties as assigned per Secretary/Business Manager and/or building
principal.
Other Requirements
1. Ability to lift, push and pull up to 50 lbs.
2. Ability to sit, stand, walk.
3. Perform other duties as assigned.
4. Model to students and peers a commitment to appropriate public behavior toward all
students, workplace, colleagues and the public.
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