Clerical Supervisor jobs in Santa Fe, NM

Clerical Supervisor coordinates all clerical functions for various departments to improve efficiency and effectiveness of assigned operations. Oversees numerous office functions, including but not limited to clerical work, word processing, data maintenance, report filing, and telecommunications response. Being a Clerical Supervisor ensures compliance with established corporate standards. May require a bachelor's degree. Additionally, Clerical Supervisor typically reports to a manager or head of a unit/department. Working team member that may validate or coordinate the work of others on a support team. Suggests improvements to process, is a knowledge resource for other team members. Has no authority for staff actions. Generally has a minimum of 2 years experience as an individual contributor. Thorough knowledge of the team processes. (Copyright 2024 Salary.com)

Recently Added Clerical Supervisor jobs

N
Clerical/Space Management Specialist
  • New Mexico Highlands University
  • Las Vegas, NM FULL_TIME
  • This position is responsible for providing intermediate, clerical office support at Facilities Services.
    In Addition, this position oversees the daily operations of the Wilson Complex and work assignments of student employees. Responsible for coordinating all maintenance and events held in the Wilson Complex to include scheduling of academic, Athletic, and special groups using the complex.
    Duties and Responsibilities
    • Inputs and verifies with clients/customers that work orders have been satisfactorily completed before closing work orders in the TMA System.
    • Performs a variety of typing assignments and enters data as necessary;
    • Prints letters, labels and reports; picks up and distributes mail.
    • Establishes, maintains, processes and/or updates files, records and/or other documents for the motor pool;
    • Solves Problems for all issues that arise through the front desk;
    • Responds to problems that arise through the front desk and assigns work orders to the various trades;
    • Accepts, creates, closes and assigns work orders;
    • Schedules appointments, meetings and/or conferences;
    • Prepares, receives, sorts and distributes documents.
    • Posts important notices in the clock room;
    • Keeps a file of all fuel card receipts and verifies contents on the receipts;
    • Runs weekly TMA reports for supervisors and assists in the development and implementation of the work flow process;
    • Manages the front desk; trains and assists student employees as needed;
    • Records and maintains log of staff going off campus on University business who use the fleet;
    • Answers telephone calls;
    • Directs requests and concerns to appropriate staff;
    • Assist the Office Coordinator when needed;
    • Serves as receptionist for the front office and customer service;
    • Contacts vendors as required;
    • Researches purchases and makes purchases for the dept.;
    • Delivers paperwork throughout campus;
    • Attends training sessions as required;
    • Scheduling and coordination of fleet management; prepares schedules for bus drivers; maintains driver logs and prepares timesheets;
    • Trains campus community on fleet procedures.
    • Processes payroll time sheets as well as sick and annual leave documentation;
    • Participates in operational planning, scheduling, and routing of University cars, vans and buses, to include securing a CDL driver for necessary trips, coordinating, planning, and obtaining itineraries for trips;
    • Triage for a multitude of campus wide issues and problems that arise daily and require immediate resolution;
    • Participates in the planning and billing process for special events requiring bus and van services;
    • Participates in planning and coordinating regular defensive driving courses for faculty and staff, to include obtaining payment methods and ensuring all documentation needed is received prior to class;
    • Maintains regular attendance;
    • Performs other related duties as required.


    DUTIES AND RESPONSIBILITIES FOR WILSON COMPLEX
    • Performs all communications for the maintenance and use of the building;
    • Schedule all meetings, rooms and solve-scheduling problems for all programs at the Wilson Complex;
    • Works with the appropriate personnel to identify possible safety hazards throughout the entire Wilson Complex;
    • Schedules maintenance projects within the physical plant for Wilson Complex;
    • Orders academic sport and audio/visual equipment for the Exercise and Sport Sciences Department once a quote is provided by the department;
    • Oversees and supervises student employees for Wilson Complex and all required paperwork;

    Minimum Job Requirements
    EDUCATION: Degree in any field is preferred but not required.
    EXPERIENCE: Four (4) years’ experience directly related to office duties.
    Preferred Qualifications Special Conditions for Eligibility
    • Must possess and maintain a valid New Mexico Driver’s License.
    • Must be willing to work in excess of (40) hours to include evenings and weekends.
    Knowledge, Skills, and Abilities
    • Skill in the use of Microsoft Office Products;
    • Excellent problem solving skills;
    • Excellent customer service skills;
    • Excellent listening and communication skills;
    • Able to work through and solve multiple problems that arise simultaneously;
    • Able to maintain a calm demeanor under routine pressure;
    • Ability to function as a team player, have a service oriented and pleasant demeanor and be able and willing to work with a diverse group and diverse public;
    • Ability to be flexible and able to handle an ever changing environment and multiple tasks with accuracy, professionalism, and courtesy;
    • Skill in telephone protocol;
    • Ability to take and relay messages;
    • Ability to type, file and proof read;
    • Ability to follow written and verbal instructions;
    • Ability to maintain confidentiality;
    • Ability to work independently;
    • Ability to work well with others;
    • Ability to communicate effectively both verbally and in writing;
    • Knowledge of basic office protocol;
    • Knowledge of planning and scheduling techniques;
    • Ability to develop and maintain record keeping systems and procedures;
    • Ability to gather data, compile information and prepare reports;
    • Knowledge of federal and state driving regulations;
    Physical Demands
    • Repetitive had motions and prolonged use of computer………Frequently
    • Lifting 0 to 25 pounds…………………………………………………………..Frequently
    • Lifting 26 to 50 pounds……………………………………………………….Occasionally
    • Lifting greater than fifty (50) pounds …………………………………………Seldom
    • Sitting for extended periods of time…………………………………….Frequently
    • Standing………………………………………………………………………………Frequently
    • Sitting………………………………………………………………………………….Frequently
    • Walking……………………………………………………………………………….Frequently
    • Bending……………………………………………………………………………….Frequently
    • Squatting…………………………………………………………………………..Occasionally


    Working Environment
    • Work is normally performed in an office setting;
    • Work may involve moderate exposure to unusual elements, such as dirt, dust, and unpleasant odors, and/or noises;
    • Work with frequent interruptions;
    • Work with students, staff, and faculty during regular work hours.
    Pay Rate $18.76 Hr. Work Location/Campus Center Las Vegas, NM Campus EEO Statement
    New Mexico Highlands University is an affirmative action, equal opportunity employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class. We are committed to the University values of diversity, accessibility, excellence, and responsiveness.

    For disabled access or services call 505-454-3242 or email hr@nmhu.edu

    Visit the link below for more information regarding affirmative action and equal opportunity:
    Equal Employment Opportunity is THE LAW
    Posting Detail Information

    Posting Number
    AS844P

    Open Date
    03/20/2023

    Close Date

    Open Until Filled
    Yes

    Special Instructions to Applicant
    A complete online application must include: 1) Letter of interest/cover letter; 2) Resume; 3) Names, telephone numbers and email address of three (3) professional references in online application, and; 4) Unofficial copies of transcripts. Candidates who are invited for on-campus interviews will be required to submit official transcripts. References will be contacted in conjunction with phone or on-campus interview. Upload required materials with online application. For disabled access or services, call (505) 454-3242 or contact Human Resources at hr@nmhu.edu NMHU IS AN EQUAL OPPORTUNITY EMPLOYER

    Quick Link
    https://nmhu.peopleadmin.com/postings/8981
  • Just Posted
Apply this Job
N
Clerical/Space Management Specialist
  • nmhu
  • Las Vegas, NM FULL_TIME
  • This position is responsible for providing intermediate, clerical office support at Facilities Services.In Addition, this position oversees the daily operations of the Wilson Complex and work assignme...
  • Just Posted
Apply this Job
C
Intern (Administrative/Clerical)
  • County of San Juan (NM)
  • Behavioral Health/Healthcare Assistance, NM INTERN
  • Under close supervision, serves as the primary contact to the public and county employees for inquiries and questions; performs a variety of clerical office, receptionist, and office assistance duties...
  • 11 Days Ago
Apply this Job
T
Department Supervisor
  • The Home Depot
  • Santa Fe, NM FULL_TIME
  • Job DescriptionDepartment Supervisors lead, train, coach and develop associates in each department to ensure customers receive excellent service and can easily find the merchandise they need. In addit...
  • 14 Days Ago
Apply this Job
A
Commissary Supervisor
  • Aramark
  • Santa Fe, NM FULL_TIME
  • Job Description Under the direction of the Commissary Manager, the Commissary Supervisor is responsible for the coordination of Commissary at the jail so that each location receives the correct produc...
  • 19 Days Ago
Apply this Job
O
Spa Supervisor
  • Ojo Spa Resorts
  • Santa Fe, NM FULL_TIME
  • DescriptionJoin Our Team as a Spa Supervisor at Ojo Santa Fe Spa Resort!Are you ready to take your career to the next level in an oasis of tranquility? Ojo Santa Fe Spa Resort, nestled in the captivat...
  • 20 Days Ago
Apply this Job
View All Clerical Supervisor Jobs
Salary Company Skills Job Openings
Filters

Clear All
  • Filter Jobs by companies
  • More
Salary Company Skills Job Openings

0 Clerical Supervisor jobs found in Santa Fe, NM area

C
Continuing Medical Education Coordinator/Per Diem
  • Christus Health
  • Santa Fe, NM
  • Description POSITION SUMMARY: Coordinates Continuing Medical Education (CME) activities through the Mayo Clinic Care Net...
  • 4/24/2024 12:00:00 AM
Apply this job
C
Oncology Clinical Assistant II / CSV Medical Oncology / Full-Time
  • Christus Health
  • Santa Fe, NM
  • Description POSITION SUMMARY: Exhibits exceptional customer service skills, maintains calm demeanor in hectic situations...
  • 4/24/2024 12:00:00 AM
Apply this job
C
Non-Certified Monitor Tech Telemetry/ Full-Time
  • Christus Health
  • Santa fe, NM
  • Description POSITION SUMMARY: Assists nursing staff by transcribing physician's orders during emergent situations. Conti...
  • 4/24/2024 12:00:00 AM
Apply this job
C
Non-Certified Monitor Tech Telemetry/ Full-Time
  • Christus Health
  • Santa fe, NM
  • Description POSITION SUMMARY: Assists nursing staff by transcribing physician's orders during emergent situations. Conti...
  • 4/24/2024 12:00:00 AM
Apply this job
C
Administrative Supervisor Nursing Administration/ PER Diem
  • Christus Health
  • Santa fe, NM
  • Description POSITION SUMMARY: Directs and supervises nursing service and activities during evening, night, and weekend h...
  • 4/23/2024 12:00:00 AM
Apply this job
O
Administrative Assistant
  • Ojo Spa Resorts
  • Santa Fe, NM
  • Job Type Full-time Description Administrative Assistant Santa Fe, NM Description We are seeking a dedicated and organize...
  • 4/22/2024 12:00:00 AM
Apply this job
C
Public Health Americorps Community Heart Work Member I
  • Christus Health
  • Santa fe, NM
  • Description JOB SUMMARY Working collaboratively as part of a team of Public Health AmeriCorps Community HEART Work (PHAC...
  • 4/20/2024 12:00:00 AM
Apply this job
C
Public Health Americorps Community Heart Work Member II
  • Christus Health
  • Santa fe, NM
  • Description JOB SUMMARY Working collaboratively as part of a team of Public Health AmeriCorps Community HEART Work (PHAC...
  • 4/20/2024 12:00:00 AM
Apply this job
View All Clerical Supervisor Jobs

About Santa Fe, New Mexico

Santa Fe (/ˌsæntəˈfeɪ/ or /ˈsæntəˌfeɪ/; Tewa: Oghá P'o'oge, Navajo: Yootó) is the capital of the U.S. state of New Mexico. It is the fourth-largest city in the state and the seat of Santa Fe County. This area was occupied for at least several thousand years by indigenous peoples who built villages several hundred years ago, on the current site of the city. It was known by the Tewa inhabitants as Ogha Po'oge ("White Shell Water Place"). The city of Santa Fe, founded by Spanish colonists in 1610, is the oldest state capital in the United States. Santa Fe (meaning "holy faith" in Spanish) had a p...
Source: Wikipedia (as of 04/11/2019). Read more from Wikipedia
Income Estimation for Clerical Supervisor jobs
$41,265 to $55,898
Santa Fe, New Mexico area prices
were up 2.5% from a year ago
View detail

What does a Clerical Supervisor do?

Clerical Supervisor in Tampa, FL
Guide the recruiter to the conclusion that you are the best candidate for the clerical supervisor job.
February 08, 2020
Clerical Supervisor in Scranton, PA
Adaptable Supervisor with extensive experience in Customer service.
February 01, 2020
Clerical Supervisor in Fayetteville, AR
It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular clerical supervisor position you're applying to.
January 05, 2020