Department: Athabascan Behavioral Health Clinic
Category: Regular Full Time
Reports to: Project Director
Hours of Work: 40 hours
JFC: S106
Level: G-07
FLSA Status: Non-exempt
Date Approved: 01/30/2024
GRANT SUMMARY
The goal of the ABH-CLINIC project is to transform the community behavioral health system by providing comprehensive, coordinated behavioral health care. The Clinic provides culturally specific programming, strength-based services, community-wide engagement, evidence-based practices, and early intervention.
POSITION SUMMARY:
The Receptionist provides first-person contact for the ABH-CLINIC Project and is positioned at the front desk. Incumbent answers all incoming phone calls as well as greets all visitors. This position is part of a collaborative treatment team assuring culturally resonant mental health intervention, treatment, and support services.
JOB DUTIES
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Answers all incoming phone calls on a multi-line switchboard in a professional and friendly manner.
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Directs calls to the appropriate staff members, programs, and/or projects, maintaining confidentiality regarding project-related issues.
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Greets all visitors in a professional and friendly manner, directing them to the appropriate staff members, programs, and/or projects.
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Receives, sorts, date stamps, and distributes daily mail.
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Assists supervisor with projects, tasks, and meeting activities including copying, preparing project packets, and events support as needed.
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Prepares, processes, and logs purchase orders for project administration.
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Schedules consumers and family members for meetings.
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Maintains office supplies and equipment for the project as well as provides support for project functions, including the front desk sign-in sheets and equipment checkout logs.
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Maintains a neat and clean, clutter-free, professional appearance at the front desk.
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Performs light clerical duties to include, but not limited to, typing and filing.
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Attends mandatory position training that provides training in risk factors.
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Performs other job-related duties as assigned.
NECESSARY KNOWLEDGE, SKILLS, AND ABILITY
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Ability to report to work on time.
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Knowledge of customer service concepts and practices.
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Excellent customer service skills are essential.
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Understanding and sensitivity to diverse cultures and lifestyles.
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Skill in operating personal computers utilizing a variety of computer software.
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Skill in managing multiple priorities and tasks concurrently and meeting deadlines.
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Skill in oral and written communication, with the ability to accurately follow written and verbal instructions.
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Skill in establishing and maintaining cooperative working relationships with colleagues, supervisors, and consumers.
MINIMUM QUALIFICATIONS (Education & Experience)
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High school diploma or equivalent, and
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Six (6) months of clerical/receptionist experience involving light clerical duties.
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A combination of experience, education, and training that provides the required knowledge, skills, and abilities to perform assigned tasks.
PREFERRED QUALIFICATIONS (Education & Experience)
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Two (2) years of administrative assistant experience.
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Associate’s degree in business administration or a related field.