Clinical Administrative Coordinator jobs in Danbury, CT

• Serve as system administrator for Cialfo, the College Counseling Office’s technology platform that assists students, parents and counselors with the college search and application process. Duties include updating and maintaining the database, uploading and submitting college application materials electronically, and working with students and families to troubleshoot issues as they arise.
• Facilitate the solicitation, collection, submission, and subsequent archiving of materials in support of student college applications (transcripts, letters of recommendation, and other such materials).
• Serve as testing coordinator for all on-campus exam administrations throughout the academic year (SAT, ACT, PSAT, AP, SSAT).
• Liaise with FGS’ standardized test prep course provider in coordinating SAT and ACT prep course offerings.
• Manage all aspects of CCO-sponsored events throughout the academic year (admission rep visits, college fairs, parent events, and other such events).
• Facilitate annual revision and publication process of FGS School Profile and College Counseling Handbook.
• Coordinate the process of document authentication in obtaining apostilles for international students as needed.
• Semi-regular participation in professional development opportunities offered through the Association of College Counselors in Independent Schools (ACCIS) and other professional organizations as required by the position.
• Respond to parent and student inquiries related to the College Counseling Office, using discretion and providing solutions whenever possible before forwarding them to the appropriate person.

• Unwavering attention to detail. Knowledge of document management and retention best practices.
• Mastery of online database systems; experience with Cialfo, Naviance, Blackbaud, or similar online school database systems highly preferred.
• Excellent written communications skills, and courteous phone manner.
• Excellent customer service and interpersonal skills displaying a positive and can-do attitude that supports the mission of the team. Ability to be a team player. Professional appearance and demeanor.
• Highly proficient in Google Suite, Microsoft Office, and Zoom. Able and willing to learn new programs.
• Ability to organize large teams and logistics for important school-wide events with high visibility.
• A willingness to help where needed, being flexible to support other departments.
• Strong attention to detail and problem-solving skills with the ability to prioritize and work under time constraints with deadlines.
• Ability to hold in confidence sensitive student and faculty information that flows through the office, sharing information only as needed and approved.

• Coordinates with the Director of College Counseling in devising the Office’s master calendar each academic year (admission rep visits, college fairs, parent events, and other such events).
• Liaises with the Registrar with regard to the School’s master calendar as well as providing support as needed in the maintenance, production, and distribution of transcripts and permanent files for prospective, current, and past students.
• Liaises with the Director of the Center for Academic Excellence with regard to testing accommodations for students granted by the College Board and ACT.
• Liaises with the Business Office as needed with regard to student transcript requests.
• Works with the Associate Head of School by providing administrative support.

• Email cover letter, resume, and three professional references (references will not be contacted without notifying you) to: mcmannk@frederickgunn.org.
• Application materials are being accepted now, and qualified applicants will be invited to interview on a rolling basis.

The Frederick Gunn School, founded in 1850, is a co-ed boarding and day school for 325 students in grades 9-12 as well as a post-graduate year located in Washington, Connecticut. Frederick Gunn was a pioneering educator, courageous abolitionist, and rugged outdoorsman. He inspired generations of students to be curious and thoughtful, to be active members of their communities, and to stand up for what they believe in. He was a transformational leader. Our students become principled, active citizens and lifelong learners who will be entrepreneurial forces for good in the world.