Clinical Administrative Coordinator jobs in Fort Myers, FL

Kelly General Contracting

About Us:

Custom, Design-Build, General Contractor focusing on higher-end residential renovations and new construction homes. Family-oriented business with a priority on culture, workplace enviroment and professionalism. Established in 2020 with the intent to create a enjoyable construction experience for our Clients.

Overview:

The candidate will be responsible for assisting the Owner, Controller and Project Management team on a plethora of tasks. The successful candidate will possess the knowledge, experience and confidence to engage professionally with Project Managers, Superintendents, and MOST IMPORTANTLY “CLIENTS”. Candidate must be a professional and personable committed to excellence, and self-development within the company. Office based position.

This Job Is Ideal for Someone Who Is:

• Dependable -- more reliable than spontaneous
• People-oriented -- enjoys interacting with people and working on group projects
• Adaptable/flexible -- enjoys doing work that requires frequent shifts in direction
• Detail-oriented -- would rather focus on the details of work than the bigger picture
• Achievement-oriented -- enjoys taking on challenges, even if they might fail
• Will train the right candidate - Construction and bookkeeping experience a plus
• Business casual attire required

Job Responsibilities:

Administrative Coordinator

Document Management

● Collecting New Vendor Package (COI, W-9, W/C cert.) information from subs and adding to folder, CF and QB.

● Collection and filing of Notice To Owner’s and organizing per job.

● Requesting and confirming Release Of Liens are properly completed.

● Adding new subs to master subcontract list.

● Adding new contacts to QuickBooks & Contractor Foreman.

● Sending and receiving mail.

● Filing old documents into bankers boxes for proper storage.

Accounting and Bookkeeping

● Processing receipts from the field team through Quickbooks and Cost Summary

reports.

● Maintaining office inventory - ordering office supplies, receiving orders.

● Answering phone calls.

● Greeting people who enter the office.

● Processing Work Order and Change Orders to subcontractors.

● Processing new vendor packages for new subcontractors.

● Create presentations to introduce new processes and procedures to the team.

● Recording Meeting Minutes during meetings with the Team and Clients.

● Data Input.

● Time Tracking and Payroll Reporting.

● Assisting the PM team with permit documents.

Maintaining databases & Collecting expense data

● Creation of forms and processes that assist with the growth of KGC.

● Individualized job sheets created per the project contract.

● Creating Cost sheets to track all expenses vs income for profit tracking.

● Utilizing Quickbooks for all accounting.

● Filing hard copies of invoice and receipts and converting them into electronic forms as needed for QB.

● Adding new projects to CF.

Office management & Stocking

● Typical office supplies - stamps, paper, ink etc

● Extra - Food, Water, snacks, etc.

● Ensure the office is always in a tidy working order that would be inviting for clients to walk into.

● Keep background music on during work hours.

Subcontract Maintenance

● Confirm subcontractors have a fully executed subcontract prior to processing a check.

● Ensure all information on the contract is correct.

● Scan and file fully executed document

● File Hard copy

Creating Procedures/Forms

● Implementing procedures on base work. Example docs to put into the subcontract folder.

● Assist with AIA and Accounting documents with the Project management team for

accuracy. receipts from feild team through Quickbooks and Cost Summary reports.

Job Type: Full-time

Pay: $23.00 - $26.00 per hour

Expected hours: 25 – 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Paid time off

Schedule:

• 8 hour shift

Application Question(s):

• Experience with BuilderTrend?

Experience:

• Accounts Payable: 2 years (Required)

Ability to Relocate:

• Fort Myers, FL 33966: Relocate before starting work (Required)

Work Location: In person