Clinical Education Manager jobs in Fairbanks, AK

SUMMARY

JOB DUTIES

• Interview, mentor, coach, and supervise classroom specific staff, which includes a comprehensive program orientation, Head Start (HS) Performance Standards overview, and State of Alaska licensing compliance.
• Evaluate the performance of all team staff based on their professional development plans, job descriptions, and assist with the coordination of professional development.
• Provide direction in day-to-day functions of the center, and facilitate resolution of conflicts.
• Manage allocated site/classroom expenses.
• Collaborate with FNA leadership and support staff in maintaining consistence in program operation, short and long-range planning, program options, monitoring and evaluation of compliance requirements, developing work plans, providing written analyses, participating in problem-resolution discussions, and providing a role model in teamwork and leadership.
• Design and deliver training and formal presentations in coordination with supervisor.
• Responsible for establishing staffing patterns, works schedules, and leave requests of staff.   Develop weekly staff reporting times and work hours, to ensure proper procedures for opening and closing the site are followed.  
• Coordinate utilization of substitutes and make staffing changes on a daily basis as needed.
• Provide a consistent exchange of information in all directions, including written and verbal reporting of all site operations; generates regular statistical reports and narrative reports describing center accomplishments, obstacles, and possible strategies to strengthen services.
• Provides timely reporting of all applicable federal and state regulations, including Head Start (HS) Performance Standards, Childcare Licensing requirements, child abuse and neglect, CARF accreditation guidelines, the Head Start Work Plan, and adherence to company policies and procedures.
• Provides strong, effective, and responsive advocacy for Head Start children and families, working within a relationship-based model that practices and promotes the philosophy and mission of Head Start and FNA.
• Maintain center in compliance with state and federal regulations and local fire department standards.  Assure that sites are safe, accessible, and free of fire hazards and that play structures are sound and parking areas well defined.
• Meets all program performance standards (based on Head Start model); provides assurances that social services, health, parent involvement and disability components are integrated into the classroom environment.
• Conducts and documents appropriate monthly fire drills to ensure the safety of children, parents, volunteers, and staff during evacuation procedures.
• Works cooperatively with staff, families and community representatives to ensure that the program effectively meets the goals, mission and challenges of FNA and the needs of the community.
• Promotes a positive, professional representation toward the agency via greeting public person to person, with written correspondence, or on the telephone.
• Fill-in and assist in other program areas as needed.
• Provide support as the classrooms are being observed for behavior management and education programming to meet the individual needs of all children as well as improving the learning environment.
• Monitor classroom lesson plans.
• Supervises confidential reporting and documentation of suspected possible child abuse or neglect.  
• Ensures that child safety and security procedures are followed including: sign in and out, daily notes, parent reports, sick, injured, accident and OCS log.

• Frequent in‑person contact with children, parents, and staff for purposes of education, development, safety of children.
• Frequent written information to staff and parents.
• Frequent meetings with team members to collaborate on planning and delivery of services.
• All communications are potentially sensitive and are subject to FNA’s policy on confidentiality.

• Perform other job-related duties as assigned.

NECESSARY KNOWLEDGE, SKILLS, AND ABILITY

• Knowledge of Head Start Performance Standards, State of Alaska Child Care Licensing Regulations, and early childhood development.
• Understanding and sensitivity to diverse cultures and lifestyles, as well as cross-cultural communication styles.
• Skill in operating personal computer utilizing a variety of computer software.
• Skill in managing multiple priorities and tasks concurrently and meet deadlines.
• Skill in oral and written communication.
• Skill in establishing and maintaining cooperative working relationships with colleagues, supervisors, and consumers.
• Ability to advocate for early childhood education and childhood development.
• Ability to work independently as well as with teams.

MINIMUM QUALIFICATIONS (Education & Experience)

• BA degree in Early Childhood Education (ECE) or related field, OR
• BA in unrelated field with 12 credits in ECE. 
• Four (4) years experience working with families and children ages prenatal to pre-K.
• Two (2) years administrative and supervisory experience.
• A combination of experience, education, and training that provides the required knowledge, skills, and abilities may substitute for degree requirements.

PREFERRED QUALIFICATIONS (Education & Experience)

• BA degree in ECE or related field.
• Five (5) years working with families and children ages prenatal to pre-K.

WORKING ENVIRONMENT

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  

The work is generally sedentary, requiring routine walking, standing, bending, and carrying of items weighing less than 30 lbs.  The majority of work is performed in an office setting with a wide variety of people with differing functions, personalities, and abilities.  The office is a non-smoking facility with outside smoking areas.  Requires local travel between various program components of FNA which may involve exposure to extreme weather conditions.  Works in an environment where protection of consumer confidentiality is essential.  Personal Protective Equipment will be provided where/when needed.

SPECIFICATIONS

Supervision Received:

Position receives direct supervision from immediate supervisor; however, incumbent is expected to effectively perform day-to-day activity as denoted within job description.  Work will be monitored through weekly meetings, monthly reports, and regular communication with your supervisor.  General guidelines for operations are based on program requirements and the general policies and procedures of FNA.

Supervision Exercised:

Position will exercise supervision of assigned staff and complete required documentation, including performance evaluations, training, and general oversight through direct reports.

Position Impact:

Impact at the program level is high.  Program’s level of compliance with program standards is directly affected by the effective performance of duties, especially as they relate to providing program services.

Contacts:

Contacts may include, and not limited to, volunteers, organizational staff, consumers, and outside agencies.

ACKNOWLEDGMENT STATEMENT

This Job Description describes the essential functions and qualifications.  It is not an exhaustive statement of all the duties, responsibilities, or qualifications of the job; and management has the exclusive right to alter this job description at any time without notice.  Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, job-related duties.  This document is not intended to exclude modifications consistent with providing reasonable accommodation for a disability.   

This position will (or may) require you to frequently (or incidentally) drive your personal vehicle for FNA business.  Per FNA’s automotive insurance policy, in order to drive a FNA-owned vehicle, an individual must be at least 21 years of age.  In order to drive a FNA-owned vehicle with consumers in the vehicle, an individual must be at least 25 years of age.  No employee may transport a FNA consumer in a personal vehicle.

Continued employment status will be contingent upon satisfactory completion of a criminal background investigation and the pre-employment drug testing process.   Where required, continued employment status (post job offer) will be contingent upon employee providing certification of annual tuberculosis (TB) screening and medical certification that employee does not, because of infectious or communicable disease, pose a direct threat or significant risk to the health and safety of program participants or others in the workplace.  

Notice:  All employment at the Fairbanks Native Association (FNA) is “at will.”  This means the employee or FNA may terminate employment at any time and for any reason.  Unless specified in writing, no duration of employment is expressed or implied for this position.  Your signature indicates that you have read this Job Description and understand the essential functions of and qualifications for the job.