College President jobs in San Jose, CA

Executive Assistant, Superintendent/President

Posting Closing Date: Monday July 17, 2023

Full-Time 12-month Position (1.0 FTE)
40 hours per week plus benefits

Salary Range: Management Salary Schedule, Track 2
(Currently: $81,173.27 - $105, 671.95) *

• Salary increase is expected effective July 1st. Amount to be determined.
  

About Gavilan:
Located in the heart of California between San Jose and Monterey, Gavilan College’s main campus in Gilroy
serves a diverse student population in a beautiful, park-like setting. In addition, we have campus centers
located in Hollister, San Martin, and South San Jose, which offer students a variety of courses and programs.
Our community recently voted to pass Measure X, a bond to renovate the main campus and build a full-
service campus in Hollister. Gavilan is proud to meet the needs of our growing community, offering high-
quality education in more than 70 transfer-related fields and over 30 industry-relevant career pathways. In
2023, we awarded over 1,200 Associate Degrees/career education certificates.

Gavilan College, a Hispanic Serving Institution with a 60% Latinx student population, is committed to
achieving educational equity for all students. We work to provide students with a rich and relevant learning
experience that emphasizes student engagement in and out of the classroom, encouraging students of all ethnic
and socioeconomic backgrounds to realize their goals and become socially responsible leaders. When you join
our team at Gavilan College, you will become part of an innovative and equity-focused community that
approaches higher education as a matter of social justice requiring broad collaboration among faculty, staff,
administration, students, and community partners.

Gavilan College fosters justice, equity, diversity and inclusion through its Principles of Community. As a
member of the Gavilan College community, you will join us in valuing the worth and dignity of every person,
the pursuit of truth, devotion to excellence, and the principles of democratic citizenship. All Gavilan
employees strive to maintain these ideals in an environment of inclusiveness and mutual respect. We live
these shared Principles of Community and work collaboratively to serve as a model of an exemplary, student-
centered community-serving college.

Ideal Candidate:
Gavilan College is committed to recruiting individuals that embody our Principles of Community by:

• actively demonstrating a commitment to embracing and celebrating diversity;
• committing to collaboration, effective communication and the development of strong working

The ideal candidate for this position is an equity-minded individual who understands the importance of
holding ourselves accountable for closing equity gaps and engaging in equitable practices. Gavilan strives to
attract candidates who view the elimination of inequities as an individual and collective responsibility and
who can reframe inequities as a problem of practice. In addition, they can demonstrate a commitment to
student-centered practices, effective cross-disciplinary and cross campus collaboration, transparent decision-
making, and purposeful service to the community. The ideal candidate will understand the importance of and
embrace shared governance at all levels of decision-making at the college.

The ideal candidate must have demonstrated experience supporting executive-level individuals. Must have
excellent attention to detail and organizational, communication, and technical skills—the ability to thrive in a
fast-paced environment that requires juggling multiple high-priority requests. Thorough knowledge of the
functions of the President’s Office and college infrastructure, policies, and procedures. Think independently to
make decisions under pressure and have good communication skills to share information with their supervisor
efficiently and effectively. Ability to provide exceptional comprehensive administrative and logistical support,
maintaining email, calendar management, scheduling meetings, and event coordination. Possess humility,
teamwork mentality, and superb professionalism to regularly interact with employees from all levels of the
organization, community members, and elected officials. Must have a genuine desire and ability to contribute
and foster a positive and fun workplace.

The Position:
Are you interested in creating an exceptional educational environment for students who are part of a dynamic,
inclusive community? If you see yourself as a professional who empowers students of diverse backgrounds to
reach their potential through innovative, structural change, we invite you to apply for the Executive Assistant,
Superintendent/President. At Gavilan College, we welcome your commitment to fostering a learning
environment where resources are devoted to developing opportunities for students to break barriers and thrive
as scholars and community members.

The Executive Assistant for the Superintendent/President provides extensive and comprehensive executive
administrative support to the college President while strategically supporting the efforts of the President’s
Cabinet, college committees, day-to-day presidential activities, Board of Trustees, and college engagements.
Provides professional duties supporting the President and college that coincide with presidential initiatives,
goals, and overall college mission.

Distinguishing Characteristics:

This classification is distinguished from other secretarial and administrative support jobs by its
accountability to the Superintendent/President and governing board, and the duties and contacts
associated with those roles.

Essential Duties: The following duties are typical of those performed by employees in this job title; however,
employees may perform other related duties, and not all duties listed are necessarily performed by each
employee in the job title.

Review incoming and outgoing correspondence, including preparing documents for signature and
ensuring proper routing.

• Screens visitors, telephone calls and voice mail, refers callers to other staff, or personally

• Schedules meetings and appointments and maintains calendars for the Superintendent/President;

• E dit presentations, briefings, and reports; check for formatting, proofread, and edit as necessary;
• Attend Board of Trustees, President’s Council, and related meetings and committees;

records or takes and transcribes minutes; carries out required actions such as preparation of
resolutions, obtaining signatures, and filing and handling of minutes, records and actions;

• Prepares, compiles materials for, assembles, distributes and/or posts Board and other

• Provides a variety of other staff support to boards and committees;
• Coordinates with various groups that college’s process to review and update Board Policy and the

monitors and maintains budget as approved;
Coordinate travel logistics and itineraries. Monitors travel-related expenses an reconcile within policy
timeline;

• Provides staff assistance such as gathering facts and materials, researching, compiling,

• Establishes and maintains confidential filing systems and official records, and ensures their

• Performs a variety of other responsible administrative assistant and clerical duties including:

• Coordinates duplication and distribution of documents, maintains files, records and contacts; picks up

• Assist in coordinating special projects/events, including planning and coordinating multiple

• Creates and edits other documents as directed by the Superintendent/President;

Skills in:

• Ability to perform duties with high professionalism, flexibility, discretion, judgement, diplomacy, and

• Excellent written, oral, and interpersonal communication skills;
• Efficiently and accurately transcribing meeting minutes
• Composing correspondence, memos and other materials.
• Computer applications software for word processing, spreadsheets, desktop publishing, and campus

level of independence in an environment with multiple demands and frequent interruptions.

Other Requirements:
Posses s a valid California driver's license and have a satisfactory driving record; attend meetings
outside of regular work hours; current registration as a Notary Public. As an exempt employee, the
incumbent may be asked to work variable schedules.

Illustrative Education and Experience:

A typical way to obtain the above knowledge and skill is a combination of education and experience
equivalent to:

Completion of high school supplemented by professional secretarial coursework, and five
years of increasingly responsible administrative assistant experience, at least two years of
which shall have been a responsible administrative assistant supporting management or
executive position. Community college experience is preferred.

Physical Characteristics:

Vision to read printed material and computer screens; speech and hearing to communicate in person
and by telephone; mobility and dexterity to work in a standard office setting and use standard office
equipment and computers. This work is performed primarily in an office setting but includes travel
between college locations.

The physical characteristics described here are representative of those that must be met by employees to
successfully perform the essential functions of this class. Reasonable accommodations may be made to enable
individuals with disabilities to perform the essential functions.

Application Process:
To be considered for this excellent opportunity the following items are required to be received by the CCC
Registry no later than 5:00pm on Monday, July 17 2023 through the following CCC Registry website:
www.cccregistry.org

1. CCC Registry online application (all sections are required to be completed, Education, Employment

History, Professional References, General Information, and Diversity Statement). Apply at
www.cccregistry.org *

2. Cover letter detailing leadership philosophy, experiences with leading to promote positive change, and
preparedness to lead effectively with a focus on sustaining a positive team environment and commitment
to collaboration (2-pages maximum)*

3. Abbreviated Curriculum Vitae or Resume*

• Denotes application materials that are required for full consideration.

NON-DISCRIMINATION

G avilan Joint Community College District is an Equal Opportunity Employer committed to nondiscrimination on the
basis of ethnic group identification, race, color, language, accent, immigration status, ancestry, national origin, age,
gender, gender identity, religion, sexual orientation, transgender, marital status, veteran status, medical condition,
physical or mental disability and any other status protected by applicable federal and state laws. Applicants who
require accommodations to complete the application or interview process, please contact the Human Resources
Office at (408) 852-2823 for assistance.