Compliance Coordinator jobs in Chico, CA

Safety Compliance Coordinator

Reports to:

Safety Manager/Human Resources Manager

Job Description

Summary/Objective:

The Safety Compliance Coordinator, under direct supervision, performs a variety of clerical duties and technical tasks for the Corporate Safety Department. The Safety Compliance Coordinator organizes, compiles, documents, and reviews the safety operations and functions of the Company.

Essential Functions:

• Provides administrative support for the corporate safety department.
• Maintains, updates, and audits company safety database and learning management tracking.
• Responsible for maintenance and overall accuracy of safety training records including paper files.
• Prepares analysis and communications such as spread sheets, tables, charts, and presentations in relation to safety, security, and workers compensation.
• Maintains, updates, and distributes environmental/safety policies and procedures documentation.
• Compose correspondence to company personnel and external agencies as required.
• When an incident occurs, gather all incident reports, investigation reports, photos, and reports. Enter, file, and scans accident reports into the database and processes any supporting reports or documents until the incident is deemed closed.
• Completes quarterly and annual inventory of first aid kits, safety identification labels, and fire extinguisher inspections and inventory.
• Maintains confidentiality related to environmental, safety, and security issues.
• Performs other duties as assigned as required for the safety department.
• Write weekly reports for management team to review and take any actions as necessary.
• Ensures that all project training materials are up to date, that necessary supplies are available and that inventories are secured and kept up to date.
• Develop, enhance, and provide dynamic training programs to ensure both optimal operational safety readiness as well as compliance with all applicable safety regulations.
• Coordinates and schedules safety meetings with departments and the Safety Committee as directed.

Ability To:

• Able to learn or have knowledge of the principles and practices of safety administration.
• Able to research and review the laws, rules, ordinances, and legislative processes governing the development and administration of safety systems.
• Organize data, maintain database records, and prepare reports.
• Use computer systems and software packages related to safety & administration.
• Effectively represent the Company’s personnel policies, programs and services with individual citizens, community groups and other organizations.
• Able to use the correct English usage, spelling, grammar, and punctuation.
• Assist with the preparation of reports as directed.
• Follow oral and written directions.
• Operate a computer and use information system software.
• Talk to and interview others to obtain a variety of information.
• Prepare and organize a variety of information.
• Establish and maintain cooperative working relationships with co-workers, outside agencies and the public.

Personal Characteristics:

• Behave Ethically: Understand ethical behavior and business practices and ensure that own behavior is consistent with these standards and aligns with the values of the company.
• Communicates Effectively: Speak, listen, and write in a clear, thorough and timely manner using appropriate and effective communication tools and techniques.
• Creativity/Innovation: Develop new and unique ways to improve operations of the company and to create new opportunities.
• Foster Teamwork: Work cooperatively and effectively with others to set goals, resolve problems and make decisions that enhance organizational effectiveness.
• Lead: Positively influence others to achieve results that are in the best interests of the company.
• Make Decisions: Assess situations to determine the importance, urgency, and risks, and make clear decisions which are timely and in the best interest of the company.
• Organize: Set priorities, develop a work schedule, monitor progress towards goals and track details/data/information/activities.
• Plan: Determine strategies to move the organization forward, set goals, create and implement action plans, and evaluate the process and results.
• Solve Problems: Assess problem situations to identify causes, gather and process relevant information, generate possible solutions and make recommendations and/or resolve the problem.

Supervisory Responsibilities:

• None

Work Environment

Physical Demands:

• Work at a desk for an extended period of time.
• Work occasionally outdoors to inspect facilities, mostly walking.
• Work in an office environment, lift and move objects up to 15 pounds such as large binders, books, and small office equipment.
• Sufficient finger/hand coordination and dexterity to operate and adjust office equipment.
• Regularly use a telephone for communication.
• Use office equipment such as computers, copiers, and FAX machines.
• Sits for extended period of time.
• Hearing and vision within normal ranges with or without correction.
• Wear appropriate safety equipment such as eye protection & closed toe shoes.

Environmental Factors:

• Usually, will work in an office environment but the purpose of the project may sometimes take employees to non-standard workplace.
• Sun exposure: 10% or less work time spent outside a building and exposed to the sun.
• Irregular or extended work hours: Occasionally required to change working hours or work overtime.

Travel Required:

• None

Preferred Education and Experience:

• AA Degree in Business or BA in Business, Human Resources, or Safety or 3 years of working experience as an Administrative Assistant and or Safety Coordinator.

Additional Eligibility Requirements

• Valid California Driver’s License.
• Have a reliable vehicle.
• May be required to drive personal vehicle to multiple worksites during the workday. Proof of current/active automobile insurance if driving personal vehicle and assigned to multiple sites.
• Clean Drug Screening.
• Must have a cell phone for communication and scheduling.

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.