Compliance Coordinator jobs in Omaha, NE

Title: Compliance Coordinator

Department: Compliance 

Reports to: Compliance Manager

Positions Supervised: None

Location: Omaha, NE

Travel Required: Occasional as to attend annual convention, seminars, and events; less than 10%   

Compensation: Salary exempt, based on experience

Office Hours: Monday-Friday, 8am-5pm

Who We Are.

Signal is an innovative company offering franchising to entrepreneurs or law enforcement for security guard service firms. Signal has redefined the security industry through branding, technology, and its leading-edge business model and is experiencing phenomenal growth. Our corporate office sells franchises, launches them, and provides all the facets of business support and development.

Your Role.

The Compliance Coordinator is responsible for a variety of duties including administrative functions, contract review, insurance and licensing, compliance management, legal and case management, and general standards auditing.

What You’ll Do in This Role.

Franchise Agreements and Legal Document Preparation and Review (70%)

• Assist with Background and Credit Checks requests on prospective and existing franchisees.
• Prepare legal agreements for new franchises, territory reallocations, territory sales, transfers, terminations.
• Manage UCC filings.
• Create Franchise Agreement files, including both new agreements and renewals.
• Create franchisee information in HubSpot.
• Assist Manager and Director in identifying franchise compliance concerns with transitions to ensure alignment with legal requirements.
• Assist Manager and Director with contract review and legal research.

Licensing (20%)

• Maintain a high level of understanding of the Security Agency & Officer (Agent) licensing requirements and process in each state or territory.
• Assist with Quick Reference Guides (QRG) for each state to assist new franchisees in understanding the licensing process in their respective state.
• Work with franchisees on a regular basis to ensure they are compliant with their state licensing regulations.
• Stay current on licensing changes in each state which may have implications on business practices and procedures.
• Ensure that all franchisee licenses are renewed prior to expiration and maintain a list of all franchisee licenses.
• Work closely with the Franchise Development group prior to the launch process to ensure that the franchisees have completed the licensing process correctly and have the correct paperwork to establish their business entity.

Franchise Disclosure Document (5%)

• Assist updating the Franchise Disclosure Document (FDD) and files, assist with changes, documents and coordinate with FDD attorney on an annual basis.
• Ensure all new Franchise candidates have been properly disclosed prior to signing.

Other (5%)

• Assist Manager & Director with Insurance Captive Company legal records as needed.
• Conduct effective time management to ensure issues are identified and addressed in a proactive fashion, reports are delivered on time, and attendance is prompt.

***This job description does not contain a comprehensive listing of activities, duties or responsibilities that are required of the position. Other duties, responsibilities and activities may change or be assigned at any time due to organizational needs.

Qualifications/Knowledge:

• Bachelor’s or Associate’s Degree in relevant field.
• Exhibit professional behavior and promote positive working relationships.
• Commitment to learning and contributing to the efficiency and effectiveness of a dynamic Compliance department.
• Paralegal or a strong background in contract review a plus.

Skills/Abilities:

• Proficient in Microsoft Office products and other relevant computer applications
• Ensure the organization adheres to all legal and regulatory requirements.
• Able to stay updated on all relevant laws to mitigate legal risks for the Company.
• Understand and uphold the policies and procedures established by Signal and its core values (Passion, Honesty & Integrity, Relationships, Serving and Learning)
• Clear ability to set and achieve stretch goals.
• Team player mentality, productive working independently as well as collaboratively.
• Excellent organizational skills including prioritization, scheduling, and time management.
• Must have excellent written, verbal, and people skills.
• Skilled communicator able to build rapport with both Home Office and franchisees.
• Sound judgment with the ability to evaluate options and manage multiple projects or tasks.
• Must be able to pass a background check including Motor Vehicle Report
• Must be able to complete all physical requirements of the job with or without reasonable accommodation.

What’s in it For You?

• Competitive base pay, quarterly bonus plan, and long-term incentive plan
• Medical, dental, vision, FSA/HSA options, and employee assistance program covering employee and eligible dependents
• 100% company paid life insurance, short-term disability, and long-term disability
• 401k
• Paid Time Off and Holidays
• Career development assistance
• Special recognition for employee birthdays and anniversaries
• Company-hosted celebrations

The Office Environment:

As part of the company, you can expect to work in a standard office setting where there is a positive team atmosphere. Our office is a collaborative space where cross-department projects are frequent. Occasional overtime may be required as business needs dictate. You will have exposure to moderate noise levels and on occasion outside weather conditions (walking between buildings, networking events).

Physical Demands:

Requires sitting and standing associated with a normal office environment. Manual dexterity needed for using a calculator, computer keyboard, and phone. This description is intended to provide only basic guidelines for meeting job expectations.

Physical Demands key:

N (Not Applicable) Activity is not applicable to this occupation.

O (Occasionally) Occupation requires this activity up to 33% of the time (0 - 2.5 hrs./day)

F (Frequently) Occupation requires this activity from 33% - 66% of the time (2.5 - 5.5 hrs./day)

C (Constantly) Occupation requires this activity more than 66% of the time (5.5 hrs./day)

O (Occasionally) – Walk, Reach above head, Climb, Crawl, Squat, Kneel, Bend, Carry 11 lbs. or more, Push/pull 11 lbs. or more

F (Frequently) – Stand, Sit, Handling/Finger dexterity, Reach outward, Carry 10 lbs. or less, Push/Pull 10 lbs. or less

Signal is an equal opportunity employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.