Compliance Manager jobs in Passaic, NJ

Overview

When you join Kyocera Document Solutions America, Inc. you are joining an organization that is deeply rooted in the Philosophy of “doing what is right as a human being”. Through this Philosophy, our employees are passionate about providing best in class customer service through efficiency, accountability, and a sense of urgency all while putting knowledge to work to drive change.

In addition, we’re a Great Place to Work… and we really mean it! Kyocera Document Solutions America, Inc. was officially certified a Great Place to Work in 2024. An organization earns this distinction when its employees have expressed their trust in the people they work for, have pride in what they do and enjoy the people they work with.

The Manager, HR Compliance will manage, design, and implement programs, policies, and practices to ensure compliance with federal, state, and local regulatory requirements. This role will partner with leadership to maintain compliance with relevant employment-related laws and legislation, internal/external audits, and ensure risk is mitigated.

The chance to do something meaningful, to challenge yourself, to be a part of change in an industry, to influence change doesn’t come around every day.

Responsibilities

         Manage all compliance and reporting activities for the organization, including but not limited to Affirmative Action Plans and Programs, EEO-1, and Vets filings, spearhead FLSA job classifications and compensation compliance efforts, as well as manage federal, state, and local labor law postings.

         Monitor, track and communicate regulatory changes that may impact compliance requirements and business processes, partnering with stakeholders to assess risks and implement requisite controls.

         Identify potential areas of compliance vulnerability and risk across the organization, make improvement recommendations, and develop/implement programs and procedures for long-term resolution of problematic areas.

         Conduct periodic and cyclical audits to assess the effectiveness of HR programs in meeting compliance standards.

         Use best practices and methodologies to develop robust internal controls.

         Work closely with Benefits team regarding adherence to benefits-related regulations and standards, including managing our 3rd party LOA administrator, 401k, ERISA (Employee Retirement Income Security Act), Form 5500, non-discrimination testing, and ACA.

         Works closely with Talent Acquisition team regarding adherence to talent acquisition-related regulations and standards including posting requirements, job descriptions, affirmative action, etc.

         Collaborate with Legal and leadership stakeholders to develop and distribute communication regarding compliance updates.

         Manage policies such as HIPAA, ADA, Code of Conduct, FLSA, etc. and handbooks across the organization.  Ensure company documents, programs, policies, and systems adhere to regulatory requirements and are consistently and timely updated.

         Manage, develop, and improve compliance training in collaboration with Learning & Development. Ensure dissemination of training and monitor compliance of training requirements.

         Manage advanced reporting capabilities within the company’s HRIS system, with the ability to analyze, interpret and present meaningful data to senior leadership team.

         Perform other duties as requested.

Qualifications

Required:

         Bachelor's degree (coursework relating to HR a plus);

         7 years Human Resource experience with a minimum of 3 years in a compliance focused role;

         Up to date and working knowledge of federal, state, and local employment laws; CA, NJ, NY, MA, TX a must

         Effective project management skills

         Ability to work well independently and cross-functionally;

         Strong verbal and written communication and interpersonal skills;

         Strong attention to detail;

         Strong problem-solving techniques and ability to effectively present information for various audiences including executives;

         Sound judgment and analytical capability;

         Demonstrated ability to handle and maintain confidential information; and

         Proficiency in Microsoft Word, Excel, PowerPoint, and HR software

         Overnight travel up to 20%

Preferred:

      PHR, SPHR or CCEP certification

      Knowledge of ADP Workforce Now

Note

This is a general description of the duties and responsibilities most frequently required of this position. The company may from time-to-time request that the incumbent perform other related tasks and assume reasonable responsibilities that have not been specifically included in this description.

Kyocera Document Solutions America, Inc is a group company of Kyocera Document Solutions Inc., a global leading provider of total document solutions based in Osaka, Japan. The company’s portfolio includes reliable and eco-friendly MFPs and printers, as well as business applications and consultative services which enable customers to optimize and manage their document workflow, reaching new heights of efficiency. With professional expertise and a culture of empathetic partnership, the objective of the company is to help organizations put knowledge to work to drive change. Kyocera is looking for enthusiastic and innovative people to help our customers run their businesses more efficiently and more profitably. We offer a generous benefits package including medical, dental and vision plans, a 401k match, flexible spending, disability and life insurance, plus paid time off and holidays.

KYOCERA Document Solutions America, Inc. is an Equal Opportunity Employer, a VEVRRA Federal Contractor, and complies with all applicable federal, state, and local laws regarding nondiscrimination. Kyocera provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, or protected veteran status. Qualified minorities, women, protected veterans and/or individuals with disabilities are