Conference Coordinator - Higher Ed. jobs in Erie, PA

501 East 38th Street
Erie, PA 16546

814-824-2000
800-825-1926

mercyhurst.edu

Director of Conference and Events

Location: Erie
Department: Administration
Reports To: Senior Vice President for Administration
Full/Part Time: Full-Time
Classification: Exempt
Closes: Open until filled



POSITION SUMMARY

The Director of Conferences and Events is responsible for the day-to-day operations and year-round
logistical coordination of conference and external events. The individual is responsible for directing the
rental of facilities, coordinating, and scheduling the logistics for both external and internal conference,
workshops, and events.



DUTIES AND RESPONSIBILITIES

• Develops plans and coordinates large-scale, high-profile events.
• Works with campus community and external clients to schedule all conference needs into the

appropriate campus meeting spaces based on date and type of program, projected number of
attendees, dining service needs, and other requirements such as meeting and group spaces .

• Maintains scheduling calendars and works with scheduling coordinator to communicate

• Coverage of external events and conferences on evenings and weekends when necessary.
• Coordinates all aspects of events and serves as main point of contact for internal and external

requirements and compliance with policies are met. When applicable, also review with
Mercyhurst counsel.

• Obtains detailed information from client on event type and event requirements to ensure

• Works closely with the Facilities staff to ensure appearance and cleanliness of the space is

• Serves as a liaison between the conference staff and the service/support departments to

• Ensures that all events and camps comply with all government regulations and college policies

• Performs other duties as assigned.
  

EDUCATION AND EXPERIENCE

• Bachelor’s degree required.
• Three years of related experience in marketing, sales or event management OR significant

management or sales experience in conference and event management or hotel and resort
management.

SKILLS AND ABILITIES

• Proven customer service interpersonal/human relations skills.
• Verbal and writen c ommunication s kills.
• Supervisory skills.
• Ability to organize time, projects, and details.
• Ability to relate effectively with institutional personnel and the public .
• Must be available to work evenings and weekends.
• Proficiency in Microsoft Office, Access, Word, and Excel.
• Possess knowledge of basic meeting and conference planning procedures.
  

WORK CONDITIONS

The physical demands described here are representative of those that must be met by an employee to
successfully perform the essential functions of this job. Reasonable accommodations may be made to
enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly required to sit and use hands to
finger, handle, or feel. The employee is frequently required to walk; reach with hands and arms and talk
or hear. The employee is occasionally required to stand; climb or balance and stoop, kneel, crouch , o r
crawl. The employee must regularly lift and /or move up to 10 pounds, frequently lift and/or move up to
25 pounds. Specific vision abilities required by this job include close vision , distance vision and ability to
adjust focus.

The work environment characteristics described here are representative of those an employee
encounters while performing the essential functions of this job. Reasonable accommodations may be

made to enable individuals with disabilities to perform the essential functions. The noise level in the
work environment is usually quiet.

APPLICATION PROCESS

Review of applications will begin immediately and continue until the position is filled or until date
indicated above. Send cover letter, resume and 3 work-related references to:

Human Resources
Mercyhurst University
501 East 38th Street

Erie, PA 16546
hrinfo@mercyhurst.edu

Mercyhurst University values diversity and is committed to the goal of achieving equal opportunity for
all. For that reason, Mercyhurst abides by federal, state, and local law in admissions, employment and
all services and programs provided.

Mercyhurst does not unlawfully discriminate based on race, color, religion, creed, sex, citizenship status,
ancestry, national or ethnic origin, age, familial status, sexual orientation, gender identity or expression,
physical or mental disability, military or veteran status or any other legally protected characteristic or
because of any individual’s legally protected activities.

Mercyhurst complies with federal, state, and local legislation and regulations regarding
nondiscrimination. This policy applies to faculty, administration and staff, applicants for employment,
students and applicants for educational programs and activities.



Candidates must be currently eligible to work in the United States.