Construction Coordinator jobs in Boca Raton, FL

Verdex Construction currently has an opening in our West Palm Beach office for an Estimating Coordinator to join our Estimating Team to assist us in our mission of “Building Something Better.”

The Estimating Coordinator provides the knowledge, skills and experience required to assist the Preconstruction Department of a fast-paced General Contracting Firm with pre-construction activities and project estimating. The EA is responsible for the all-document controls, in the gathering, organization and production of construction project preconstruction and bidding related information and for the tracking, filing and distribution of this information to all related parties.

This EC is accountable for maintaining all pre-construction and construction bid related information up‐to‐date, consistent, and organized in an orderly fashion for all others in the in the estimating department.

As a primary focus the EC is to gather proposals for estimators and keeping order of all construction documents for construction. The EC must have a “process orientated mind set” and “workflow habits” to ensure all pre-construction information is relayed to the respective estimating team members in a complete, accurate and well-organized manner and will work to achieve this respective objective.

Primary Responsibilities
General Clerical

• Maintain the subcontractor database, including proper contacts and registering/inputting new subcontractors using CRM software (SmartBid)
• Issue Prequalification package and maintain database.
• Verify Pre-Qual information and check references
• Maintain preconstruction file system, including assigning new preconstruction project numbers, refining the file system based on Preconstruction consensus.
• Assist in tasks as needed within the preconstruction department.
• Extracting and Saving plan files to combined/grouped or individual pdf’s
• Organize meetings and conferences
• Organize and update bid calendars

• Prepare Bid Packages for Solicitation using the ITB software (Smartbid)
• Uploading drawings to Dropbox or similar and sending/ordering plans to the print shop
• Print Sub proposals, organize by division into binder and organize electronic storage.
• Prepare turnover package to Operations with successful proposals.
• Assist in the recruitment of subcontractor bidding on upcoming bids.
• Assist business development and preconstruction with proposal submission, and presentations.
• Assist preconstruction with the completion of bid document requirements.
• Send out notification of current project status.

• Maintain the subcontractor database, including proper contacts and registering/inputting new subcontractors using CRM software (SmartBid/Procore)
• Prepare documents and plans for bidding
• Assist in prequalification of vendor/subcontractors.
• Manage print production of plans and specs
• Assists with Company marketing events
• Coordinating meetings and preparing minutes
• Calling and Emailing Vendors for quotes, qualifications, and other information
• Updating vendor/subcontractor information on company database

• Ability to multi-task in a fast-paced environment
• Ability to interact and communicate effectively ‐ both verbally and in writing.
• Must be able to maintain good relationships with project management team, peers, subcontractors, and owners.
• Maintain database log for bids and change orders.
• Handle phone calls and messages
• Document organization and filing
• Experience in the construction industry preferred
• Customer service experience
• Pricing requests from Vendors.

• High School Diploma.
• Highly organized and self-motivated
• Excellent written and oral communication skills
• Proficient in MS Office Suite of programs - Word, Excel, Outlook

Verdex offers a competitive compensation package and robust benefits plans that include:

• Medical
• Dental
• Vision
• Company Paid Life Insurance
• Voluntary Life Insurance
• Short-Term Disability
• Company Paid Long-Term Disability
• 401(k) with Generous Company Match
• Generous PTO Program
• Paid Parental Leave
• Pet Insurance
• Aflac
• Various Company Events

Verdex Construction is an equal opportunity employer and is committed to providing a workplace that is diverse, inclusive, and free of discrimination. We celebrate the unique qualities, perspectives, and experiences of all individuals, including but not limited to race, color, national origin, ethnicity, ancestry, gender, sexual orientation, gender identity, age, religion, disability, marital status, veteran status, or any other characteristic protected by applicable laws.

We believe in creating a fair and equitable work environment where everyone has the opportunity to contribute, grow, and succeed. Our hiring decisions are based on merit, qualifications, and business needs. We strive to foster a culture that promotes diversity and inclusion at all levels, embracing the richness that diverse backgrounds and perspectives bring to our organization.

Verdex is not open to third party solicitation or resumes for our posted FTE positions. Resumes received from third party agencies that are unsolicited will be considered complimentary.