Construction Coordinator jobs in El Cajon, CA

Skyline is Building Better Together

Prevost Construction is a San Diego-based general contractor specializing in commercial interior construction projects with an emphasis on life science, creative office, building repurposing, commercial multifamily, and high-end retail. Prevost guides and manages the entire construction process, carefully conducting each project from concept to completion with one goal in mind – an amazing customer experience. Prevost is part of Skyline Construction’s family of companies which includes 8 offices in 3 states throughout the country. This affords employees the opportunity to make an impact in a boutique and fast-growing organization, while also enjoying the benefits, resources, and support of a large construction company.

• The Project Coordinator provides administrative support to improve operational processes and procedures; professionally and accurately coordinates project-related documents; establishes and maintains project files to ensure document control throughout the cycle of a project.

• Assist in Procore project set up
• Issue subcontract agreements and track with both parties until fully executed and filed.   
• Maintain Project Directory in Procore:
• Project certificates of insurance (issued with subcontracts)
• Maintain a log for all certificates of insurance between subcontractors and property managers, and subcontractors and Skyline, ensuring all insurance requirements have been met. 
• Submittals (as needed)
• Assist project engineers with submittal tracking and distribution to the appropriate recipients (beginning of project)
• Assist project teams in collecting lien waivers and subcontractors once they have been paid.
• Track subcontractor billing submissions
• Job Set ups and Pre-liens
• Answer payment inquires from Subs
• Waste diversion reports (after project completion, as assigned)
• At PM’s request, complete waste diversion report and submit to the city of Seattle
• Confirms timely responses from subcontractors for contracts, insurance and submittal paperwork
• Have documents completed and returned within 3 days
• Drafts, transmits and files correspondence (daily)
• Other administrative duties as assigned to include some answering of phones and basic office administrative duties.

• Working knowledge of Microsoft Suite including Outlook, Word and Excel and able to create basic documents and spreadsheets
• Familiarity with DocuSign
• Willingness to learn database management, experience with Procore preferred
• Excellent written and verbal communication skills
• Previous experience working in an administrative or receptionist role preferred
• Tenant Improvement Construction experience a plus 
• Notary is a plus

• Superb organization skills; must be able to adopt current organizational system with the ability to retrieve and deliver required information efficiently.
• Careful attention to detail
• Identify and prioritize tasks based on importance and deadlines
• Must have outstanding time management; responsible for coordinating multiple large scale projects at once 
• Flexibility: ability to adapt to changes quickly with short notice
• Must be able to multitask and establish priorities with an effective course of action
• Must be self-sufficient and a self-starter who is flexible and willing to modify plans when necessary
• Have the ability to accomplish routine tasks
• Is a team-player who works well with others; takes time to help coworkers, clients and subcontractors
• Problem solving: ability to use resources and gather information to effectively find a solution 

• Employee Stock Ownership Plan (ESOP)
• Competitive Medical Insurance
• Dental Insurance
• Vision Insurance
• 401K Plan Matching
• Life Insurance
• Flexible Spending Account (FSA)