Construction Representative Assistant jobs in Provo, UT

Description

Position Overview: We are seeking a highly skilled and experienced Executive Assistant to provide comprehensive support to the President of the company. The ideal candidate will have a minimum of 7 years of executive assistant experience, exceptional organizational abilities, impeccable communication skills, and the ability to thrive in a fast-paced and demanding environment.

Responsibilities:

1. Administrative Support:
   • Manage and maintain the President's schedule, including coordinating meetings, appointments, and travel arrangements.
   • Screen and prioritize incoming communications, including emails, phone calls, and correspondence, ensuring that urgent matters are addressed promptly.
   • Prepare agendas, materials, and presentations for meetings, ensuring the President is well-prepared and briefed on upcoming commitments.
   • Handle confidential information with discretion and professionalism.
2. Communication Liaison:
   • Serve as the primary point of contact between the President and internal/external stakeholders, including clients, partners, and staff.
   • Draft, proofread, and edit correspondence, reports, and other documents on behalf of the President.
   • Facilitate effective communication flow within the executive team and across departments.
3. Project Management:
   • Assist the President in managing various projects and initiatives, ensuring deadlines are met and objectives are achieved.
   • Coordinate cross-functional teams and facilitate collaboration on key projects.
   • Track action items and follow up on outstanding tasks to ensure timely completion.
4. Information Management:
   • Organize and maintain files, records, and documents, both in physical and electronic formats.
   • Conduct research and gather information as needed to support the President's decision-making process.
   • Stay informed about industry trends, company developments, and relevant news to provide timely updates and insights to the President.
5. Special Projects:
   • Take on special projects and assignments as delegated by the President, demonstrating flexibility and willingness to contribute to the overall success of the organization.
   • Proactively identify opportunities for process improvement and implement solutions to enhance efficiency and productivity.

Qualifications

Qualifications:

• Minimum of 7 years of experience as an executive assistant or similar role, preferably supporting C-level executives.
• Bachelor's degree or equivalent experience required.
• Exceptional organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office suite and other relevant software applications.
• Ability to handle sensitive information with discretion and confidentiality.
• Proven ability to multitask, prioritize tasks, and meet deadlines in a fast-paced environment.
• Excellent interpersonal skills and the ability to build relationships with diverse stakeholders.
• Flexibility and adaptability to changing priorities and responsibilities.