Contracts Administration Clerk jobs in Battle Creek, MI

Job Description

• Draft, review, negotiate, and manage standard contracts (Confidentiality, Material Transfer, Service, and Sponsored Research Agreements) with external collaborators and internal business partners.
• Work closely with Contract Management team to resolve discrepancies in legal and commercial terms; meet regularly with Staff Attorneys for review of more complex agreements.
• Review contracts and agreements to ensure that VMRD business terms are being met.
• Partner with Category Sourcing Managers to ensure compliance with corporate and divisional procurement policies and resolve issues presented in contract negotiations.
• Utilize the PO Request System in order to manage timely creation of supplemental contract documents (Exhibits, Scopes of Work, etc).
• Work with the Contract Administrator to ensure timely pairing of the PO Requests with the fully-executed legal documents.
• Submit executed agreements to the corporate agreement management system.
• Draft agreement templates for attorney review and approval. Assist Contract Management team in drafting in-house forms, SOPs, instructions and checklists
• for internal and intranet use. Make recommendation as to process improvements to minimize delays and simplify processes.
• Coordinate with other relevant internal business functions, such as research, finance, business development, sales, and marketing, as appropriate.
• Interact with all levels of internal personnel and external business partners to facilitate win-win situations.
• Assist in training the organization in Vendor and Contract Management processes and terminology.

Qualifications

Desired Skills & Experience

• Excellent computer skills with the ability to navigate between several systems daily
• Legal and / or procurement background is preferable.
• Knowledge of scientific terminology desirable, but not required.
• Knowledge of an agreement management system, preferably Ariba Contracts Pro and E-signature tool.
• Ability to leverage the agreement management system to conduct searches and create reports

Minimum Qualifications :

• Bachelor’s Degree and relevant work experience in a research environment; J.D. desirable.
• Minimum of 1-3 years professional-level experience working contracts / agreement management, preferably with a global, publicly traded organization.
• Leadership, willingness to speak up, and an ability to work independently and cooperatively within an aligned team are critical for this position.
• Demonstrate organizational, problem solving, and strong interpersonal skills. Possess superior verbal and written communication skills and be adept at interacting across all levels in the organization.
• Ability to interact and interface with a broad range of individuals of varied disciplines and cultures, both external and internal, is essential.
• Strong ability and willingness to be flexible and adaptable to work in a complex, global environment cross-functionally and build relationships.
• Strong sense of customer service and willingness to work with fellow colleagues to obtain the best outcomes for the company.
• The successful candidate will be energetic, outgoing, self motivated and constructive in his or her approach.
• Ability to balance competing priorities tactfully

Additional Information

• Candidates located within a commutable distance of Kalamazoo, MI are encouraged to apply.
• Position is full-time, first shift, Monday-Friday 8 : 00 AM - 5 : 00 PM with some variation as needed.
• Excellent full-time benefits including comprehensive medical coverage, dental, and vision options
• Life and disability insurance
• 401(k) with company match
• Paid vacation and holidays

Last updated : 2024-04-22