Contracts Administration Clerk jobs in Boise, ID

Duties

Major Duties include but are not limited to:

• Analyzing, evaluating, and coordinating health care delivery systems and operations within the Service.
• Responsible for the development, monitoring, and sustainability of new and existing clinical programs and their administrative functioning, and in the absence of the AO, the incumbent will be the primary sole point of contact (POC) with duties relevant to program management and analysis, providing direct program analysis support and direction to the ACOS of Medical Service and Medical Service Section Chiefs.
• Participate/collaborate in Staff Meetings, committees, and conference calls as assigned and in the absence of the AO to stay apprised of current discussions and policies relevant to service functioning. Incumbent will be able to analyze data with little to minimal supervision and report findings to the Service AO and ACOS for Medical Service for identifying processes and performance improvements.
• Must possess good communication and presentation skills, both orally and in writing. Assists the AO with all other duties as directed. Types, reviews, and edits outgoing correspondence prepared by the AO for grammatical accuracy, appearance, content, and conformance with regulations and correspondence policy as required. Incumbent will maintain correspondence, reports, and station memorandum, and policies. The incumbent will be able to gather information and data from a wide variety of sources. Will partake in telephone and conference calls of highly confidential nature.
• Incumbent will serve as the Records Liaison for Medical Service.
• Responsible for serving as the back up to the Medical Service Secretary and the secondary timekeeper for the Medical Service. The incumbent will be responsible for maintaining continuity of the many varied and complex functions of the Medical Service and providing technical service necessary to meet procedural and administrative needs in case of the Secretaries absence. The incumbent will also help to maintain schedules, record time and attendance and answer general timekeeping questions for the Medical Service.
• Aids the Medical Service Administrative Officer in the tracking and validating of monthly billing statements originated service providers for the Medical Service Contracts and will be designated as a fund control point official for the service with invoice payment capabilities in the absence of the AO.
• The incumbent will collect and validate service utilization data and ensures that management and clinical information systems are in place and functioning. Incumbent routinely communicates pertinent data and training needs to clinical staff and other Medical Center entities.
• Builds spreadsheets using data extracted from computer programs and must possess expert knowledge and skill in the utilization of Access, Excel, MS Word, and Power Point programs. They will organize and present reports, findings, and recommendations to Service and Medical Center leadership in a clear and logical manor.
• Responsible for all Service performance monitoring to include: electronic waiting list (EWL), note completion compliance/rate, clinic utilization, encounters close out and note reassignment, missed opportunities (cancellation and no-show rates), access, consult management, 7 and 14 day access monitoring, Ongoing/Focused Professional Peer Evaluation (O/FPPE) data for all FTEE, FEE and Contracted providers in the service, physician pay for performance data, and workload reporting time-lines.
• Manage, track, and coordinate, the following administrative duties in support of the Service AO: DSS labor mapping, new clinic setup and deactivation, clinic profile modification, impromptu or informal staff training on core computer packages, and help desk request liaison/submission for IT issues.
• Serves as the ADP Applications (ADPAC) point of contact (POC) for the Medical Service. The incumbent will assist the Service AO with ADPAC functions that include Vista/CPRS computer programs, and initial core programs. Incumbent supports the Service in utilizing and analyzing data and workload projections, identifies discrepancies, makes corrections, and recommends a course of action to assure accuracy and timeliness of future data input. Assist AO in formulating plans for data validation activities within the Service. Works with TMS to implement, modify, and troubleshoot the computer programs utilized by the Service and communicates the user needs to the Service AO.

Requirements

Conditions of Employment

• You must be a U.S. citizen to apply for this job
• Subject to a background/suitability investigation
• May serve a probationary period
• Selective Service Registration is required for males born after 12/31/1959
• A complete application package; Resume, Transcripts, etc.
• Selected applicants will be required to complete an online onboarding process
• Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP)
• Participation in the Coronavirus Disease 2019 (COVID-19) vaccination program is a requirement for all Veterans Health Administration Health Care Personnel (HCP) - See "Additional Information" below for details.

How You Will Be Evaluated

• Benefits

  A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

  Review our benefits

  Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

• Required Documents

  As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies.

  Documents Accepted:
  

  • Cover Letter
  • DD-214/ Statement of Service
  • Disability Letter (VA)
  • Other (1)
  • Resume
  • Separation Notice (RIF)
  • SF-15
  • SF-50/ Notification of Personnel Action
  • Transcript

  
  Documents Required:
  

  • Resume

  
  Please review the above list(s) to ensure you have included all necessary documents required for your application. Not every applicant will require the same documents, therefore it is the applicants responsibility to ensure that their application package includes all necessary documents to determine qualifications and eligibility for appointment, such as a copy of your SF-50, transcript, ICTAP/CTAP documentation (for displaced Federal employees). You will not be contacted for additional information. Applicants will be deemed ineligible if supporting documentation is not submitted.
  
  Veterans' Preference: Since the Direct-Hire Recruitment Authority is being used, traditional Veterans' Preference rules do not apply. Qualified veterans will, however, be given full consideration for this position.
  
  Applications are accepted online. Applying online will allow you to review and track the status of your application.

• How to Apply

  All applicants are encouraged to apply online.
  
  To apply for this position, you must complete the occupational questionnaire and submit the documentation specified in the Required Documents section. The complete application package must be submitted by 11:59 PM (EST) on 03/06/2024 to receive consideration. To preview the questionnaire click https://apply.usastaffing.gov/ViewQuestionnaire/12322040.
  
  1. To begin, click Apply Online to create a USAJOBS account or log in to your existing account. Follow the prompts to select your USAJOBS resume and/or other supporting documents and complete the occupational questionnaire.
  
  2. Click Submit My Answers to submit your application package.
  
  NOTE: It is your responsibility to ensure your responses and appropriate documentation is submitted prior to the closing date. To verify your application is complete, log into your USAJOBS account, https://my.usajobs.gov/Account/Login, select the Application Status link and then select the More Information link for this position. The Details page will display the status of your application, the documentation received and processed, and any correspondence the agency has sent related to this application. Your uploaded documents may take several hours to clear the virus scan process.
  
  To return to an incomplete application, log into your USAJOBS account and click Update Application in the vacancy announcement. You must re-select your resume and/or other documents from your USAJOBS account or your application will be incomplete.

  Agency contact information

  Emily E Hammond

  Phone

  208-422-1000 X4835

  Email

  emily.hammond1@va.gov

  Address

  Boise VA Medical Center
  500 West Fort Street
  Boise, ID 83702
  US

  Next steps

  After the vacancy announcement closes, applicants are evaluated to ensure qualification and eligibility requirements are met. After the review is complete, a referral certificate(s) is issued and applicants will be notified of their status by email.

• Fair and Transparent

  The Federal hiring process is set up to be fair and transparent. Please read the following guidance.

  • Equal Employment Opportunity (EEO) Policy
  • Reasonable accommodation policy
  • Financial suitability
  • Selective Service
  • New employee probationary period
  • Signature and false statements
  • Privacy Act
  • Social security number request

Required Documents

Clarification from the agency

ALL US CITIZENS DIRECT HIRE AUTHORITY: This position is being filled using Direct-Hire Authority (5 CFR 337.201) for this occupation.