Contracts Administration Clerk jobs in Fairbanks, AK

Are you someone who likes a challenge every day? As a Pre-Award Analyst, you will spend 60% of your time working with staff members, reviewing, preparing, and submitting proposals. You must have an eye for accuracy, multi-task, work under pressure, be able to find answers, be well-organized, and work well with others. You will work in sponsor portals to upload the required approved documents. You will work with management to determine exceptions to campus and institute policy. You will also work with our Post-Award staff when needed. The Office of Grants and Contracts invites you to apply for our Pre-Award Analyst position. If you are looking for a position that is the initial "cog in the wheel" of the grant lifecycle, then this is the position you have been looking for! This position is fast-pace and very rewarding! If this sounds like you, please apply today!

To thrive in this role as a Pre-Award Analyst, you must possess the ability to identify matters which are confidential in nature and to keep them confidential, as well as the ability to work professionally, effectively, sympathetically and harmoniously with others.

You must demonstrate excellent and effective customer service orientation.

Minimum Qualifications:

Bachelor's (BA or BS) from an accredited university in a related field or an equivalent combination of training and experience is required. Must either currently hold and maintain Certified Research Administrator (CRA) certification or be able to obtain it within 3 years. Two years of professional fiscal experience, preferably in a non-profit, is required.

Preferred Experience & Education:

3-5 years experience in grants and contracts management, financial and/or budget management is preferred. Desired previous experience includes:  financial analysis, forecasting and strategic planning to analyze and compile financial data and reports.

Position Details:

This position is located on the University of Alaska campus in Fairbanks, Alaska, and flexible on-site/hybrid work arrangements may be considered in accordance with UA regulations.  Remote within Alaska or out-of-state work arrangements within the United States may be a possibility. This is a full-time, Exempt staff position complete with both a competitive salary and full employee benefits package. UA provides a generous compensation package that includes retirement options, annual leave, 12 paid holidays per year, tuition waivers for employees and family members, and affordable medical, dental and vision care coverage. New hires will be placed on the UA Staff Salary Schedule, Grade 80, based on education and experience.

Applications will be reviewed on a rolling basis until a successful candidate is identified. Please attach a resume, cover letter, and the names and contact information for three (3) professional references with your application. This position is Open Until Filled.

*To be eligible for this position, applicants must be legally authorized to work in the United States without restriction.  Applicants who now or may in the future require visa sponsorship to work in the United States are not eligible.

The University of Alaska (UA) is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing this application or during any phase of the interview process, please contact UA Human Resources by phone at 907-450-8200.

UA is an affirmative action/equal opportunity employer, educational institution and provider and prohibits illegal discrimination against any individual: www.alaska.edu/nondiscrimination.

The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.

Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.

If you have any questions regarding this position, please contact Lee Ann Amerson, Office of Grants and Contracts HR Coordinator, at lamerson@alaska.edu or (907) 474-6664.

*Each university within the University of Alaska system publishes an Annual Security and Fire Safety Report which contains information regarding campus safety and security including topics such as: campus law enforcement authority; crime reporting policies; campus alerts (Timely Warnings and Emergency Notifications); fire safety policies and procedures; programs to prevent dating violence, domestic violence, sexual assault and stalking; the procedures the University will follow when one of these crimes is reported; and other matters of importance related to security on campus. The report also contains information about crime statistics for the three most recent calendar years concerning reported crimes that occurred on campus; in On-Campus Student Housing Facilities; in Noncampus buildings or property owned or controlled by the University or a recognized student organization; and on public property within, or immediately adjacent to and accessible from, the campus.  The report also contains fire statistics for any fires occurring in an On-Campus Student Housing Facility during the three most recent calendar years.  

Access to the reports is available at:

UAA: (Addresses Anchorage campus, Aviation Technology Complex, JBER - Elmendorf Extension, JBER - Richardson Extension, Kenai Peninsula College - Kachemak Bay campus, Kenai Peninsula College - Kenai River campus, Kodiak College, Kodiak High School Extension, Matanuska-Susitna College, Prince William Sound College, and Prince William Sound College - Cordova Extension) Online: https://www.uaa.alaska.edu/students/safety. Request a paper copy in person: UAA Police Department Office at Room 114 of Eugene Short Hall on the Anchorage campus / UAA Dean of Students Office at Room 122 of Rasmuson Hall on the Anchorage campus. Request a paper copy by mail: 907-786-1120 or police@uaa.alaska.edu / 907-786-1214 or uaa_deanofstudents@alaska.edu. 

UAF: (Addresses Fairbanks Campus, Bristol Bay Campus, Chukchi Campus, Community and Technical College, Kasitsna Bay Campus, Seward Marine Center, Tok Campus, Kuskokwim Campus, and Northwest Campus) Online: https://www.uaf.edu/orca/files/ASFSR.pdf. Request a paper copy in person: UAF Office of Rights, Compliance and Accountability on the 3rd Floor of Constitution Hall. Request a paper copy by mail: 907-474-7300 or uaf-orca@alaska.edu.

UAS: (Addresses the Juneau Auke Bay Campus, Juneau Technical Education Center, Sitka Campus, & Ketchikan Campus) Online: https://uas.alaska.edu/equity-and-compliance/docs/clery/UAS_ASFSR.pdf. Request a paper copy in person: Hendrickson Building, Suite 202 on the Juneau campus. Request a paper copy by mail: 907-796-6371 or emailing uas.clery@alaska.edu.