Contracts Administration Clerk jobs in Lompoc, CA

Under general supervision, will provide data entry service to the Energy Services Intake Team. 

Our agency provides employees with a positive work environment and the ability to balance work & home along with excellent benefits. Our benefit package includes: medical, dental, vision, life insurance including sick, vacation, and personal leave with 11 paid holiday's and a fully vested retirement plan with and up to 5% match.

This position is full-time with full benefits and starts out between $18.50 - $21.00.       .

Essential Duties and Responsibilities (Depends on assignment/role in department)

• Inputting and updating client applications into a funder-supported database with precision and timeliness.
• Thoroughly verify and correct any errors or inconsistencies in the entered data to maintain accuracy.
• Maintaining strict confidentiality and security measures to safeguard all client data.
• Organizing and managing both physical and electronic records for easy retrieval and maintenance.
• Uploading and distributing client applications based on departmental protocols to designated intake staff for further processing.
• Create and run comprehensive reports for tracking productivity for management and other agency data requirements.
• Collaborating closely with team members to ensure data accuracy and consistency.
• Strictly adhering to program policies and procedures regarding data entry and record-keeping practices.
• Assisting in various administrative tasks as required to support overall operational efficiency.
• Prioritizing tasks and managing time effectively to meet deadlines and maintain workflow efficiency.

Disposition 

To be highly successful, the Office Coordinator should be: 

• Energized by the opportunity to support staff, clients, and partners
• Passionate about advancing equitable outcomes to increase self-sufficiency for clients, staff
• Able to work independently and collaboratively 
• Invested in self-care and wellness practices which allow for life-work balance

Relationship Builder: Has enthusiasm for meeting and engaging with people. Empathizes with the communities we serve. Able to put people at ease, especially when there are lines of difference. Listens closely to understand needs or concerns and takes steps based on that input. Takes pride in providing clear, helpful information

Race Equity and Inclusion: Recognizes ways that race and other identities intersect in the work, especially with communities we serve. Identifies decisions, policies, or practices that have disparate impacts based on identity. Is driven to make changes in systems and practices to operationalize equity.

Self-Awareness: Demonstrates awareness of growing edges. Able to hear, reflect, act on, and learn from feedback. Exhibits resilience in the face of setbacks and rejections. 

Knowledge, Skills and/or Ability Required 

Education and/or Experience: High school diploma or equivalent and one (1) year of administrative experience or data entry experience. 

Computer Skills: To perform this job successfully, an individual should have knowledge of Database software; Order processing systems; Spreadsheet software and Word Processing software including Google Suite. 

Certificates, Licenses, Registrations: Current valid California Driver's license and appropriate insurance per Agency requirements. Must have reliable transportation with an acceptable driving record as determined by the agency. 

Other Skills and Abilities: Ability to speak and write fluent Spanish required. Must type 45 words per minute.  

Please note: CommUnify has a mandatory COVID-19 Vaccination Policy with ability to request a vaccination accommodation due to medical or religious reasons. 

CommUnify, AA/EOE

CommUnify has been chosen by the Santa Barbara South Coast Chamber of Commerce as the 2024 Nonprofit of the Year!