Contracts Administration Clerk jobs in Paramus, NJ

Contracts Administration Coordinator

Founded in 1968, HYTORC pioneered the first powered torque tool system and continues to be the premier provider of bolting solutions through constant investment and innovation; culminating in today’s series of smart bolting systems that communicate with in-house developed apps for system control, data exchange, and software updates. We are looking for someone who has the same passion that took us from our humble roots to the world class organization we are today and who will continue to push the limits of what is possible to provide our customers with the most advanced, safest, and productive bolting solutions.

We are proud to be recognized as the innovation leader in our industry, providing award winning solutions to leading businesses globally. Our customers include SpaceX, GE, Tesla, Boeing and many more world class companies. We proudly design and build our products in the USA

The Contracts Administrator Coordinator plays a pivotal role in actively participating and supporting the development, analysis, preparation and administration of contracts, agreements, vendor forms, portal registrations, and various other duties as outlined below. This position is responsible for supporting the entire lifecycle of contracts and agreements, supporting compliance efforts, maintaining accurate records, and fostering positive relationships with internal and external stakeholders.

Essential Duties and Responsibilities

• Complete vendor forms & portal registrations such as prequalification packets, annual reps & certs, and forms related to Safety & Quality
• Coordinate customer analysis in preparation for agreement negotiations
• Play an essential role in the initiative between the Contracts and Enterprise teams as agreement pricing is moved into SAP—development, testing, launching, and subsequent maintenance of the data
• Assist with RFx document review, and preparation of submission documents for key customers
• Assist with development of pricing/discount evaluations as related to contract management
• Support agreement renewal initiatives
• Aid in contract administration and customer contact activities that support contract acquisition, maintenance, renewals, research and fulfillment in accordance with company policies, legal requirements, and customer specifications
• Maintain contract data & documents in the CRM
• Provide support with data collection & analysis for key customer reporting
• Assist with customer requested COIs and act as a liaison between the insurance broker and HYTORC internal departments and/or customers
• Maintain the Agreement Subsidiary, Affiliate & Location lists
• Work closely with various departments, vendors, clients, legal, & sales teams globally
• Cross train on some Corporate Contracts & Legal Assistant responsibilities for support during peak times and PTO
• Provide additional support to the Contracts Manager
  

Education/Experience Required

• BS/BA degree is preferred.
• Highly detail oriented & able to juggle multiple tasks
• Very strong follow-through and follow-up skills
• Analytical skills
• Awareness & focus on bringing tasks to resolution
• Self-organized & ability to work independently
• Strong communication skills

Computer Skills Necessary

Microsoft Office Suite including Excel, PowerPoint, Word, and Outlook. SAP experience preferred.