Contracts Administration Clerk jobs in San Jose, CA

Livermore Ford Lincoln Alfa Romeo Maserati has an exceptional opportunity for an experienced and highly successful full time Contracts Clerk.

This opportunity allows the right person with a proven experience record to make a significant impact on our company.  With a great attitude and willingness to grow within the industry this could be a great way towards your goals.

BACKGROUND:

Gill Auto Group is a fast-growing automotive organization, proudly currently serving the Gilroy, Tracy, Madera, Kerman and Livermore communities in Northern California and the Kailua community in Hawaii.  Our team has a fantastic culture and opportunities for advancement, which are company-wide and focuses to help you grow both personally and professionally. We're interested in helping your career and adding to your resume because we know that happy employees lead to happier customers! We are proud to offer our Employees multiple benefit programs, paid vacation, training, and Free College Education for employees and their families.

RESPONSIBILITIES:

• Processes all new and used vehicle deals which includes verifying the accuracy of contracts and products sold ensuring compliance.
• Verifies that funds have been collected for down payment as well as full cash payments and post funding daily
• Sends out daily/weekly reporting to upper management including executive team.
• Works with sales management staff to ensure all incentives/rebates are claimed and submitted.
• Prepares payoff checks for new vehicles and trade-ins.
• Respond to customer inquiries and process refunds, reimbursement checks as needed
• Maintain and reconcile schedules weekly by adding notes and following up with any outstanding items.
• Perform other duties as assigned and work closely with Business Manager and Controller

REQUIREMENTS:

Maintains a professional appearance and demeanor with co-workers and management team

Proficiency using DMS Systems and Microsoft Office.

Must be detail-oriented and able to multi-task in a faced paced environment

Strong attention to detail and sense of urgency.

Excellent communication skills both written and verbal.

Must be able to follow very specific deadlines

Compliance driven

BENEFITS:

Paid training and development

Medical, Vision and Dental Benefits

401(k) with company match

Paid Holidays 

Employee discounts

Excellent culture Room for growth

Free College Courses for Employees and their immediate Family Members.

Please reply with copy of your resume and experience and why you would be a great fit.

The Gill Auto Group is a drug-free equal opportunity employer, qualified candidates must pass a background screening