Contracts Administration Director jobs in Cleveland, OH

POSITION OBJECTIVE

The Assistant Director of Human Resources (HR) and Administration has overall oversight of all HR processes, policies, and procedures with a focus to develop a talented, welcoming, and inclusive community for the University Technology (UTech) division. This position provides leadership with business support services and administrative requirements under the direction of the division’s Assistant Vice President for Finance and Administration. This position will serve approximately 210 employees. The assistant director will manage highly sensitive and confidential information and will advise staff on human resources and administrative matters using considerable discretion to recommend appropriate courses of action. The responsibilities of this position include working with the division’s teams on human resource administration, budgetary planning, space allocation and utilization, and fiscal and administrative compliance. This position will provide support and counsel to UTech leadership on staff matters and will partner with senior and mid-level management to support the implementation of the division’s strategies and initiatives.

This position is responsible for (a) leading and executing all human resource initiatives and projects in conjunction with the assistant vice president for finance and administration, (b) managing the division’s human resource processes and activities for staff, and (c) managing the administration, records and processes associated with those activities. This position, which is a liaison with Case Western Reserve University Human Resources organization, must interpret university and functional policies, and promote strong and effective HR practices to ensure administrative activities are in compliance with internal policies, laws, and regulations.

Building a welcoming and inclusive community is the foundation of the work we do as professionals. Fully including people of diverse backgrounds and perspectives helps us all thrive by working together, focusing on our collective well-being, and helping students gain insight from their academic endeavors and real-world experiences.

ESSENTIAL FUNCTIONS

NONESSENTIAL FUNCTIONS

CONTACTS

Department: Frequent contact with UTech senior leadership and staff. The nature of these interactions will be advising and guiding, negotiating and directing, furnishing and receiving information. The position involves responsibility for handling confidential matters and access to confidential information.

University: Frequent contact with university directors and staff from other schools/colleges, Office of Human Resources, Payroll, Office for Diversity Equity & Inclusive Engagement, etc. The nature of these interactions will be furnishing and receiving information, advising, and guiding, negotiating, directing and resolving complaints. Occasional contact with the appropriate award staff representative(s) across the university to monitor, review, cross bill, etc., to ensure accuracy and funding availability. The position involves responsibility for handling confidential matters and access to confidential information.

External: Occasional contact with external vendors. The nature of these interactions will be furnishing and receiving information, some advising and guiding, negotiating and directing.

Students: Contact with student employees to assign and evaluate work, furnish information.

SUPERVISORY RESPONSIBILITY

No direct staff supervision. May direct and lead the work of administrative team (department administrators, coordinators, contingent staffing and student employees). Develop and mentor professional staff necessary to provide high-quality administrative support services. Provide leadership to the administrative team toward the attainment of these high-quality standards and be consistent with the organization’s goal of excellent customer service.

QUALIFICATIONS

Experience: 5 years of progressive experience in human resources. Human resources and/or financial oversight experience at a non-profit or educational organization preferred.

Education: Bachelor’s degree required.

REQUIRED SKILLS

WORKING CONDITIONS

Professional office setting with a heavy workload in a hectic environment. Pressures associated with short lead times, conflicting priorities and the complex nature of the office functions. Travel between various locations on campus may be required. The position requires typing on a computer keyboard and using a computer mouse and a printer. The employee may be required to attend meetings/functions outside normal working hours. This position is eligible for the hybrid work program with approval.

This position is eligible for hybrid work arrangement up to two remote days per week at the discretion of the department. New employees may begin a hybrid schedule upon approval from the supervisor, successful completion of an orientation period and signing the remote work checklist certification form.

In employment, as in education, Case Western Reserve University is committed to Equal Opportunity and Diversity. Women, veterans, members of underrepresented minority groups, and individuals with disabilities are encouraged to apply.

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Case Western Reserve University provides reasonable accommodations to applicants with disabilities. Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the Office of Equity at 216-368-3066 to request a reasonable accommodation. Determinations as to granting reasonable accommodations for any applicant will be made on a case-by-case basis.

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